Ascentis

Creates and distributes open roles across job boards and career sites.

Tracks candidates through stages such as applied, interviewed, and hired.

Manages interview scheduling, feedback collection, and evaluation processes.

Enables recruiters to review, move, and manage large groups of applicants efficiently.

Supports recruitment events such as job fairs or open hiring days with structured candidate intake.

Facilitates rapid hiring cycles for peak seasons with streamlined workflows and templates.

Provides a customizable careers page that reflects the hotel’s brand and culture.

Displays job openings by property or geographic location to target local candidates.

Filters candidates using role-specific questions during the application process.

Integrates or manages verification of candidate history, including employment and criminal records.

Verifies work eligibility, including legal status and required documentation.

Generates and manages employment offers with role details, compensation, and terms.

Enables candidates to digitally sign offer documents for faster acceptance and onboarding.

Captures employee acceptance of company policies and compliance documents.

Collects employee information through digital forms during onboarding.

Manages completion and storage of required tax and employment documents.

Assigns structured onboarding tasks based on the employee’s role and department.

Delivers standardized operating procedure training for operational consistency.

Provides training on brand-specific service expectations and guest experience.

Ensures employees complete required regulatory and safety training programs.

Tracks certifications required for food handling and hygiene compliance.

Monitors licenses and training required for responsible alcohol service.

Tracks health, safety, and regulatory certifications relevant to the workplace.

Adapts onboarding content, forms, and training materials to multiple languages.

Creates and manages employee schedules across shifts, roles, and departments.

Adjusts staffing levels based on occupancy, demand forecasts, or business volume.

Records employee working hours through digital time tracking.

A centralized employee database allows hotels to store and manage all employee information in one secure system, including personal details, job roles, compensation, certifications, and employment history. This feature eliminates the need for fragmented spreadsheets or paper files, making it easier for HR teams to access, update, and maintain accurate records across departments and properties.

Digital document management enables HR teams to securely store, organize, and retrieve employee-related documents such as contracts, tax forms, IDs, and certifications. This feature reduces administrative workload, ensures compliance with record-keeping requirements, and allows employees and managers to access important documents when needed.

An employee self-service portal allows staff to access and update their personal information, view employment documents, request time off, and track benefits. This feature reduces HR administrative burden while improving transparency and empowering employees to manage their own data efficiently.

Time and attendance tracking enables hotels to monitor employee working hours, shifts, overtime, and absences in real time. This feature helps ensure accurate payroll processing, improves labor cost control, and provides visibility into workforce productivity.

Shift scheduling tools allow managers to create, assign, and optimize staff schedules based on occupancy forecasts, department needs, and employee availability. This feature helps reduce understaffing or overstaffing, improves operational efficiency, and ensures proper coverage across all hotel departments.

Leave management enables employees to request time off and managers to approve, track, and manage vacation, sick leave, and other absences. This feature ensures compliance with labor policies, avoids scheduling conflicts, and provides visibility into workforce availability.

Payroll integration connects employee data, time tracking, and compensation rules to automate payroll calculations and processing. This feature reduces manual errors, ensures accurate payments, and streamlines payroll workflows across multiple properties or regions.

Compliance tools help hotels adhere to labor laws, tax regulations, and industry standards by tracking certifications, contracts, working hours, and legal requirements. This feature reduces the risk of penalties and ensures that all employee records and processes meet local and international regulations.

Performance management tools enable managers to set goals, conduct evaluations, and track employee performance over time. This feature supports staff development, identifies high performers, and helps align individual performance with overall hotel operational goals.