10 Best Hotel Property Management Systems 2025

Author img Jordan Hollander
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318 PRODUCTS REVIEWED
7770 HOTELIERS SURVEYED

QUICK SUMMARY

We know that finding the best property management system for your hotel is tough - that's why we surveyed 7770 hoteliers across 135 countries to create this in-depth guide and help you find the best fit Hotel PMS for your business.  Inside you’ll find everything you need to know including top vendors, feature comparisons, price benchmarking, required integrations and more.

Here at HotelTechReport our job is to help you find the best software for your hotel as quickly and painlessly as possible.  Whether you are moving hotel operations from pen and paper into the cloud, upgrading from a legacy on premise solution or developing a new property and are looking for the most cutting edge tech at a fair price - this guide is designed to help you find the best hotel PMS software for your business.  Below you'll find hotel PMS system comparisons, a free buying guide to PMS hotel software, features comparisons, pricing, PMS software examples and even a free fit finder (e.g. find the best PMS system for small hotels like mine).

 

Hotel Property Management Systems Shortlist

Here are 10 of the Property Management Systems that are covered in this in-depth guide:

  1. 1. Oracle Hospitality Best for reliable hotel operations and increased guest satisfaction
  2. 2. Mews Best for simplifying operations, managing bookings, and boosting your hotel's income.
  3. 3. Cloudbeds Best for integrating multiple functions into a single, easy-to-use system.
  4. 4. SabeeApp Best for seamless online bookings and reservations
  5. 5. Agilysys Best for seamless property management and exceptional guest service.
  6. 6. roomMaster Best for integrating all your hospitality tools in one place
  7. 7. WebRezPro Best for integrating online bookings and payment systems seamlessly.
  8. 8. Shiji Group Best for integrating property management systems effortlessly
  9. 9. Planet Best for managing multi-property operations effortlessly
  10. 10. Stayntouch Best for integrating property management with third-party systems
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In-Depth Guide

What is a Hotel Property Management System (PMS)?

A hotel PMS helps hoteliers manage rates and reservations, check-ins/checkout, housekeeping, maintenance & more. Modern hotel PMS systems like Cloudbeds and Mews automate room assignments, process payments & integrate booking channels.

 

Finding the right Property Management Systems solution for your hotel depends on several variables ranging from user experience and pricing to functionality and support. This guide is designed to help you identify the best Property Management Systems vendors, questions to ask on demos, read unbiased reviews from similar hoteliers and so much more. (including our 2025 Property Management Systems Guide)

Property Management Systems Vendor Shortlist

Each property has different characteristics, needs, preferences and budgets. Use the filters below to instantly analyze thousands of reviews to find the perfect fit for your hotel.

Hotel Property Management Systems Recommendations

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  • Featured Fit: The default sort first shows vendors who are actively looking to connect with hotels in your region and then secondarily by Premium Members and HT Score.
  • Ht Score: The Hotel Tech Score is a composite ranking comprising of key signals such as: user satisfaction, customer support, user reviews, expert recommendations, integrations availability and geographic reach to help buyers better understand their products.
  • Popularity: Sorts listings by number of user reviews and reported installs, most to least.
Scanning global dataset to personalize your results

Mews

4.5 (660 reviews)
Ht score logo 100 Ht Score
Hotel Tech Score is a composite ranking comprising of key signals such as: user satisfaction, review quantity, review recency, and vendor submitted information to help buyers better understand their products.
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winner logo badge 2025 WINNER
Hoteliers voted Mews as the #1 Property Management Systems provider in the 2025 HotelTechAwards
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The complete cloud hospitality platform
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Cloudbeds

4.5 (1126 reviews)
Ht score logo 99 Ht Score
Hotel Tech Score is a composite ranking comprising of key signals such as: user satisfaction, review quantity, review recency, and vendor submitted information to help buyers better understand their products.
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second finalist logo 2025 FINALIST
Hoteliers voted Cloudbeds as the #2 Property Management Systems provider in the 2025 HotelTechAwards
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Powerful. Intuitive. Unified. One platform to run your property.
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Oracle Hospitality

4.6 (684 reviews)
Ht score logo 97 Ht Score
Hotel Tech Score is a composite ranking comprising of key signals such as: user satisfaction, review quantity, review recency, and vendor submitted information to help buyers better understand their products.
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third logo finalist 2025 FINALIST
Hoteliers voted Oracle Hospitality as the #3 Property Management Systems provider in the 2025 HotelTechAwards
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OPERA Property Management Suite - from independents to global brands, OPERA is the flexible, configurable, intuitive solution to manage your entire operation
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Stayntouch

