OpenHotel PMS vs. RoomKey PMS:
Which Is Right for You?

The Decision

Choosing the right property management system (PMS) is crucial for your hotel’s efficiency, guest experience, and revenue growth. Both OpenHotel PMS and RoomKey PMS aim to streamline operations, but they differ significantly in their strengths and market presence. OpenHotel boasts more recent reviews and a higher overall rating, making it the more reliable choice based on current user feedback. But which one truly aligns with your hotel’s specific needs?

Is OpenHotel PMS or RoomKey PMS Better for Hotels?

OpenHotel PMS and RoomKey PMS are designed to address core hotel management challenges—reservation handling, rate management, guest communication, and integrations. Both platforms integrate with multiple partners and offer automation tools, but OpenHotel emphasizes ease of use coupled with a broad suite of features, including a built-in website and channel manager, all in one platform. RoomKey PMS, meanwhile, focuses on providing a straightforward, user-friendly experience with robust reporting and strong support, especially for independent hotels.

The divergence lies in their market presence and recent review data. OpenHotel has a slightly higher overall rating (4.81/5 vs. 4.62/5) and more recent reviews, indicating more active user engagement. Its niche leans toward smaller to mid-sized properties, especially motels, resorts, and inns, with a focus on North America and Europe. RoomKey PMS, with over 70,000 rooms managed, caters more broadly to independent hotels and boutique properties worldwide, including Asia Pacific and South America, but has slightly fewer recent reviews. Which factors matter most: a modern, integrated platform or proven support and simplicity?

OpenHotel PMS vs RoomKey PMS: Which Should Your Hotel Choose?

If your hotel prefers an all-in-one solution that combines PMS, booking engine, website, and channel management, OpenHotel is the better fit. Its comprehensive platform simplifies management for properties that need a unified system with an intuitive interface, especially if your team values ongoing updates and personalized customer support. Conversely, if your hotel prioritizes seamless integrations with other systems, strong reporting, and dedicated support from former hoteliers, RoomKey PMS might suit you better, especially for independent properties seeking a reliable, well-connected PMS.

For boutique hotels or motels seeking a straightforward yet capable system, OpenHotel’s high user satisfaction rate (4.8/5) and positive reviews about ease of use make it a compelling choice. Large or multi-property hotels that need extensive integrations and a flexible platform may lean toward RoomKey PMS, which offers a broad integration network and dedicated support staff with industry experience.

Is OpenHotel PMS or RoomKey PMS Easier to Use?

OpenHotel PMS scores higher on ease of use, with a rating of 4.71/5 compared to RoomKey’s 4.44/5. Users praise OpenHotel for its intuitive navigation, flexible booking grid, and straightforward management tools, making onboarding quicker and staff adoption smoother. Reviews mention that OpenHotel’s interface feels modern, even if some users find its reporting and rate adjustment features could be more streamlined.

RoomKey PMS’s user experience is simple, with a focus on clear workflows and accessible training. Many users highlight the exceptional support from former hoteliers, which helps in understanding the system quickly. However, some find the interface a bit outdated and note that tasks can involve multiple steps, reducing efficiency during busy periods.

Edge: OpenHotel.

Which Has Better Features: OpenHotel or RoomKey PMS?

OpenHotel offers 23 exclusive features, including EPoS, guest communication via SMS, and integrated payment terminals—features that are missing from RoomKey PMS. Its capabilities are tailored toward small to medium properties seeking an all-in-one platform that manages bookings, channels, and website creation from a single interface.

RoomKey PMS, on the other hand, boasts 16 unique features like guest CRM, integrated CRS, mobile app, and passport scanner—more than OpenHotel’s exclusive features—making it ideal for complex operational needs. Both systems share 9 core features such as reservation management and reporting, but RoomKey’s additional integrations and tools support larger or more digitally advanced hotels.

Edge: OpenHotel (more total features).

Which Has Better Customer Support: OpenHotel or RoomKey PMS?

OpenHotel garners a slightly lower rating (4.82/5 vs. 4.91/5) but still maintains a stellar reputation for customer support. Reviews cite responsive, personal service, with users appreciating proactive communication and reliable assistance, especially during system transitions or outages.

RoomKey PMS leads slightly in support ratings, with many reviews emphasizing their team of former hoteliers providing quick, knowledgeable help. Guests consistently mention Adam’s exceptional support, often describing their experience as “smooth” and “professional.”

Edge: RoomKey PMS.

Which Has More Integrations: OpenHotel or RoomKey PMS?

RoomKey PMS significantly outpaces OpenHotel in integrations, with 56 verified partners versus OpenHotel’s 12. Both systems share nine common partners, including RateGain, SiteMinder, and OpenKey. RoomKey’s broader network includes integrations with Revinate, Guestfolio, and other specialized tools, offering more flexibility for hotels with complex tech stacks.

OpenHotel’s integrations are more limited but include essential partners like LaaSie.ai and Sojern, suitable for smaller properties. If extensive third-party integration is a priority, RoomKey is the clear winner.

Edge: RoomKey PMS.

Which Do Hoteliers Rate Higher: OpenHotel or RoomKey PMS?

OpenHotel has a higher overall rating (4.81/5) and more recent user reviews, indicating stronger current satisfaction. Users across boutique and resort segments rate OpenHotel at 4.8/5, highlighting its user-friendly interface and effective management tools.

RoomKey PMS, with a slightly lower rating of 4.62/5, is favored in the independent hotel segment, where users appreciate its support and reporting features. However, many recent reviews suggest that OpenHotel’s system is more modern and easier to adopt quickly.

Edge: OpenHotel.

How Much Do OpenHotel and RoomKey PMS Cost?

Both products do not publicly disclose specific pricing models. They typically offer custom quotes based on property size, features needed, and support requirements. You’ll need to contact sales for detailed pricing, but given the lack of published rates, your decision should focus on value and fit rather than cost alone.

What Type of Hotel Should Use OpenHotel?

• Hotels that want an all-in-one platform, including PMS, website, and channel management.
• Properties seeking an intuitive and flexible interface with ongoing updates.
• Small to medium-sized hotels, motels, inns, and resorts.
• Teams that value high customer support and regular feature enhancements.

Not ideal if your hotel requires extensive third-party integrations or highly customized workflows.

What Type of Hotel Should Use RoomKey PMS?

• Independent hotels and boutique properties needing reliable, straightforward management.
• Hotels prioritizing integrations with external systems like Revinate and Guestfolio.
• Properties that want robust reporting and revenue management tools.
• Hotels with staff comfortable with a system supported by former hoteliers, emphasizing support quality.

Not ideal if your hotel needs a modernized UI or advanced automation features for large-scale operations.

The Bottom Line for Hotels

OpenHotel PMS offers a comprehensive, user-friendly platform with a high satisfaction rate, making it suitable for most small to mid-sized properties looking for an all-in-one solution. Its strengths lie in ease of use, ongoing updates, and built-in website and channel management, making it an excellent choice for properties prioritizing simplicity and support.

RoomKey PMS, with its extensive integrations and dedicated support team, is better suited for independent hotels that require a flexible, reliable PMS with strong reporting and revenue tools. Its larger network of partners and long market presence make it a trusted choice for hotels with complex operational needs.

If your hotel values recent reviews, high user ratings, and a more modern interface, OpenHotel is the clear pick. Conversely, if seamless integrations and support from industry veterans matter more, RoomKey PMS stands out.

In conclusion, for most hotels seeking a highly-rated, easy-to-operate system with ongoing enhancements, OpenHotel is the recommended choice. For properties that need extensive third-party connections and dedicated support, RoomKey PMS should be your focus.