Backyou vs. RFPMaker:
Which Is Right for You?

The Decision

Choosing between Backyou by Backyou.io and RFPMaker hinges on your hotel’s specific needs in sales and revenue management. Backyou.io is a comprehensive platform designed for managing complex group and event bookings, streamlining workflows, and providing in-depth reporting. RFPMaker, on the other hand, is tailored for negotiating corporate accommodation rates through direct client communication, emphasizing rate agreements and contract negotiations. Your decision should focus on whether your hotel primarily needs a full-service group booking tool or a rate negotiation platform.

Both products aim to improve efficiency and revenue, but their core focuses differ significantly. Backyou.io offers an all-in-one sales management solution with a suite of features, while RFPMaker specializes in establishing direct corporate rate agreements without additional fees. Which aligns better with your hotel’s revenue strategy?

Is Backyou or RFPMaker Better for Hotels?

Backyou.io is built for hotels seeking a centralized, feature-rich sales platform that simplifies group and event management, suitable for properties with high group booking volume or complex event needs. Its extensive feature set, including CRM, dashboards, and automation, addresses operational pain points across departments.

RFPMaker caters to hotels or property owners aiming to negotiate and manage corporate rates directly with clients, focusing on B2B rate agreements and bookings without commission charges. It’s ideal if your hotel relies heavily on corporate contracts and direct negotiations.

The primary divergence lies in scope: Backyou.io handles the entire sales and event process, while RFPMaker zeroes in on rate negotiations and contract management. Do you need a broad sales tool or a targeted corporate rate platform?

Backyou.io vs RFPMaker: Which Should Your Hotel Choose?

If your hotel needs a comprehensive platform to manage group bookings, automate proposal generation, track sales KPIs, and coordinate across departments, Backyou.io is the clear choice. It’s especially suitable if you operate multiple properties or handle large volumes of MICE business, thanks to its multi-property support and extensive reporting.

Conversely, if your hotel’s revenue heavily depends on negotiated corporate rates, and you prefer direct communication channels with corporate clients or travel agencies, RFPMaker is better. It’s designed for direct rate negotiations, contract signing, and availability management without extra charges, making it ideal for hotels focusing on corporate travel sourcing.

In summary, for broad sales and event management, go with Backyou.io; for contract-based corporate rate negotiations, RFPMaker is the preferred choice.

Is Backyou or RFPMaker Easier to Use?

Backyou.io’s user interface scores a 4.98 out of 5, with reviews praising its intuitive, fast, and straightforward design. Onboarding is rated at 4.86 out of 5, and customer support at 4.94, reflecting high ease of adoption and responsiveness.

RFPMaker does not provide detailed user ratings, but with no recent reviews or feedback available, its ease of use remains uncertain. Given Backyou’s recent review activity and high ratings, it clearly demonstrates a strong user-friendly experience.

Edge: Backyou.io.

Which Has Better Features: Backyou.io or RFPMaker?

Backyou.io offers 20 dedicated features, including meeting room occupancy, lead time analysis, dashboards, sales conversion analytics, workflow automations, and contract management. These features support end-to-end sales, event management, and operational oversight.

RFPMaker offers no listed features beyond its core rate negotiation and booking functions. Its focus is narrow, emphasizing direct communication and contract signing without additional modules or automation capabilities.

The feature-rich environment of Backyou.io gives it a decisive edge, especially for hotels seeking an all-in-one sales solution.

Edge: Backyou.io.

Which Has Better Customer Support: Backyou.io or RFPMaker?

Backyou.io maintains a high support rating of 4.94 out of 5, with reviews highlighting responsiveness, helpfulness, and proactive assistance. Customers appreciate the dedicated onboarding and ongoing support, which helps facilitate smooth implementation and usage.

RFPMaker lacks recent reviews or detailed support ratings, making it difficult to assess support quality. Its small team size suggests limited resources, and the absence of recent user feedback indicates support might be less accessible or responsive.

Edge: Backyou.io.

Which Has More Integrations: Backyou.io or RFPMaker?

Backyou.io boasts integrations with eight verified partners, including major property management and booking systems like Mews, Opera Cloud, Apaleo, and Salesforce. These integrations streamline data flow across sales, operations, and PMS systems.

RFPMaker has no verified integrations listed, limiting its connectivity options. For hotels seeking a connected technology environment, Backyou.io’s integrations are a significant advantage.

Edge: Backyou.io.

Which Do Hoteliers Rate Higher: Backyou.io or RFPMaker?

Backyou.io’s recent reviews and high ratings (overall score 85.3, 47 reviews, 11 in the last 6 months) reflect strong satisfaction, especially among hotels in Europe and Africa. Its ease of use, support, and ROI are consistently praised, with a 98% likelihood to recommend.

RFPMaker has no recent reviews or ratings, making it impossible to gauge user satisfaction. Without recent feedback, Backyou.io’s high rating remains the clear leader.

Edge: Backyou.io.

How Much Do Backyou.io and RFPMaker Cost?

Backyou.io charges a flat monthly fee of $300, with no freemium or trial options available. Pricing appears straightforward for hotels wanting a comprehensive sales platform.

RFPMaker does not list pricing details or subscription models, making comparison impossible. If cost transparency is important, Backyou.io’s listed fee offers clarity.

What Type of Hotel Should Use Backyou.io?

• Hotels that manage large group and event bookings, such as MICE venues, conference hotels, or multi-property chains.
• Teams seeking a unified platform for sales, CRM, reporting, and event coordination.
• Hotels with complex operational workflows that benefit from automation.
• Properties that plan to expand group business and require detailed dashboards and analytics.
• Not ideal if your hotel relies primarily on corporate rate negotiations or small-scale operations.

Not ideal if your hotel operates with minimal group or event business, or if you prefer a simple rate negotiation tool.

What Type of Hotel Should Use RFPMaker?

• Hotels with a significant corporate travel component relying on direct rate negotiations.
• Property owners or managers focused on establishing and maintaining corporate contracts.
• Hotels seeking to streamline communication with corporate clients and travel agencies.
• Businesses interested in a no-commission rate sourcing platform.
• Not ideal if your hotel needs a full sales management solution, or if you prefer integrated automation and reporting.

Not ideal if your focus is on managing large events or complex group bookings.

Backyou.io vs RFPMaker: The Bottom Line for Hotels

Backyou.io is a comprehensive, feature-rich platform designed to handle the full spectrum of group, event, and sales management. It excels at automation, reporting, seamless integrations, and supporting multi-property operations.

RFPMaker specializes in direct negotiation and contract management for corporate rates, offering a straightforward method for establishing rate agreements without additional charges. Its narrow focus makes it suitable for hotels heavily dependent on corporate travel programs.

Choose Backyou.io if your hotel needs an all-in-one sales and event management system that boosts efficiency and revenue. Opt for RFPMaker if your primary goal is rate negotiation and direct B2B client communication, especially in corporate travel sourcing.

In conclusion, for most hotels seeking a versatile, well-supported sales platform with recent reviews and a broad feature set, Backyou.io is the clear leader. RFPMaker’s niche focus may suit specific corporate contract needs but lacks the breadth of features and recent positive feedback found in Backyou.io.