4.6 (316 reviews)
Ht score logo 91 Ht Score
Hotel Tech Score is a composite ranking comprising of key signals such as: user satisfaction, review quantity, review recency, and vendor submitted information to help buyers better understand their products.
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Mobile Checkin, Selfservice Kiosk, Advanced Multi Property Functionality and the most user friendly screens out there!
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WebRezPro

4.6 (220 reviews)
Ht score logo 87 Ht Score
Hotel Tech Score is a composite ranking comprising of key signals such as: user satisfaction, review quantity, review recency, and vendor submitted information to help buyers better understand their products.
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WebRezPro™ is a powerful, cloud-based property management system designed for properties of all types and sizes. The fully integrated and automated solution saves lodging operators time and increases revenue by streamlining and modernizing daily operations.
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Maestro PMS

4.4 (58 reviews)
Ht score logo 74 Ht Score
Hotel Tech Score is a composite ranking comprising of key signals such as: user satisfaction, review quantity, review recency, and vendor submitted information to help buyers better understand their products.
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All-In-One Property Management Software Solution, Cloud or On-Premise, + Mobile & Contactless Apps
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Shiji Group

4.4 (29 reviews)
Ht score logo 73 Ht Score
Hotel Tech Score is a composite ranking comprising of key signals such as: user satisfaction, review quantity, review recency, and vendor submitted information to help buyers better understand their products.
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Daylight PMS - A next-gen PMS powering the future of hospitality
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Noovy

4.9 (25 reviews)
Ht score logo 22 Ht Score
Hotel Tech Score is a composite ranking comprising of key signals such as: user satisfaction, review quantity, review recency, and vendor submitted information to help buyers better understand their products.
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#1 Solution For Independent Hotels
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HOTELTIME

4.6 (515 reviews)
Ht score logo 92 Ht Score
Hotel Tech Score is a composite ranking comprising of key signals such as: user satisfaction, review quantity, review recency, and vendor submitted information to help buyers better understand their products.
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Fully featured cloud-based PMS system with more than 650 customers in 20+ countries world-wide.
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freetobook

4.9 (104 reviews)
Ht score logo 88 Ht Score
Hotel Tech Score is a composite ranking comprising of key signals such as: user satisfaction, review quantity, review recency, and vendor submitted information to help buyers better understand their products.
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Powerful booking software for independent hotels and B&Bs
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BENEFITS

Hotel Property Management System Benefits

A property management system (PMS) is a hotel management software suite that property owners and front desk workers use to manage their business by coordinating reservations, online booking availability, payments, and reporting in one central place.

The Hotel PMS streamlines operations for front office staff and guest services in a hotel business to check-in and check-out guests, see room availability, make adjustments to existing reservations, and even can have back office functionality (schedule housekeeping or maintenance). With a central system, hoteliers can better manage and monitor the key metrics needed to run their business (e.g. average daily rate, occupancy, and RevPAR).

Operational efficiency and cost control. Property management software or hotel PMS is the backbone of hospitality industry operations; the PMS eliminates costly overbookings by managing room availability, coordinates with any connected channel managers to improve room occupancy, accepts payments, and performs key day-to-day functions such as transferring guests, updating room rates, and managing housekeeping tasks.

Automation and intelligence. The PMS can automate and improve a hotel’s business operations by providing competitive intelligence, automatically adjusting prices based on availability, and providing analytics and reporting functionality.

Guest experience enhancement. The PMS enhances the guest experience by remembering customer preferences and sending pre and post-stay communications.

System integration and extensibility. Many PMS systems can also integrate with other technologies such as point of sale systems, payment processors, hardware manufacturers, and guest experience software.

FEATURES

What are the Most Important Features of a Hotel PMS in the eyes of Hoteliers?

Managing a hotel is no easy feat, but thanks to technology, hoteliers can now rely on hotel property management systems (PMS) to make daily operations more efficient and streamlined. A PMS is a software solution that offers a range of features to manage a hotel's front desk operations, room statuses, maintenance requests, and financial reports.

Whether you're running a boutique property or a multi-property portfolio, the right PMS brings all your operations into one unified platform. Below are the critical features to look for when evaluating a hotel PMS.

Front Desk & Reservations PMS Features

🧾 User-friendly interface. Train your staff quickly and can reduce the likelihood of errors. The best PMS solutions today are self-service and help to streamline operations by enabling hospitality businesses to check in guests faster. Many modern platforms can even be operated from a mobile device via mobile app.

🏁 Check-in/check-out. Guests and modify guest reservations – Keep track of guest profiles and move them around as needed keeps you on top of your reservations and reduces the likelihood of overbookings.

📅 Central dashboard. See what is happening, what needs to be done today, and monitor your key metrics. View reservation management details in your PMS solution.

💼 Personalized taxes, fees, and policies. Customize taxes, fees, and cancellation policies in the combination that best suits your business.

