Agilysys PMS vs. RMS:
Which Is Right for You?

The Decision

You’re evaluating two property management systems: Agilysys PMS and RMS. Both aim to streamline hotel operations, improve guest experiences, and boost revenue, but they differ significantly in features, support, and market presence. Agilysys offers a more traditional, all-in-one PMS with extensive hospitality modules, while RMS emphasizes automation, guest engagement, and scalability. Your choice hinges on your hotel’s size, complexity, and operational priorities.

Are you ready to identify which system aligns best with your property’s needs?

Is Agilysys PMS or RMS Better for Hotels?

Both Agilysys and RMS tackle core hotel management challenges — reservations, guest profiles, and operations — but they approach these differently. Agilysys emphasizes integration with a wide array of modules like spa, sales, and guestware, catering to properties that need a comprehensive, all-encompassing platform. RMS focuses on automation, real-time insights, and guest interaction, making it ideal for properties looking to simplify daily tasks and elevate guest engagement.

Given RMS’s superior review count, more recent feedback, and higher overall ratings, it’s clear that more hoteliers trust RMS for their operational needs. Does your hotel prioritize deep integrations or streamlined automation?

RMS vs Agilysys PMS: Which Should Your Hotel Choose?

If your property is a mid-sized to large hotel, resort, or complex operation seeking scalability, RMS likely fits better. RMS’s extensive feature set (with 21 exclusive features like guest CRM, multi-lingual support, and robust channel management) supports growth and complex bookings. RMS’s strong focus on automation and fast onboarding makes it suitable for properties that want to reduce manual work and increase efficiency.

Conversely, if your hotel values a hospitality-centric platform with integrated modules like spa and POS, or if you operate a boutique or casino property needing specialized tools, Agilysys’s modular approach and detailed guest profile management make it the better choice. However, RMS's higher review volume and recent positive feedback give it a clear edge overall.

Is Agilysys PMS or RMS Easier to Use?

Agilysys scores slightly higher in ease of use, with a rating of 4.36/5 compared to RMS’s 4.28/5. Agilysys’s interface is praised for its logical button setup, which, although initially overwhelming, becomes intuitive with training. RMS’s interface is also user-friendly, with many users appreciating its simplicity and quick onboarding process, especially for multi-property management.

Support and onboarding ratings favor RMS at 4.48/5, versus Agilysys’s 3.69/5, reflecting faster responses and more recent positive experiences. If your priority is an easier learning curve and smoother support, Edge: RMS.

Which Has Better Features: Agilysys PMS or RMS?

Agilysys offers a unique feature: Drag-n-Drop Tapechart, streamlining reservation management visually. It also provides specialized modules for spa, sales, and guestware, all within one platform, totaling 54 features, with 1 exclusive to Agilysys.

RMS boasts 53 shared features plus 21 exclusive ones, including guest CRM, multi-lingual support, and a booking engine, making it highly versatile. RMS’s features are tailored to automation and guest engagement, giving it an edge for properties focused on operational efficiency and guest satisfaction.

Edge: RMS, with its broader feature set supporting scalable and guest-centric operations.

Which Has Better Customer Support: Agilysys PMS or RMS?

RMS’s customer support scores significantly higher at 4.48/5, with reviews highlighting fast, helpful responses and proactive assistance. One reviewer noted, “Makiko was very helpful, providing super fast response time,” illustrating their high-touch service.

Agilysys support, rated at 3.92/5, receives mixed reviews, with some users experiencing delays and system crashes. A particularly critical review mentioned frequent system crashes and slow support responses.

Edge: RMS, for its consistently positive and responsive customer service.

Which Has More Integrations: Agilysys PMS or RMS?

RMS leads with 112 verified partners, compared to Agilysys’s 23. Shared integrations include major partners like SiteMinder, Revinate, and Duetto, but RMS’s broader ecosystem supports more diverse third-party tools. RMS’s larger partner network offers more flexibility for custom integrations such as POS, OTAs, and revenue management systems.

Agilysys’s integrations are more limited, focusing on core hotel systems. If extensive connectivity is essential, RMS’s higher integration count provides a distinct advantage.

Edge: RMS, with its extensive, diverse integration ecosystem.

Which Do Hoteliers Rate Higher: Agilysys PMS or RMS?

RMS has a significantly higher overall score of 4.56/5 based on 293 reviews, with recent feedback reinforcing its reputation. Hoteliers in various segments, from motels to resorts, praise RMS’s ease of use, scalability, and support, with many noting a 70% increase in direct bookings and improved operational speed.

Agilysys’s ratings are lower overall at 3.22/5, with just 42 reviews, and some negative feedback about system freezes and support delays. The recent reviews favor RMS, indicating higher satisfaction among current users.

Edge: RMS, given its superior review volume and recent positive feedback.

How Much Do Agilysys PMS and RMS Cost?

Agilysys costs $1,000 upfront, with no mention of ongoing monthly fees or trials. RMS charges $800, also without visible trial information or monthly charges, making both options straightforward but less transparent on total cost of ownership.

The choice here depends on your budget and preferred billing structure; RMS’s slightly lower base price may appeal to budget-conscious properties.

What Type of Hotel Should Use Agilysys PMS?

• Hotels that need a deeply integrated, all-in-one platform with modules like spa, sales, and guestware.
• Large resorts or casinos requiring detailed guest profiles and operational flexibility.
• Properties that prefer a hospitality-specific system engineered for nuanced guest management.
• Teams comfortable with a more complex interface that benefits from extensive customization.

Not ideal if your hotel prioritizes rapid onboarding, simple interface, or highly responsive support, as Agilysys shows room for improvement there.

What Type of Hotel Should Use RMS?

• Properties seeking scalable, automation-focused solutions that support rapid growth.
• Hotels needing a guest engagement platform with CRM, multi-lingual, and multi-currency support.
• Smaller to medium-sized hotels, RV parks, and resorts looking for a flexible, cost-effective PMS.
• Teams that prefer a cloud-based, mobile-friendly system with a proven track record of quick onboarding.

Not ideal if your hotel relies heavily on in-depth, niche modules like spa or POS, or if you require highly specialized, industry-specific features that only Agilysys offers.

RMS vs Agilysys PMS: The Bottom Line for Hotels

In essence, RMS shines with a broader, more modern feature set and superior reviews, making it an attractive choice for hotels wanting automation, scalability, and strong support. Its extensive integrations and recent positive feedback suggest it’s well-suited to properties aiming for operational efficiency and guest satisfaction.

Agilysys offers a robust, all-in-one PMS with specialized modules suited for complex, large-scale properties like resorts and casinos. However, its lower review count, slower support, and less frequent updates make RMS the more reliable choice for most hotels today.

Hotels prioritizing scalability, automation, and support should go with RMS. Conversely, properties needing detailed modules and industry-specific tools may find Agilysys more fitting, but be prepared for potential support delays.