Hotel Planner vs. Proposales:
Which Is Right for You?

The Decision

Choosing between Hotel Planner and Proposales for your hotel’s RFP and proposal management hinges on your specific needs. Hotel Planner, a platform with a long-standing reputation, primarily serves the group travel market, focusing on large-scale event bookings. Conversely, Proposales is a newer but highly reviewed solution, excelling in proposal creation, customization, and speed, especially favored by hotels aiming to boost sales with a lean team.

Both platforms aim to streamline the proposal process, but they diverge significantly in features, market presence, and user satisfaction. Are you looking for a tool rooted in global group bookings or one designed for rapid, visually appealing proposals?

Is Hotel Planner or Proposales Better for Hotels?

Hotel Planner has been in the industry since 1984, with a focus on group bookings, events, and large-scale reservations. It boasts a global portfolio of 50,000 hotels but has zero recent reviews, which makes assessing its current effectiveness difficult. Its core strength lies in managing complex group arrangements, often suited for event planners and corporate clients.

Proposales, founded in 2015, has 158 reviews, with 12 recent ones highlighting a rapidly growing presence in Europe, North America, the Middle East, and Asia Pacific. Its focus on proposal automation, customization, and client engagement has led to an overall high rating of 4.72/5 and a NPS score of 9.57/5, indicating strong customer satisfaction. Given the recency and volume of reviews, Proposales offers more reliable insights into current performance.

Do you prioritize a longstanding global platform or a modern tool with proven recent success?

Hotel Planner vs Proposales: Which Should Your Hotel Choose?

If your hotel primarily targets large groups, corporate events, or requires extensive event management, Hotel Planner’s specialized focus on group bookings makes it the logical choice. Its experience managing complex, multi-room reservations for events is unmatched, especially if your team needs a platform with a global reach and proven track record.

However, if your goal is to improve proposal turnaround times, enhance proposal aesthetics, and increase conversion rates—especially with a smaller sales team—Proposales is the superior option. Its high ease of use, customizable templates, and extensive automation features (like digital signatures and real-time responses) make it ideal for hotels striving to stand out in competitive markets.

For hotels requiring detailed event management and global group bookings, Hotel Planner’s depth in this niche is advantageous. Conversely, if quick, attractive, and effective proposals are your priority, Proposales’s recent reviews and feature set make it the better fit.

Is Hotel Planner or Proposales Easier to Use?

Proposales boasts a user rating of 4.81/5 for ease of use, with recent reviews praising its intuitive interface, quick onboarding, and straightforward proposal creation. Users highlight that creating and sending proposals is “easy for team members and clients,” with a notable reduction in administrative time.

Hotel Planner, with a 0/5 ease of use rating and no recent reviews, offers little recent data on its usability. Considering the limited information and absence of current user feedback, it’s clear that Proposales leads in user experience, especially for teams seeking minimal training and rapid adoption.

Edge: Proposales.

Which Has Better Features: Hotel Planner or Proposales?

Hotel Planner offers no unique features beyond its core group booking and event management capabilities, which are tailored to large-scale reservations. In contrast, Proposales provides 11 features, including automated responses, response management, online payments, digital signatures, templates library, real-time availability, and dynamic pricing.

These features enable your team to create personalized, professional proposals quickly and manage follow-ups efficiently. The ability to include multimedia content and integrate with popular hotel systems enhances its proposal effectiveness.

Edge: Proposales.

Which Has Better Customer Support: Hotel Planner or Proposales?

Proposales’s customer support and onboarding ratings are both 4.78/5, with recent reviews emphasizing fast, helpful, and solution-oriented assistance. Users describe it as “great communication” and appreciate the responsive support that makes onboarding smooth and ongoing use hassle-free.

Hotel Planner has no recent reviews or ratings available, making it impossible to assess current support quality. Given Proposales’s high recent ratings and positive feedback, it clearly offers superior support for hotel teams.

Edge: Proposales.

Which Has More Integrations: Hotel Planner or Proposales?

Proposales supports integrations with seven verified partners, including Oracle Hospitality, Mews, Stripe, and Atomize, facilitating smoother workflows and data sharing. Hotel Planner, with zero verified partners, offers no confirmed integrations, limiting its ability to connect with other hotel management systems.

The variety and quality of integrations in Proposales enable your team to streamline the proposal process, connect with booking systems, and automate workflows, which is crucial for operational efficiency.

Edge: Proposales.

Which Do Hoteliers Rate Higher: Hotel Planner or Proposales?

Proposales’s recent reviews reflect an average rating of 4.72/5, with high marks across ease of use, customer support, and value. Hotels in segments such as luxury, boutique, and city-center properties, especially in Europe, North America, and Asia Pacific, rate it highly, with some reviews explicitly praising its speed and customization.

Hotel Planner, lacking recent reviews, cannot be reliably rated today. Its historical reputation focuses on group bookings and event management rather than proposal automation or client experience, making Proposales the clearer leader in current user satisfaction.

Edge: Proposales.

How Much Do Hotel Planner and Proposales Cost?

Hotel Planner does not list specific pricing details, indicating it may use custom quotes or tiered pricing not publicly disclosed. Proposales charges a flat rate of $400 per month, with no free tier or trial available.

Given the transparent and straightforward pricing structure, Proposales’s cost may be justified by its extensive features and high user ratings, whereas Hotel Planner’s pricing is less clear and may be less competitive for most hotels.

What Type of Hotel Should Use Hotel Planner?

• Hotels that specialize in large group bookings, conferences, or event management, especially those with a global presence.
• Teams that need a platform with a proven track record in handling complex, multi-room, multi-event reservations.
• Hotels that prioritize extensive experience and a focus on group rates and event logistics.
• Not ideal if you’re seeking a modern proposal management tool or quick proposal turnaround.

Not ideal if your hotel’s focus is on rapid proposal creation, visual customization, or automating sales workflows.

What Type of Hotel Should Use Proposales?

• Hotels aiming to boost proposal quality and speed, especially with a small or medium-sized sales team.
• Hotels seeking to impress clients with visually appealing, personalized proposals that include multimedia.
• Teams wanting integrated digital signatures, real-time responses, and automated follow-up features.
• Hotels that want to track proposal effectiveness and improve sales strategies through analytics.
• Not ideal if your hotel relies exclusively on large-scale event booking or requires a platform with extensive global group booking capabilities.

Not ideal if your hotel’s main focus is on large group reservations and event logistics.

The Bottom Line for Hotels

Hotel Planner offers a robust, longstanding solution tailored to the complex needs of large group bookings and events. Its expertise in managing multi-property, multi-event reservations makes it ideal for hotels heavily involved in conferences, weddings, and corporate events requiring detailed logistical planning.

Proposales, however, provides a more modern, user-friendly approach to proposal management with high recent ratings, extensive automation, and customization options. Its high reviews and feature set make it the preferred choice for hotels focused on quick, compelling proposals that convert prospects into bookings.

If your hotel needs a solution for managing complex group reservations and event logistics, Hotel Planner remains a solid choice, especially if you already have experience with its platform. But if your priority is fast, professional proposals that enhance sales performance and client experience, Proposales is the clear leader — especially given its current high ratings and recent customer satisfaction.