 

Guest Communication & Experience PMS Features

💬 Messaging and notifications. A PMS can offer messaging and notifications to guests and staff, which can help improve the guest experience and streamline communication.

📧 Guest communication. Improve the guest experience with automated pre- and post-stay communications.

📮 Post-stay feedback. A PMS can help hoteliers collect and manage guest feedback after checkout, which is valuable for improving service quality and reputation management.

Guest experience and upselling. A function that enables messaging and mobile app integration to provide self-service options, upsell amenities, and personalize the guest experience.

 

Housekeeping & Maintenance PMS Features

🔧 Maintenance upgrades. A feature that allows hoteliers to manage maintenance requests and upgrades efficiently within the platform to reduce room downtime and improve guest satisfaction.

🧩 Customizable templates. A PMS can offer customizable templates for workflows, housekeeping management, work orders, and financial reports. This feature can help property owners tailor the software to their specific needs.

 

Revenue & Financial Management PMS Features

📈 Revenue management. A PMS can offer revenue management functionality to help set pricing and maximize occupancy. This feature can help hoteliers make data-driven decisions to optimize revenue, which can be crucial for improving the financial performance of a hotel.

📑 Reporting suite. Generate detailed production and financial reports to improve business operations. Helps property managers understand booking channels.

💳 Payment processing. Ability to take credit card payments in compliance with local and global regulatory standards.

📜 Government compliance. Comply with local tax reporting requirements and regulations.

 

Integrations & Distribution PMS Features

🔗 Integrations. A PMS can integrate with other systems, such as channel managers, booking engines, and payment gateways. This integration can help manage distribution channels, online payments, and direct bookings, which can be crucial for maximizing revenue.

🌐 Channel manager and distribution channels. A tool that integrates with multiple booking channels, such as OTAs, GDS, and the hotel website to maximize occupancy and revenue.

 

Mobility & Real-Time Management PMS Features

📱 Mobile app. A mobile app is also a valuable feature of a hotel PMS. A mobile app can enable staff to manage daily operations from their smartphones, which can help staff work more efficiently and respond to guest needs in real-time.

⚙️ Automation. A PMS can automate many daily operations such as check-in, check-out, and payment processing. This feature can save time and reduce errors, which can be crucial in delivering an excellent guest experience.

🧠 User-friendliness and interactivity. A PMS should have an intuitive interface and easy-to-use features that can help staff quickly learn the software and reduce the learning curve.

📊 Real-time data. A PMS should provide real-time data on room statuses, occupancy, and financial metrics. This feature can help hoteliers make data-driven decisions and respond to changes in real-time.

☁️ Cloud-based PMS. A PMS software solution that is hosted on the cloud to enable remote access and flexibility in management.

🛎️ Front desk and check-in. A feature that streamlines the check-in process and provides front desk staff with a user-friendly interface to manage day-to-day hotel operations.

 

Your hotel's property management system (PMS) is an indispensable tool for managing daily operations in the hospitality industry. A hotel PMS software solution should have key features such as automation, integrations, revenue management, messaging, mobile app, customizable templates, user-friendly interface, real-time data, maintenance upgrades, and post-stay feedback. By using a hotel PMS, hoteliers can improve the guest experience, maximize revenue, and streamline their daily operations.

 

Types of Hotel PMS: 

There are certain types of property management systems (PMS) used in hotels that have key features, functionalities, and  advantages. Understanding them is crucial when considering the right choice of technology to help effectively manage hotel operations and guest satisfaction.  Here are two main types of hotel PMS:

  • On-Premise Hotel PMS: It’s installed on servers located in the hotel and is available on every computer from which hoteliers can access the PMS. It provides the security of data that is stored on-site, but its maintenance and security is attributed to the hotel.Ongoing maintenance and technical support from the hotel's IT team will be required to maintain functionality

  • Cloud-Based Hotel PMS: A cloud-based PMS simplifies all day-to-day tasks because hotel staff can access the system from anywhere with an internet connection, so data is always up-to-date. The convenient thing is that the maintenance costs are low

PRICING

How Much Does a Property Management System Cost?

Pricing for cloud-based PMS products is typically based on how many rooms or properties utilize the system. Many PMS vendors provide calculators on their websites to help estimate your monthly or annual cost. Keep in mind that some systems may charge additional fees on top of the monthly subscription.

 

PMS pricing ranges (per room/month)

Budget PMS solutions typically cost between $3 and $8 per room, per month. These systems scale with your room count or occupancy and are ideal for smaller properties such as bed and breakfasts, inns, or independent hotels with limited operational complexity.

Premium PMS platforms generally range from $10 to $20+ per room, per month. These systems scale with room count, property size, and feature depth. They’re best suited for boutique hotels, upscale properties, or multi-property groups that need more advanced capabilities, integrations, or support.

