Folio Buy

5.0 (5 REVIEWS)

HT Score

0 out of 100

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Folio Buy

5.0 (5 REVIEWS)

Unranked in Procurement Software

All-in-one, integrated procurement and payments to simplify lives and drive better financial outcomes

100% recommended by 6 hotels

More than 50% of Folio’s reviews come from United States.

What is Folio?

Founded in 2023 | Headquarters in Durham (United States) | 21 employees

This description was generated by AI which analyzed the following sources to summarize a description of Folio products, features and capabilities. Leveraging user generated verified data sources allows us to generate a more helpful and realistic description for hoteliers free of sales promotion and hyperbole.

Sources

Verified hotelier reviews

We analyze all verified product reviews as a way to understand and summarize what real users/hoteliers are saying about the product to provide a more accurate and relevant description for buyers than only what vendors provide.

Folio Reviews Analyzed: 0

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Verified expert recommendations

We analyze recommendations from industry experts who we ask to describe the most valuable features and capabilities of the product as well as key differentiators and what types of hotels the product works best for to extract unique insights and perspective for buyers.

Folio Expert Recommendations Analyzed: 0

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Description provided by Folio

While its important to incorporate analysis from verified user reviews and industry experts to create more balanced content, the way a vendor describes their overall company and vision can also shed light on their unique perspective or way of doing business which is why the AI ingests this information as well to add more context to paint a picture of what the company says vs what users and industry experts say.

Folio's Provided Description:

"Is an intelligent, cloud-based procurement solution designed to simplify and modernize purchasing workflows for hospitality, finance, and operations teams. As part of the Folio procure-to-pay platform, Folio Buy centralizes ordering from approved suppliers through an intuitive, user-friendly interface that eliminates manual work, reinforces compliance, and drives cost savings. At its core, Folio Buy provides smart catalog and vendor management — enabling teams to compare vendor pricing in real time, access negotiated or buying-group (GPO) rates automatically, and shop from unified product catalogs without switching between multiple supplier portals. This consolidated marketplace streamlines ordering processes and helps organizations save up to 6 % on purchases without extra effort. With built-in budget controls and approval routing, Folio Buy ensures spend stays on-program. Users can configure departmental budgets, approval rules, and coding logic that run seamlessly in the background, reducing bottlenecks and empowering teams to order with confidence. Automated order approvals can be completed via email or SMS — even without logging into the platform — accelerating purchasing cycles and preventing delays. Folio Buy also excels in workflow efficiency, with features such as AI-powered catalog digitization that quickly transforms vendor lists into searchable digital catalogs, and “smart carts” that simplify re-ordering and default spend category assignments. Real-time visibility into contracts, budgets, and spend tagging further enhances decision-making and financial control. Built for rapid deployment, Folio Buy can be implemented in days, not months, enabling teams to start ordering, enforcing compliance, and saving time almost immediately. When combined with other Folio modules like Bills (AI-powered invoice processing) and Pay (streamlined supplier payments), it becomes part of a complete procure-to-pay ecosystem that transforms purchasing into a strategic advantage."

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Smart Spend Optimization

Budget & Compliance Controls

Automated Approval Workflows

Features

Procurement

4/5 features

Purchase Requisitions, Orders & Receiving

Acquire realtime tracking of purchase transactions and budget analysis.
Request for Quotes (RFQs)

Electronically create and send RFQs to suppliers.
Supplier Catalogues

Suppliers maintain product catalogs with realtime pricing.
Checkbook Drilldown

Get instantaneous purchase transaction tracking and budget analysis.
Supplier Management

Onboard and keep track of suppliers.
Approvals

Create the approval processes that’s right for your business.
Custom Order Guides

Easily compile lists of frequently ordered items and products.
Analytics/Data Warehouse

Quickly access the analytics you need.
e-Invoicing

Utilize Invoice Feed Correction Feature/Verify Invoice Details.
Supplier Network/Marketplace

Marketplace of suppliers to source from.

