10 Best Procurement Software Solutions 2024

Author img Jordan Hollander
| Last updated
Get recommendation Image
Let us find the right Hotel Procurement Software for you
Tell us about your hotel’s location, room count, integrations and requirements and we’ll send a free custom list of recommended vendors.
In-Depth Guide
What is Hotel Procurement Software?
Hotel procurement software is a specialized type of software designed to streamline and manage the procurement process in hotels. This software helps hotels manage their purchasing activities, from sourcing and ordering supplies to managing vendor relationships and tracking expenses. Here are some key features and benefits of hotel procurement software.
Finding the right Procurement Software solution for your hotel depends on several variables ranging from user experience and pricing to functionality and support. This guide is designed to help you identify the best Procurement Software vendors, questions to ask on demos, read unbiased reviews from similar hoteliers and so much more. (including our 2024 Procurement Software Guide)
Hotel Procurement Software Vendor Shortlist

Best Fit for Your Hotel

No matching results

No matching results

Sort by
  • Featured Fit: The default sort first shows vendors who are actively looking to connect with hotels in your region and then secondarily by Premium Members and HT Score.
  • Ht Score: The Hotel Tech Score is a composite ranking comprising of key signals such as: user satisfaction, customer support, user reviews, expert recommendations, integrations availability and geographic reach to help buyers better understand their products.
  • Popularity: Sorts listings by number of user reviews and reported installs, most to least.
Scanning global dataset to personalize your results
eProcurement, AP Automation, Invoice Management, Recipe Management, Inventory Control, Capital Projects, Executive Dashboards & Data Management Services, AccuBar Beverage Inventory Management, Sourcing and Contracts, Business Intelligence
View Profile
The only AI procure-to-pay solution that simplifies your purchasing, receiving, inventory management, recipes, and payments—all in one place!
View Profile
Supply chain management solutions tailored to our clients’ business strategies with benefits beyond great savings.
View Profile
Advanced Inventory, Procurement and Management Solution
View Profile
FutureLog AG
A fully integrated, cloud based Procure-to-Pay platform for the hospitality industry
View Profile
Paramount WorkPlace
View Profile
Procurement Software Which Saves Your Time and Money
View Profile
Eyvo eProcurement Solutions
Procurement EYVOlved!
View Profile
Cloud and On-Premise Purchase Order Software that automates PURCHASING, PAYABLES AND MATERIALS MANAGEMENT
View Profile
Specification, Procurement and Data Management Software
View Profile
What are the Benefits of Hotel Procurement Software?

The benefits of hotel procurement software are multifaceted, contributing significantly to the overall efficiency and cost-effectiveness of hotel operations. One of the primary advantages is the enhancement of operational efficiency. By automating various procurement processes such as order creation, approval workflows, and inventory management, the software reduces the time and manual effort required. This automation allows staff to focus on more strategic tasks, ultimately leading to smoother and faster procurement operations.

Cost savings are another critical benefit provided by hotel procurement software. Through better management of supplier relationships and the ability to negotiate bulk purchasing deals, hotels can achieve significant cost reductions. The software's detailed tracking and reporting capabilities enable procurement teams to identify cost-saving opportunities that might otherwise go unnoticed, ensuring that the hotel's budget is used effectively.

Transparency and accountability in the procurement process are greatly improved with the use of this software. All procurement activities are documented and easily accessible, providing clear visibility into every transaction. This transparency helps ensure that all purchases comply with the hotel's policies and procedures, reducing the risk of unauthorized or inappropriate spending.

Another substantial benefit is the improvement of supplier relationships. With a centralized system for managing supplier information and communication, hotels can foster better collaboration and stronger partnerships with their suppliers. This enhanced relationship management can lead to more favorable terms and conditions, as well as more reliable supply chains.

Inventory optimization is a crucial advantage of using hotel procurement software. By maintaining accurate and up-to-date records of inventory levels, the software helps hotels avoid the pitfalls of overstocking or stockouts. This ensures that the hotel always has the necessary supplies on hand without tying up capital in excess inventory, which can be particularly important for managing perishable goods.

Data-driven decision-making is facilitated by the software's robust reporting and analytics features. Detailed insights into purchasing patterns, spending trends, and supplier performance allow hotels to make informed decisions that can improve their procurement strategies. This data-centric approach helps hotels identify areas for improvement and implement changes that can lead to greater efficiency and cost savings.

Finally, the integration capabilities of hotel procurement software ensure seamless operations across different systems within the hotel. By integrating with property management systems (PMS) and accounting software, it allows for a smooth flow of information and reduces the need for manual data entry. This integration minimizes the risk of errors and ensures that all departments are working with accurate and up-to-date information.

The benefits of hotel procurement software are extensive, providing hotels with the tools they need to enhance efficiency, reduce costs, improve supplier relationships, optimize inventory, make data-driven decisions, and ensure seamless operations. These advantages collectively contribute to the overall success and profitability of the hotel.

What Features Should Hoteliers Look for When Selecting Procurement Software?

Hotel procurement software is a sophisticated tool designed to optimize and manage the entire procurement process within a hotel, ensuring efficiency and cost-effectiveness. One of the standout features of this software is its supplier management capability. This function enables hotels to maintain detailed records of all their suppliers, including contact information, product offerings, and performance history. This centralized database makes it easy for hotel procurement teams to manage relationships and negotiate better deals.