Standard PMS pricing includes the core property management features most hotels need: reservations, front desk operations, housekeeping coordination, and performance reporting.

Pricing at the higher end of the range typically reflects more all-inclusive PMS platforms that bundle in additional tools such as an integrated channel manager, booking engine, CRM and guest engagement modules, revenue management functionality, or premium support services.

Actual pricing will vary depending on the number of rooms, contract length, included features, integration requirements, and the level of service provided by the vendor.

 

Common Additional Fees & Premium Add-Ons

While most PMS platforms advertise a base monthly rate, many vendors charge additional fees or offer premium feature bundles that can significantly increase your total cost. Below is a breakdown of common add-on costs and the types of features that typically justify pricing at the higher end of the spectrum (e.g. $20–25+ per room/month).

Fee or Feature

Description / Impact on Cost

Commission on bookings A percentage fee applied to direct or OTA reservations.
Setup & implementation One-time fees for system setup, training, data migration, and onboarding.
Interface/connection fees Charges for integrating third-party tools (e.g. channel managers, CRMs, POS, RMS).
Advanced revenue management tools AI-driven pricing optimization, forecasting, and demand modeling—typically a premium module.
Integrated channel manager Replaces third-party systems, syncing rates and availability across OTAs and direct channels.
Built-in booking engine Enables direct bookings on your website, helping bypass OTA commissions.
Integrated CRM & marketing automation Provides personalized guest messaging, segmentation, and lifecycle marketing tools.
Full-service implementation & onboarding Includes dedicated success managers, white-glove onboarding, and hands-on configuration.
Premium support tiers 24/7 live support, priority issue resolution, and dedicated account management.
Multi-property and enterprise features Centralized dashboards, shared inventory, and reporting for hotel groups or portfolios.
Custom integrations or API access Enables custom tech stack setups or connections to internal tools and databases.

 

Vendors offering these premium features typically bundle them into higher-tier plans, resulting in per-room pricing at the upper end of the market. If you don’t need these advanced capabilities, you may be able to save significantly by choosing a more streamlined PMS.

 

 

Implementation timeline and process

For most cloud-based systems, implementation takes approximately 1 to 3 weeks, depending on several key factors: the number of reservations that need to be imported and whether your team or the vendor will handle the import; the number of rooms and properties you need to configure; and any customizations required for your operations or workflows.

Typical Implementation Steps

   
Setup Configure rooms, room types, rate plans, policies, and user access
Data migration Import existing and future reservations (some vendors offer services to assist)
Verification and testing       Implementation coach may assist with review and training setup
Go live Connect your booking engine and channels—no downtime if implementation is handled properly

Most quality PMS platforms also provide access to a video training library and a searchable knowledge base to support onboarding and new staff.

Why setup matters. A successful implementation requires an initial investment of time to configure your property properly—but this setup has a direct impact on long-term operational efficiency.

Setup Task Long-Term Benefit

Defining cancellation policy

Enforces consistent rules and reduces manual work

Customizing rate plans Enables better yield management
Setting up user permissions Ensures operational security and control

 

When to consider switching to a new PMS

Purchasing a new PMS is an investment of time and resources, but the opportunity cost of staying on an outdated system can be significant. A modern PMS can improve the guest experience by reducing manual errors (like overbookings), boost occupancy by connecting your inventory to your booking engine and channel managers, and increase profitability by enabling dynamic rate adjustments across all channels based on market conditions.

Real-world impact: Hotels that switch to a modern cloud PMS report an average 15% profit margin increase within three months—more than covering the cost and effort of migration.

IMPLEMENTATION

The Future of Property Management Software for Hotels

Thanks to the constant development of hotel PMS (Property Management System) technology, hoteliers will be able to enjoy numerous innovations in the future, such as new functions and optimization modules, which drastically increase operational efficiency. The ultimate goal is to significantly facilitate daily operations and improve the guest experience.

Therefore, the upcoming trends in property management software for hotels will turn the tide of business and thus make it easier for hoteliers.

🔗 The rise of API-powered ecosystems

API technologies refer to open API platforms and the transition to the cloud, which allows easier access, better connection of multiple modules, and faster data transfer.

APIs enable hotels to manage real-time data through property management system (PMS) integration with customer relationship management (CRM) tools and third-party service providers. Thus, hotels provide their guests with accurate information about room availability and prices and simplify the management of reservations on multiple platforms.

Plus, by introducing mobile apps for faster access to hotel services, guests can have easier check-in/check-out processes.  Here's what this could mean for your hotel...

1. Dynamic personalization across the guest journey. PMS integrations with CRM, upselling, and guest feedback tools will enable real-time personalization—offering specific room upgrades or amenities based on a guest’s loyalty tier, preferences, and behavior in real time.

