Infor HMS vs. RoomKey PMS:
Which Is Right for You?

The Decision

Choosing between Infor HMS and RoomKey PMS hinges on your hotel’s specific needs and priorities. Both systems aim to streamline operations and enhance guest experiences, but they approach these goals differently. Infor offers a broader suite with extensive integrations and customization, while RoomKey emphasizes ease of use, support, and affordability. Which solution aligns better with your hotel’s scale, budget, and operational style?

Infor HMS is a robust, cloud-based platform with a wide array of features tailored for larger or more complex properties. RoomKey PMS, on the other hand, is designed for independent hotels seeking a straightforward, supportive, and cost-effective PMS. Do you prioritize customization and integrations or simplicity and support?

Is Infor HMS or RoomKey PMS Better for Hotels?

Both Infor HMS and RoomKey PMS cater to hotel management needs but serve different segments and operational complexities. Infor’s platform is favored by a diverse range of hotels, including luxury, boutique, and branded properties, with a focus on customization, automation, and comprehensive integration. RoomKey PMS has a strong foothold among independent hotels and resorts, emphasizing user-friendliness, support, and revenue tools.

The core distinction is complexity versus simplicity. Infor’s system offers extensive features like on-premise deployment and advanced reporting but can come with a steeper learning curve and occasional update disruptions, as some reviews note. RoomKey’s cloud-native design and mobile features aim for ease of use and quick onboarding, though it may lack some of Infor’s depth. Would your team benefit from a highly customizable system or a straightforward user experience?

Infor HMS vs RoomKey PMS: Which Should Your Hotel Choose?

If your hotel needs a highly adaptable, scalable system capable of integrating with numerous third-party tools and managing complex workflows, go with Infor HMS. Its extensive customization, reporting, and global reach make it ideal for larger properties or chains that require tailored solutions.

If your hotel is an independent property looking for an intuitive, well-supported PMS with strong revenue management and mobile check-in features, RoomKey is the better choice. Its high customer support ratings, ease of use, and affordability suit hotels aiming for smooth daily operations without extensive IT infrastructure.

In summary, choose Infor HMS if operational complexity and integration are top priorities. Select RoomKey if simplicity, support, and guest experience features matter most.

Is Infor HMS or RoomKey PMS Easier to Use?

RoomKey PMS scores higher for ease of use, with a rating of 4.44/5 compared to Infor’s 3.88/5. Review comments highlight RoomKey’s straightforward interface, minimal training needs, and quick onboarding, often praised for its intuitive design and support-driven implementation.

Infor HMS, rated at 3.88/5 for ease of use, offers a more feature-rich environment that can be overwhelming for some staff, especially during updates. Users mention that navigating Infor’s interface can be less intuitive, and some features require more time to master.

Edge: RoomKey PMS.

Which Has Better Features: Infor HMS or RoomKey PMS?

Infor HMS boasts 20 shared features plus 1 unique to it, including customizable reporting, revenue management, and an on-premise option. Its additional features like detailed operational modules and extensive integrations set it apart, especially for larger or multi-property hotels.

RoomKey PMS offers 19 shared features but shines with 7 exclusive ones, including a guest CRM, booking engine, integrated CRS, channel manager, native email marketing, ID & passport scanner, and digital registration. These features enhance guest engagement, marketing, and operational automation.

Given the broader feature set, Infor’s system is more suited for complex, multi-layered operations. For simplicity and guest-specific features, RoomKey’s suite is effective and easier to manage.

Edge: Infor HMS.

Which Has Better Customer Support: Infor HMS or RoomKey PMS?

RoomKey PMS excels with a 4.91/5 support rating, and reviews frequently praise their responsive, knowledgeable, and personable team. Hoteliers appreciate the dedicated support, especially during onboarding and troubleshooting, with many calling out staff like Adam for exceptional service.

Infor HMS, rated at 4.04/5, also receives positive feedback but less so than RoomKey. Support is described as responsive and professional, though some reviews mention delays during software bugs or update issues.

Edge: RoomKey PMS.

Which Has More Integrations: Infor HMS or RoomKey PMS?

Infor offers 113 verified partners, nearly double RoomKey’s 56, with 29 shared integrations. Its extensive partner network includes leading platforms like SiteMinder, Otelier, and Zaplox, facilitating complex multi-channel management and operational connectivity.

RoomKey PMS’s integrations are fewer but include key tools like Revinate, Guestfolio, and a significant number of direct hotel systems. Its integrations focus on core hotel functions, providing a reliable yet less extensive connectivity network.

Edge: Infor HMS.

Which Do Hoteliers Rate Higher: Infor HMS or RoomKey PMS?

RoomKey PMS enjoys a higher overall rating at 4.62/5, with recent reviews emphasizing its user-friendliness and support. Its strong performance in independent hotel segments (average 4.67/5) shows high satisfaction among smaller hotels.

Infor’s rating is 4.04/5, with some lower scores from larger or more complex properties. Recent reviews of Infor are scarce, and its older review base suggests it may appeal more to properties with the appetite for extensive customization.

Edge: RoomKey PMS.

How Much Do Infor HMS and RoomKey PMS Cost?

Pricing details for both are unavailable publicly. Neither product offers a freemium model, and both operate on custom quotes based on property size, features, and deployment preferences.

Given the lack of transparent pricing, your team should request tailored quotes to compare total costs against your budget and operational scope.

What Type of Hotel Should Use Infor HMS?

• Hotels that operate at a large scale or across multiple locations, where extensive customization and integrations are critical.
• Properties seeking a cloud-based or on-premise system to align with their IT strategy.
• Hotels that require advanced reporting, revenue management, and automation tools.
• Teams ready to handle a potentially steeper learning curve and update management.

Not ideal if your hotel prefers a simple, plug-and-play system or has limited IT resources.

What Type of Hotel Should Use RoomKey PMS?

• Independent hotels and boutique properties wanting an easy-to-use PMS without complex setup.
• Hotels prioritizing guest experience features like mobile check-in and digital registration.
• Properties seeking high-quality support and training to ensure smooth operations.
• Hotels with budgets that favor cost-effective, support-driven solutions.

Not ideal if your hotel needs extensive customization, advanced integrations, or operates at a large scale.

Infor HMS vs RoomKey PMS: The Bottom Line for Hotels

The core difference lies in sophistication versus simplicity. Infor HMS offers a comprehensive, customizable platform suited for larger, complex properties, while RoomKey PMS delivers a user-friendly, support-heavy solution ideal for independent hotels.

Choose Infor HMS if you need extensive integrations, detailed reporting, and operational flexibility. It’s best for hotels with the resources to manage a more complex system and the desire for deep customization.

Opt for RoomKey PMS if your focus is on ease of use, support, and cost-efficiency. It’s perfect for independent or small hotels looking for a reliable, straightforward PMS that enhances guest experiences without overwhelming staff.

If your hotel values simplicity, rapid onboarding, and strong support, RoomKey is the clear choice. If your operations are complex, require extensive integration, and you can handle a steeper system learning curve, Infor HMS is the better fit.