Another critical feature is the automation of purchase orders. The software allows for the creation, approval, and tracking of purchase orders, significantly reducing the time and effort required to manage these documents manually. This automation ensures that orders are processed quickly and accurately, minimizing delays and errors.

Inventory management is also a core component of hotel procurement software. It provides real-time monitoring of inventory levels, helping hotels maintain optimal stock levels and avoid overstocking or stockouts. This feature is particularly valuable in managing perishable goods and other time-sensitive supplies.

Budgeting and cost control features help hotels manage their spending more effectively. The software tracks all procurement-related expenses and compares them to budgeted amounts, allowing hotels to identify any discrepancies and take corrective actions promptly. This ensures that procurement activities stay within budget and helps prevent overspending.

The software also includes customizable approval workflows, ensuring that all purchases go through the necessary authorization processes before being finalized. This feature enhances accountability and compliance with company policies, reducing the risk of unauthorized spending.

Reporting and analytics capabilities are another significant advantage of hotel procurement software. It generates detailed reports and analytics, providing insights into purchasing patterns, supplier performance, and overall cost savings. These insights enable hotels to make data-driven decisions, improving procurement strategies and supplier negotiations.

Integration with other hotel management systems, such as property management systems (PMS) and accounting software, is a key feature that ensures seamless operations. This integration allows for smooth data flow between different systems, reducing manual data entry and the risk of errors.

Hotel procurement software is a comprehensive solution that enhances the efficiency and effectiveness of the procurement process. By automating routine tasks, providing valuable insights, and ensuring compliance with policies, it helps hotels save time, reduce costs, and maintain high standards of service.

Download the Free Guide

By clicking the button above, you acknowledge, consent, and agree to the following: a) Our Privacy Policy and consent to receive notices and other communications electronically. b) We take your privacy seriously. You are providing express written consent for Hotel Tech Report to share your information with Our Partners to contact you via email.

Your guide was sent!

Your guide was successfully sent to .

Keep up with the latest hotel tech tips, trends and insights with HTR’s monthly newsletter, theRewind

Join 50,237 executives from top brands like Accor, Marriott, Viceroy, Shangri-La, Rosewood, Expedia and AirBnB and get the latest innovations and insights delivered to your inbox once a month.

Transparency is our policy. Learn how it impacts everything we do.

Our mission is to speed up pace of innovation and adoption of technology in the global hotel industry to make it one of the most digitally savvy and efficient industries on the planet.
Our vision is to make Hotel Tech Report the starting point for every tech stack decision within the global hotel industry from small B&Bs to major chains.

We sell different types of products and services to technology companies to help them educate buyers, build their brand and grow their install base. These services are usually sold through bundled membership packages but are also sold a la carte and include: sponsored content, advertising, lead generation and marketing campaigns. While members do receieve many benefits to help improve their presence ranging from enhanced premium profiles to review collection services—membership status and sponsorship do not influence the HT Score ranking methodology in any way.

To learn more about our marketing services, visit our partner site

We rank products based on our proprietary ranking algorithm, the HT Score. The HT Score is an aggregated score out of 100 that is relative within each category that is intended to encapsulate key variables in the buying process including: customer ratings & reviews, partner ecosystem, integration availability, customer support, geographic reach and more.

Similar to REVPAR for hotels, the HT Score is intended to be a normalizing metric to be able to better compare different vendors. Instead of rate and occupancy, the two prinmary drivers are a blend of review quantity and average ratings. Also similar to REVPAR, the HT Score is a metric to aid in decision making but is not intended to be used as a sole factor when selecting vendors.

To learn more about the HT Score ranking methodology, visit our HT Score documentation and changelog

Maintaining independence and editorial freedom is essential to our mission of empowering hoteliers.

Core Hotel Tech Report content is never influenced by vendors and sponsored content is always clearly designated as such. Our team will only write sponsored content about products that we have either (1) demoed (2) gathered extensive user research on or (3) used ourselves.

To further protect the integrity of our editorial content, we keep a strict separation between our sales teams and authors to remove any pressure or influence on our analyses and research.

HTR crowd sources tens of thousands of verified reviews every year and aggregates hundreds of thousands of other data points ranging from expert recommendations to product integrations data which are instantly analyzed and made available to millions of hoteliers around the globe to discover, vet and research digital products for free on the platform to make technology decisions faster, easier and less risky-thus speeding up the pace of global innovation and adoption of technology.

Choosing the right software for your hotel depends on dozens of variables many of which can be quantified based on the characteristics of your property but many of which also come down to personal preference. Is your hotel a small property with limited budget? Or is your property a luxury resort with lots of outlets and high ADR? HTR is designed to offer dynamic filters to quickly be able to personalize the data set to your characteristics. We also break down hotels into key segments/personas based on common property characteristics that typically service as indicators that drive similar product decisions which are intended to help you save time and quickly identify the best match for your hotel or portfolio.

While HTR’s data set is constantly growing making its recommendations more representative and accurate over time, our programatic recommendations based on the HT Score, data and segment popularity are intended to serve as a tool for you to leverage in the buying journey but do not replace thorough due dilligence and research. No two hotels are alike and most purchasing decisions also include personal preferences which is why we highly recommend that buyers consider a minimum of 3-5 vendors during the research processthat you get live demos and price quotes from to be able to make an informed decision.