2. Unified command centers for multi-property brands. Instead of jumping between siloed systems, hoteliers will manage bookings, revenue, guest messaging, and inventory across multiple hotels through a centralized interface powered by interconnected APIs.

3. Self-configuring tech stacks. Hotels will be able to plug-and-play new third-party tools (e.g. POS, housekeeping, wellness booking apps) without lengthy onboarding or development cycles—automatically syncing relevant data to the PMS in real time.

 

🤖 Intelligent operations through AI and automation

Artificial intelligence (AI) and data science will greatly automate and facilitate the day-to-day tasks of hoteliers, such as reservations, check-ins and check-outs, guest room allocation, revenue management, guest services (chatbots and e-concierges), and demand forecasting.

The power of the technology lies in advanced machine learning algorithms that analyze massive amounts of data and thus enable computers to learn from data, identify patterns, and make predictions. Additionally, chatbots and virtual assistants play a vital role in the hotel industry as they offer 24/7 customer support. Here's what this could mean for your hotel...

1. Autonomous revenue management. PMSs will continuously analyze demand signals, competitor pricing, events, and weather to dynamically adjust rates—without human input—while ensuring alignment with business goals.

2. Predictive staffing and scheduling. The PMS will forecast occupancy trends and automatically build optimized staffing schedules for housekeeping, front desk, and F&B operations based on forecasted guest behavior.

3. Proactive guest service orchestration. AI will detect service friction before it happens (e.g., late check-in, delayed housekeeping, room type mismatch) and trigger workflows to notify staff, compensate guests, or reassign tasks—all automatically.

 

🏠 Smart environments that respond in real time

Smart technologies such as room controls, IoT (Internet of Things)-based facial recognition, and the implementation of sensors and other smart devices that are connected to each other are an inextricable link to the hotel's main operations center as it enables real-time monitoring and management.

For example, IoT-based innovations can make the check-in process much easier and can provide security with contactless access to rooms and amenities.

There are also the benefits of mobile phones that play a key role in the daily work of hoteliers because they can communicate directly with guests and make reservations in just a few clicks. Easy for employees, and even more so for guests. Here's what this could mean for your hotel...

1. Sensor-driven housekeeping automation. Motion or door sensors will notify the PMS when rooms are vacant, automatically reassigning housekeeping tasks based on real-time occupancy—not static schedules.

2. Contactless smart room orchestration. Guests will adjust lighting, temperature, TV, and room service directly from a mobile device or voice assistant, with the PMS capturing preferences and triggering upsell offers.

3. On-property behavior mapping. Using facial recognition and mobile app tracking (with consent), the PMS will tailor in-stay offers based on where a guest goes—such as offering a spa promotion after a gym visit or suggesting late checkout when occupancy is low.

 

 

