BookingTek vs. Cvent HQ vs. Venuesuite: Which is a Better Fit?

Bookingtek (Meetings Maker)

Prospecting & Lead Gen

Contact Management/CRM

Inquiry Management

Lead Forms

Proposal Management

Customizable BEO, Proposal and Contract Documents
eSignatures
Content & File Management
Diagramming & Floorplanning

Workflow Automation

Task Management (Tasks & Reminders)
Client Communication Portal
Content & File Management

Contracts & Approvals

eSignatures
Customizable BEO, Proposal and Contract Documents
Contact Management/CRM
Diagramming & Floorplanning

Communication & Collaboration

Client Communication Portal
Itinerary Printouts
Content & File Management
Attendee Messaging
Contact Management/CRM

Payments & Compliance

PCI Compliant Payments

Attendee Management

Event Checkin Management
Contact Management/CRM
Meal Planning
Seating Management

Event Planning

Meal Planning
Seating Management
Diagramming & Floorplanning

Cvent Passkey

Prospecting & Lead Gen

Contact Management/CRM

Inquiry Management

Lead Forms

Proposal Management

Customizable BEO, Proposal and Contract Documents
eSignatures
Content & File Management
Diagramming & Floorplanning

Workflow Automation

Task Management (Tasks & Reminders)
Client Communication Portal
Content & File Management

Contracts & Approvals

eSignatures
Customizable BEO, Proposal and Contract Documents
Contact Management/CRM
Diagramming & Floorplanning

Communication & Collaboration

Client Communication Portal
Itinerary Printouts
Content & File Management
Attendee Messaging
Contact Management/CRM

Payments & Compliance

PCI Compliant Payments

Attendee Management

Event Checkin Management
Contact Management/CRM
Meal Planning
Seating Management

Event Planning

Meal Planning
Seating Management
Diagramming & Floorplanning

Venuesuite

Proposals, Contracts & Signatures

Digital Signatures
Dynamic Pricing

Price of services can fluctuate (like with hotel rooms) according to given business rules like occupancy rate, booking interval, etc. | Dynamic price would give the venue the possibility for revenue optimisation and for the customer the best price available (e.g. in low demand situation price would drop automatically)
Templates Library

Online Bookings

Real-time live availability

Sell meeting rooms & event spaces with real-time availability information | Customer can see if the meeting room or event space is available on the requested time. Less eRFP spam for the venues. Venues increase conversion rate and customer experience is better
Website Booking Engine

Payments & Invoicing

Online payments

M&E services could be purchased right away at the time of booking | for venues this gives the opportunity to drop prices but with more strict terms of cancellation and also to play around with "early bird" offers, etc. price related campaigns. For customers this is a flexible way to purchase M&E services and to get a cheaper price if customers wants to accept strict cancellation policies.
Dynamic Pricing

Price of services can fluctuate (like with hotel rooms) according to given business rules like occupancy rate, booking interval, etc. | Dynamic price would give the venue the possibility for revenue optimisation and for the customer the best price available (e.g. in low demand situation price would drop automatically)

Content Management

Templates Library
Content & File Management

CRM & Messaging

Response Management
Team Collaboration
Read Receipts & Alerts
Templates Library
Automated Responses

Notifications

Read Receipts & Alerts
Team Collaboration

What Customers Are Saying

Most Recent Review

BookingTek doesn’t have any clients that have vouched for the product

Cvent HQ doesn’t have any clients that have vouched for the product

VenueSuites helps me keeping track

Owner from Almere (Netherlands)

Most Positive Review

Nice party to work with! Original: Fijne partij om mee samen te werken!

Account Manager

Most Critical

Top service and easy program!

Eigenaresse

References