Invoice Management

4/5 features

Auto-matching

Automatically compare receipts accurately based on custom rules.
Electronic Invoicing

Convert invoices to an electronic format to eliminate data entry.
AP Payments

Complete visibility of payment status throughout the P2P cycle.
AP Back-Office Accounting Interface

Integrate directly with your hotel's ERP/accounting system to reduce manual data entry and eliminate human error.
Tax Collection

Enables tax calculator for international compliance with local tax laws.
e-Signatures

Get signatures quickly to accelerate processing and increase visibility.
Self Service Portal

Online portal for users or suppliers to view invoice or payment status.
Flexible Invoice Entry

Accommodates needs as they come up, including manual entry.
e-Invoicing

Utilize Invoice Feed Correction Feature/Verify Invoice Details.

Inventory Management

4/5 features

Receive Invoices

Single communication mode: Common E-Mail ID.
Support for Multiple Document Types

Offers PO Invoice, non-PO Invoice, and Credit Memo.
Exception Handling

Receive user raised exception and system generated exception.
e-Invoicing

Utilize Invoice Feed Correction Feature/Verify Invoice Details.
Quality Check Processes

Conduct systematic process for quality check.

Recipe Management

4/5 features

e-Invoicing

Utilize Invoice Feed Correction Feature/Verify Invoice Details.
Scanning Hardware Support

Use portable scanners with TWIN (software) and ISIS (Integrated Set of Information System).
Support for Multiple Document Types

Offers PO Invoice, non-PO Invoice, and Credit Memo.
Exception Handling

Receive user raised exception and system generated exception.
Quality Check Processes

Conduct systematic process for quality check.

Sourcing & Contracts

4/5 features

e-Invoicing

Utilize Invoice Feed Correction Feature/Verify Invoice Details.
Corporate Level RFQ Review

Utilize web-based Corporate and Property-level RFQ review and selection.
Benchmarking Services

Receive F&B, FF&E, OS&E industry taxonomy, categorization and other services.
Itemized, Property Level BOQs

Generate BOQs from awarded items for best value agreements.
Supplier Management

Onboard and keep track of suppliers.
Supplier Catalogues

Suppliers maintain product catalogs with realtime pricing.
Supplier Network/Marketplace

Marketplace of suppliers to source from.

Other

0/7 features

Supplier Management

Keeps track of all suppliers, their contact details, and their product offerings.
Purchase Orders

Automates the creation, approval, and tracking of purchase orders.
Inventory Management

Monitors inventory levels to ensure that supplies are ordered as needed.
Budgeting and Cost Control

Helps in managing budgets and controlling costs by tracking spending and comparing it to budgeted amounts.
Approval Workflows

Provides customizable approval workflows to ensure that all purchases are authorized by the appropriate personnel.
Reporting and Analytics

Generates reports and analytics to provide insights into purchasing patterns, supplier performance, and cost savings.
Integration

Integrates with other hotel management systems such as property management systems (PMS) and accounting software for seamless operations.

Folio Reviews Summary

5.0

Excellent

5 reviews

Ease of Use

5.0/5

Customer Support

5.0/5

ROI

5.0/5

Implementation

5.0/5

Payments Processing Software Ranked #6 out of 119

Folio Pricing

Below Average

This product is priced lower than the average product in the category which is usually an indicator that is is a budget product with fewer features that is designed for smaller properties and simpler use cases.

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Compare Folio to Top Alternatives

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Folio Integrations

Company	Functionality
This integration hasn’t been verified by M3 yet. M3 89% recommended by 609 hotels
This integration hasn’t been verified by Sage yet. Sage 0% recommended by 0 hotels

Support

Unverified

Folio has not yet had their customer support processes certified by Hotel Tech Report. We recommend referencing the GCSC rubric during your demo call to make sure that this vendor has strong processes in place to support customers.

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Help Center

Product Updates

2026

Learn more about the GCSC Certification

This vendor is missing critical support info

This vendor does not appear to have basic support essentials. Vendors who provide top tier support maintain a knowledge base help center and product updates changelog for customers.

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HT Score

0/100

Recommended

100%

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