FAQs

Hoteliers Also Ask

Property management systems range from simple tools for basic reservation management to cutting-edge tech that can support the needs of a modern hotel or resort. Property management systems can be cloud-based or on-premise, and many systems offer integrations with point-of-sale systems, revenue management tools, channel managers, and more.
A hotel without a property management system is like running a business without using email. Without a PMS, hotel staff cannot manage hotel operations in one central system. A PMS allows various staff members to book and manage reservations, check guests in and out, collect payment, and run reports at the same time, from any computer.
A property management system is software used by a hotel to manage all rooms, rates, reservations, and guest billing. Each room is represented in the system so staff can manage nightly rates and reservations for that room, plus track whether it’s clean or dirty. The PMS also holds all guest contact info, history, and billing information.
A property manager needs a combination of communication skills, business acumen, and technical know-how to succeed in their job. Property managers must communicate effectively with owners, tenants, and vendors, and knowledge of building codes, maintenance needs, and is helpful. Marketing, customer service, and budgeting are also essential skills for a property manager.
A Hotel Property Management System (Hotel PMS) is an all-in-one software solution designed to streamline the day-to-day operations of hotels, B&Bs, hostels, inns, vacation rentals, and other property types in the hospitality industry. This cloud-based or on-premise system automates and integrates various functions of hotel management, enhancing the guest experience, increasing occupancy, and boosting profitability. The core functionality of a Hotel PMS revolves around reservation management, where it includes a booking engine that allows guests to make direct bookings through the hotel's website or through OTAs (Online Travel Agencies) like Booking.com and Airbnb. It seamlessly integrates with a channel manager to ensure real-time updates of room inventory across all distribution channels, minimizing the risk of overbookings. Front desk operations are significantly optimized with a PMS. It provides front office modules for guest check-in and check-out, room assignment, and invoicing. Payment processing is also streamlined, supporting various payment gateways and methods, including credit card transactions and contactless payments, ensuring a swift and secure process for hotel staff and guests. Hotel PMS extends its functionality to the back office as well, offering tools for revenue management and pricing strategies to maximize RevPAR (Revenue Per Available Room). It includes reporting features for a detailed analysis of hotel operations, helping hoteliers make data-driven decisions. In the realm of guest service, a Hotel PMS can store guest profiles, preferences, and historical data, which can be used for personalized messaging, upselling, and CRM (Customer Relationship Management), fostering guest loyalty and repeat business. Integration with POS (Point of Sale) systems further enhances the guest experience, allowing for additional services and amenities to be offered seamlessly during their stay. Modern PMS solutions are designed to be intuitive and user-friendly, accessible on mobile devices and equipped with features like self-service kiosks, mobile apps, and open APIs for integration with other hotel technology systems. This enables hotel staff to focus more on providing quality guest service rather than being bogged down by manual administrative tasks. Providers of PMS software, like Cloudbeds, offer robust customer support and continuously update their systems with new features, ensuring that hoteliers are equipped with the latest tools to manage their properties efficiently. By leveraging a PMS, hoteliers can automate hotel operations, from front desk to back office, enhance guest experiences, and ultimately drive the success of their hotel business.
A property management system is “mission control” of a hotel. The PMS houses all reservation information, guest profiles, room status (clean, dirty, or out of order), room types and rate plans, folios and invoices, and reporting. Staff from nearly all hotel departments use the PMS, from front desk and housekeeping to sales and accounting.
The standard fee for a hotel management contract varies widely and depends on various factors such as the size of the hotel, location, and services provided. Typically, hotel management companies charge a percentage of the hotel's gross operating revenue, ranging from 4% to 12%. Some hotel management companies may also charge an additional flat fee or a performance-based bonus. The exact terms of a hotel management contract can be negotiated between the hotel owner and the management company, so it is recommended to obtain a written agreement that clearly outlines the terms and fees involved. This compares to the multi-family residential industry where property owners typically pay between 8% and 10% of monthly rent revenue to a property manager. Vacation rental property management is more expensive; management fees are usually between 20% and 30% of revenue. However, when considering the time and expertise needed to manage a property, hiring a property manager is often worth the expense.
Central Reservation System: core hotel industry data to help run your hotel (note that many hotel chains have proprietary CRS systems) while independent hotels typically use off the shelf solutions. A CRS allows your hotel to distribute efficiently via major GDS platforms like Travelport, Amadeus and Sabre Revenue Management System: increase revenue with better rate management Booking Engine: online booking engines display PMS inventory to take online reservations Channel Manager: channel management software helps manage connectivity to OTAs like Expedia, Booking.com or even a vacation rentals platform like AirBnB Hotel operations software: Your PMS absolutely must integrate with key service optimization and hotel staff collaboration software Hotel CRM: A PMS is the nucleus of your hotel centered around inventory; however, to operate efficiently hoteliers also need a CRM system centered around guest profiles. Your CRM must be able to pull data from your PMS to populate profiles and calculate key metrics like recency, frequency, and monetary value * all integrations should ideally be facilitated via API in order to improve connectivity and mitigate errors or downtime
