MeetingPackage (Venue & Sales Management) vs. RFPMaker:
Which Is Right for You?

The Decision

Choosing between MeetingPackage and RFPMaker hinges on your hotel’s specific needs in sales and booking management. MeetingPackage provides a comprehensive, user-friendly platform for managing event spaces and meeting bookings, while RFPMaker focuses solely on streamlining corporate rate negotiations and RFP processes. Both aim to improve efficiency, but their core functionalities differ significantly.

MeetingPackage’s extensive feature set and strong market presence make it a more attractive option for most hotels, especially those seeking an integrated meeting and event sales solution. RFPMaker’s niche focus on corporate rate negotiations suits hotels heavily reliant on corporate bookings but lacks additional functionalities.

Given the data, MeetingPackage is the more proven, versatile choice for hotels wanting a full-suite sales management tool. But does MeetingPackage’s broader scope outweigh RFPMaker’s specialized service? Let’s explore.

Is MeetingPackage or RFPMaker Better for Hotels?

MeetingPackage and RFPMaker address different pain points in hotel sales workflows. MeetingPackage is designed to streamline the full lifecycle of meeting and event bookings, integrating with existing PMS systems, offering automation, and providing tools for managing multiple booking types. RFPMaker, by contrast, concentrates on the negotiation and management of corporate accommodation rates and direct client communication, without offering a broad booking management platform.

MeetingPackage’s 62 reviews, with recent feedback from the last six months, highlight its high user ratings—4.56/5 overall and 4.81/5 for customer support—making it a strong, well-supported platform. RFPMaker’s lack of review data and absence of recent feedback leave its reliability and user satisfaction unverified. Are you prioritizing a broad, proven sales tool or a niche rate negotiation platform? The choice depends on your hotel’s sales strategy and operational focus.

MeetingPackage vs RFPMaker: Which Should Your Hotel Choose?

If your hotel needs a flexible, all-in-one venue and sales management system, MeetingPackage is the clear choice. Its features include contact management, automated workflows, BEO management, and integrated payments, catering to properties aiming to automate and optimize event sales. If your primary goal is negotiating corporate rates and managing direct client contracts without needing a booking platform, RFPMaker might appeal, but its lack of reviews makes it risky.

For hotels seeking an established platform with proven results, MeetingPackage’s broad functionality and extensive integrations make it the safer, more impactful option. RFPMaker’s focus on corporate negotiations might benefit specialized properties, but the absence of recent user feedback limits confidence in its performance.

Is MeetingPackage or RFPMaker Easier to Use?

MeetingPackage scores 4.6/5 for ease of use, with many reviewers praising its intuitive interface and quick onboarding process. Users mention that the platform simplifies complex booking workflows and integrates smoothly with PMS systems like Opera, enhancing staff adoption.

RFPMaker provides no publicly available ratings or recent reviews, making its ease of use uncertain. Its specialized B2B focus likely requires initial training, but without user feedback, assessing its usability is impossible.

Edge: MeetingPackage.

Which Has Better Features: MeetingPackage or RFPMaker?

MeetingPackage offers 10 unique features including contact management, E-signatures, file management, workflow automation, BEO management, lead scoring, and payments, among others. These features address a wide range of sales, event management, and operational needs.

RFPMaker, by contrast, does not publicly list additional features beyond its core function of rate negotiation and direct communication, indicating a narrower scope. The comprehensive feature set of MeetingPackage makes it more adaptable to diverse hotel sales processes.

Edge: MeetingPackage.

Which Has Better Customer Support: MeetingPackage or RFPMaker?

MeetingPackage’s support ratings stand at 4.81/5, with reviewers praising quick responses and proactive service. Many mention that the support team is responsive and willing to develop tailored solutions, which is crucial when implementing complex sales systems.

RFPMaker offers no recent reviews or support ratings, leaving its customer service reputation unverified. Given the importance of reliable support for sales tools, MeetingPackage’s proven high support score makes it the safer choice.

Edge: MeetingPackage.

Which Has More Integrations: MeetingPackage or RFPMaker?

MeetingPackage integrates with 14 verified partners, including major PMS and booking engine providers like Opera, Mews, Amadeus, and The Hotels Network. These integrations streamline operations across multiple systems, reducing manual work and errors.

RFPMaker has no publicly confirmed integrations, which could limit its functionality within existing hotel tech stacks. The extensive integration options of MeetingPackage provide a significant advantage.

Edge: MeetingPackage.

Which Do Hoteliers Rate Higher: MeetingPackage or RFPMaker?

With 62 reviews, MeetingPackage’s average rating of 4.56/5 signals strong, recent user satisfaction across diverse hotel segments, including independent, branded, and city-center hotels. Reviewers frequently highlight its ease of use, automation, and support.

RFPMaker has no reviews or recent feedback, making it impossible to gauge user satisfaction. The established positive ratings for MeetingPackage suggest it is the higher-rated product.

Edge: MeetingPackage.

How Much Do MeetingPackage and RFPMaker Cost?

MeetingPackage charges a base fee of $200 per month, with no free tier, implementation fees, or visible discounts. Its pricing model appears straightforward, tailored for hotels willing to invest in a comprehensive platform.

RFPMaker’s pricing details are unavailable, which could indicate a bespoke quote or a less transparent pricing structure. Without clear costs, MeetingPackage’s predictable fee makes it easier to evaluate ROI.

What Type of Hotel Should Use MeetingPackage?

• Hotels that want a flexible, all-in-one sales management platform for meetings and events.
• Hotels aiming to automate workflows, manage multiple booking types, and integrate seamlessly with PMS systems.
• Properties that need tools for lead scoring, client communication, and online booking.
• Hotels looking to improve operational efficiency and reduce manual booking effort.
• Hotels that value high customer support and ongoing development.

Not ideal if:

• Your hotel solely needs corporate rate negotiation tools.
• You operate a small property with minimal event sales.
• You prefer a free or low-cost solution without advanced features.

What Type of Hotel Should Use RFPMaker?

• Hotels with a primary focus on corporate accounts and negotiated rates.
• Properties that rely heavily on direct negotiations rather than online booking platforms.
• Hotels seeking to streamline RFP processes and reduce commission costs.
• Teams that want better control over corporate contracts and direct client communication.

Not ideal if:

• You need an integrated booking and event management system.
• Your hotel’s revenue depends on diverse booking channels.
• You require extensive features beyond rate negotiation.

MeetingPackage vs RFPMaker: The Bottom Line for Hotels

MeetingPackage is a comprehensive venue and sales management platform with a proven track record, extensive features, and high user satisfaction. Its ability to integrate with existing systems, automate workflows, and support various hotel segments positions it as the top choice for most hotels.

RFPMaker, while focused on corporate rate negotiations, lacks recent reviews and broader functionalities, making it a risky option unless your hotel’s sales strategy centers exclusively on negotiated corporate contracts.

If your hotel needs a reliable, feature-rich platform to handle meetings, events, and online bookings, MeetingPackage’s proven track record makes it the clear winner. For hotels solely focused on corporate rate negotiations with a smaller scope, RFPMaker might fit, but the lack of recent validation is concerning. Overall, MeetingPackage offers more value and confidence for your hotel’s sales growth.