Channel availability and integration - While hotel property management software doesn't always have an integrated channel manager, it's critical that your software vendor has a strong integration to a top rated channel manager if this functionality is not integrated. Premium vendors allow you to sync your availability to multiple channels in real-time and provide booking engine functionality. Some vendors offer an all-in-one hotel software solution that reduces the overhead of managing and learning multiple systems. Depth of reporting and analytics - In addition to basic reporting functionality, some PMS’s allow you to monitor market data, create automated rules and triggers adjust prices and provide insights related to pace, pickup, and occupancy. Group functionality - A premium PMS can scale across multiple properties and grow with your business. Check-in kiosk - In the age of covid it's critical that your hotel can facilitate contactless check-in for guests and a kiosk is one of the best ways to deliver that comfort and safety Automation - a great PMS can be programmed to automate key processes within your hotel from check-in to chargebacks and more
The unique characteristics of motels compared to hotels can impact the choice of hotel management software that they use. Motels may require software that can handle last-minute bookings, shorter stays, smaller numbers of rooms, and simpler rate structures. In contrast, hotels may require more complex software that can handle longer stays, group bookings, larger numbers of rooms, and more sophisticated rate structures. The choice of software ultimately depends on the specific needs of the property.
The unique characteristics of resorts compared to hotels can impact the choice of hotel management software that they use. Resorts may require software that can handle a variety of accommodation types, complex rate structures, and a wide range of amenities, activities, and services such as spas and loyalty programs. The software may need to be comprehensive, integrated, and provide a seamless guest experience. The choice of software ultimately depends on the specific needs of the property.
A property management system (PMS) is an essential tool for managing hotel operations. A hotel property management system is a type of management software that offers several functions to streamline daily operations in the hotel business. Some of the key functions of a property management system include: Check-in and check-out: A hotel PMS offers functionality to manage guest check-in and check-out processes, which can be crucial in delivering an excellent guest experience. Front desk operations: A hotel PMS offers a range of features to manage front desk operations such as room inventory, room status, and available rooms. These features can help front desk staff work more efficiently and respond to guest needs in real-time. Revenue management: A hotel PMS offers revenue management functionality to help set pricing and maximize occupancy. This feature can help hoteliers make data-driven decisions to optimize revenue. Messaging and notifications: A hotel PMS offers messaging and notifications to guests and staff, which can help improve the guest experience and streamline communication. Automation: A hotel PMS offers automation for administrative tasks, such as invoicing, which can save time and reduce errors. Channel management: A hotel PMS offers channel management functionality to manage distribution channels, such as OTAs and travel agents, which can be crucial for maximizing revenue. Cloud-based and real-time data: A hotel PMS is cloud-based and offers real-time data on room statuses, occupancy, and financial metrics. This feature can help hoteliers make data-driven decisions and respond to changes in real-time. Point of sale: A hotel PMS offers point of sale functionality to manage guest payments, which can be crucial for delivering an excellent guest experience. User-friendly and interactive: A hotel PMS is user-friendly and interactive, with an intuitive interface and easy-to-use features. This can help staff quickly learn the software and reduce the learning curve. Mobile app: A hotel PMS offers a mobile app that enables staff to manage daily operations from their smartphones. This feature can help staff work more efficiently and respond to guest needs in real-time. A property management system is an essential tool for managing daily operations in the hotel industry. A hotel PMS offers functions such as check-in, front desk operations, revenue management, messaging, automation, channel management, cloud-based and real-time data, point of sale, user-friendly and interactive features, and a mobile app. By using a property management solution, hoteliers can streamline their daily operations, improve the guest experience, and maximize hotel performance.
A cloud-based property management system (PMS) provides numerous benefits compared to traditional on-premise PMS solutions. Here are some key advantages of using a cloud-based PMS: Accessibility and Mobility: A cloud-based PMS allows hoteliers and hotel staff to access and manage hotel operations and guest data from anywhere with an internet connection. It enables mobile check-in, streamlines front desk tasks, and enhances the guest experience by utilizing mobile devices. Scalability and Flexibility: Cloud-based PMS solutions are highly scalable, making them suitable for hotels of any size, from independent hotels to hotel chains and hostels. They offer modules for various functionalities such as reservation systems, channel managers, rate management, point of sale (POS), and more. Cloud PMS can accommodate evolving hotel needs and occupancy levels while maintaining ease of use and profitability. Cost Savings: Implementing a cloud-based PMS eliminates the need for on-premise servers, reducing hardware and maintenance costs. It operates on a subscription-based model, allowing hotels to pay for the features and resources they require. Additionally, the cloud PMS provider handles system updates and maintenance, further reducing costs. Data Security and Reliability: Cloud-based PMS providers prioritize data security and employ robust infrastructure to protect guest profiles, reservations, and hotel data. They ensure data integrity through encryption, real-time backups, and redundancy across geographically distributed data centers. Integration and Automation: Cloud-based PMS solutions integrate seamlessly with other hotel technology systems and software, such as channel managers, online booking engines, payment gateways, messaging platforms, and more. This integration streamlines operations, automates processes, and enhances the guest service experience. Support and User-Friendliness: Cloud-based PMS providers offer customer support services, ensuring hotel staff have access to technical assistance and training. Cloud PMS platforms are designed to be user-friendly, with intuitive interfaces and features that simplify daily operations. They often provide mobile apps and self-service kiosks for a more efficient guest experience. A cloud-based PMS is a comprehensive hotel management solution that enhances efficiency, improves guest service, and boosts profitability. It provides a user-friendly interface, automates processes, integrates with other hotel systems, ensures data security, and offers ongoing customer support. By leveraging cloud-based systems, hoteliers can streamline operations, increase direct bookings, and stay competitive in the dynamic hospitality industry.
A Hotel Property Management System (Hotel PMS) and a Point of Sale (POS) system are integral components of hotel operations, serving distinct yet complementary functions within the hospitality industry. Hotel PMS: A Hotel PMS is an all-in-one software solution designed to streamline day-to-day hotel operations, enhancing the guest experience and improving the profitability of hoteliers. It primarily focuses on front office tasks such as guest check-in and check-out, room inventory management, reservation management, and guest profiles. It's a vital tool for hotel management, from independent hotels to hotel chains, B&Bs, and vacation rentals. A Hotel PMS integrates various systems including the booking engine, channel manager, and revenue management system, enabling direct bookings, managing occupancy, and optimizing pricing in real-time. It also offers back office functionalities, aiding in revenue management and business intelligence. Additionally, a cloud-based PMS ensures that hotel staff can access the system on mobile devices, offering flexibility and enhancing guest service. Hotel PMS software is the backbone of hotel operations, ensuring smooth coordination across different departments and distribution channels. POS: On the other hand, a POS system, or Point of Sale system, is used to manage transactions within the hotel. It's primarily utilized in areas where services are sold directly to guests, such as restaurants, bars, kiosks, and sometimes for services like spa treatments or room upgrades. The main function of a POS is to process sales transactions, handle payment processing via various payment gateways, and manage credit card or contactless payments. It plays a crucial role in the guest service experience, ensuring a seamless and efficient process during their stay. While a POS system is more focused on the operational aspect of sales and payment, it's often integrated with the Hotel PMS to ensure that charges are accurately posted to guest profiles and room bills. While both Hotel PMS and POS are essential in the hotel business for efficient hotel management and optimizing the guest experience, the PMS focuses on overall hotel management software, covering everything from reservation management to guest check-in and hotel operations, while the POS is specifically tailored for managing on-site financial transactions and payment processing. Together, they provide a comprehensive solution for managing hotel operations, from the front desk to the back office, ensuring that hoteliers can effectively manage their properties and deliver top-notch service to their guests.
A Property Management System (PMS) can play a pivotal role in enhancing the guest experience by streamlining operations and enabling highly personalized service. At the core of this improvement is the PMS's ability to collect and utilize detailed guest profiles, allowing hotels to understand and cater to individual preferences, from room setup to special requests. Efficient check-in and checkout processes are another key benefit, as PMS solutions often enable seamless experiences through self-service kiosks or mobile apps, significantly reducing wait times and increasing guest satisfaction. Mobile integration is equally transformative, allowing guests to manage their stay directly from their smartphones, including booking services, requesting amenities, and communicating with staff. PMS platforms also make it easy to implement and manage loyalty programs, offering guests rewards and exclusive offers that build loyalty and strengthen relationships. Additionally, real-time communication and updates through the PMS ensure prompt responses to guest requests, whether it’s housekeeping services or special accommodations, leading to faster resolutions and a smoother overall experience. The PMS can also help hotels offer targeted packages and services by analyzing guest data to tailor offerings based on specific preferences or travel patterns. This not only boosts engagement but also enhances the perceived value of the stay. Ensuring data compliance and security is another critical aspect, as a PMS that adheres to data protection regulations builds guest trust by safeguarding their personal information. Finally, the PMS’s reporting and analytics capabilities provide insights that allow hotels to continuously refine their offerings, align with guest expectations, and identify service gaps. Together, these features make the PMS an indispensable tool for delivering a more personalized, seamless, and secure guest experience.
A cloud-based Property Management System (PMS) can significantly enhance revenue management by offering hotels the flexibility, data insights, and automation necessary to optimize pricing and drive profitability. Central to this optimization is the system’s capability to support dynamic pricing, adjusting room rates in real-time based on demand fluctuations, occupancy levels, and market trends. This ensures that rates are always competitive and aligned with current market conditions, maximizing both revenue per available room (RevPAR) and average length of stay (ALOS). Cloud-based PMSs also streamline availability management by providing accurate, up-to-date visibility into inventory across distribution channels, including direct booking platforms. This allows hotels to better manage room availability and implement effective overbooking strategies to minimize vacancy rates. Direct integration with revenue management systems (RMS) further enhances these efforts, as the PMS can share data that helps the RMS refine pricing decisions and track key performance indicators (KPIs), such as occupancy rate and RevPAR. Moreover, cloud-based systems facilitate better monetization of ancillary services, such as spa treatments, dining, and event spaces, by enabling seamless bundling and upselling of services during the booking process. This not only drives incremental revenue but also adds value to the guest experience. The enhanced connectivity of a cloud-based PMS ensures smooth communication with hotel sales offices, enabling them to access live data for improved group booking management and sales strategies. By enabling these capabilities, a cloud-based PMS becomes an essential tool for modern revenue management, providing hotels with the agility, insight, and control needed to maximize profitability in a competitive market.

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Choosing the right software for your hotel depends on dozens of variables many of which can be quantified based on the characteristics of your property but many of which also come down to personal preference. Is your hotel a small property with limited budget? Or is your property a luxury resort with lots of outlets and high ADR? HTR is designed to offer dynamic filters to quickly be able to personalize the data set to your characteristics. We also break down hotels into key segments/personas based on common property characteristics that typically service as indicators that drive similar product decisions which are intended to help you save time and quickly identify the best match for your hotel or portfolio.

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