Optima HMS vs. roommaster HMS:
Which Is Right for You?

The Decision

Choosing the right hotel management software involves balancing features, ease of use, support, and cost. Both Optima HMS by Priority Software and roommaster HMS aim to streamline your hotel operations, but they serve different hotel profiles and business needs. Your decision should hinge on which platform aligns best with your hotel's size, complexity, and growth ambitions.

While Priority Software boasts a higher overall rating and recent reviews, roommaster offers more extensive features and broader regional presence. Which of these systems will serve your hotel best in terms of functionality and support?

Is Optima HMS or roommaster HMS Better for Hotels?

Both Optima and roommaster provide comprehensive solutions for hotel management, centralizing reservations, guest engagement, and revenue operations. However, Optima is tailored more toward global chains, resorts, and boutique hotels aiming for multi-site connectivity and automation, with a focus on open architecture and AI.

roommaster, on the other hand, excels in reservation management, front desk operations, and real-time reporting, making it a favorite among independent, boutique, and mid-sized hotels. It offers deep integration with OTAs and modules like housekeepers and guest CRM, but it faces criticism for stability and customization.

Given their core strengths, the choice depends on your hotel's scale and operational complexity. Do you prioritize global connectivity and automation, or does operational simplicity and reliability matter more?

Optima HMS vs roommaster HMS: Which Should Your Hotel Choose?

If your hotel needs a robust, cloud-based PMS with a focus on global distribution, multi-lingual support, and automation, Optima is the right pick. It’s ideal for properties looking to expand across markets, listing rooms on 20+ booking sites, and integrating AI-driven features.

For hotels that value reservation accuracy, ease of staff training, and real-time insights, roommaster outperforms with a higher review count (129 reviews, more recent 32) and a 4.32/5 overall rating. It suits independent and mid-sized hotels seeking reliable day-to-day operations and tight integration with OTAs.

If your hotel is growing internationally or heavily relies on online distribution, Optima offers a more comprehensive global solution. If operational ease, recent user feedback, and a proven track record matter more, roommaster should be your choice.

Is Optima HMS or roommaster HMS Easier to Use?

Priority Software scores a perfect 5/5 for ease of use, onboarding, and support, backed by recent reviews praising its intuitive interface. Users highlight quick staff training and high satisfaction with implementation.

roommaster, rated 4.41/5 for ease, also receives positive feedback on usability, but some reviews mention the system's complexity and occasional instability. Its interface is attractive, yet users note the setup process could be smoother, especially with customizations.

Edge: Optima HMS. Its higher ratings for ease of use and recent positive reviews make it more user-friendly for staff onboarding and daily operations.

Which Has Better Features: Optima HMS or roommaster HMS?

Optima offers 10 features unique to its platform, including multi-lingual support, direct billing, mobile check-in, automated assignments, and integrated CRS—features that enhance guest engagement and operational automation.

roommaster boasts 26 exclusive features such as pricing intelligence, channel management, revenue modules, guest CRM, and integrated payment systems, providing a broader suite for revenue optimization and guest communication.

Overall, roommaster has a larger feature set (26 vs 10). If your hotel requires advanced revenue management and extensive integrations, roommaster provides more options. For streamlined guest services and automation, Optima’s specialized features suffice.

Edge: roommaster HMS, with a wider array of advanced modules and revenue tools designed for mid-sized and independent hotels.

Which Has Better Customer Support: Optima HMS or roommaster HMS?

Priority Software maintains a perfect 5/5 customer support rating, with users emphasizing 24/7 help and quick problem resolution. Recent reviews highlight the professionalism and responsiveness of its support team.

roommaster, rated 4.34/5, also receives praise for its technical support, especially for troubleshooting and support responsiveness. However, some reviews mention occasional issues post-updates, indicating room for improvement.

Edge: Optima HMS. Its higher support ratings and recent reviews affirm a more reliable and attentive support experience.

Which Has More Integrations: Optima HMS or roommaster HMS?

roommaster has verified partnerships with 56 providers, including popular integrations like Sage, GuestCentric, and Volo, along with 18 shared partners with Optima.

Priority Software offers 40 verified partners, including major names like SHR Group, TrustYou, and SiteMinder. Its integrations cover essential distribution and analytics tools but fewer than roommaster.

If your hotel relies heavily on third-party integrations, especially with niche or regional providers, roommaster’s broader partner network offers an advantage. For core distribution and analytics, Optima's integrations are sufficient.

Edge: roommaster HMS, with more verified partners and a broader range of integrations suited for diverse operational needs.

Which Do Hoteliers Rate Higher: Optima HMS or roommaster HMS?

roommaster’s overall rating of 4.32/5 is derived from 129 reviews, with 32 reviews in the last 6 months, indicating recent, consistent user satisfaction. Users in independent and boutique segments frequently praise its ease of reservation management and real-time reporting.

Priority Software, with only 2 reviews, has a perfect 5/5 rating, but the small sample size diminishes confidence. The lack of recent reviews suggests limited recent user feedback for Optima.

Given the volume and recency of reviews, roommaster’s ratings are more representative of current user satisfaction.

Edge: roommaster HMS, with more recent reviews and a higher overall rating, indicating stronger user approval in the current market.

How Much Do Optima HMS and roommaster HMS Cost?

Optima HMS does not list specific pricing publicly, indicating customized quotes based on hotel size and needs. It’s positioned as a premium solution, likely reflecting its extensive features and global focus.

roommaster charges a base fee of $500 per month, with no additional implementation or setup fees. Its pricing model is straightforward, making it easier for hotels to budget.

If predictable costs and transparency matter, roommaster’s clear pricing offers an advantage. For tailored packages aligned with larger enterprise needs, Optima’s bespoke pricing might be necessary.

What Type of Hotel Should Use Optima HMS?

• Hotels that operate across multiple regions and need multi-lingual, multi-currency support.
• Chains seeking a unified system that integrates with global booking platforms.
• Resorts and boutique hotels aiming for automation and AI-driven guest engagement.
• Properties looking for extensive online distribution, listing on 20+ global sites.
• Hotels that want a flexible, open architecture to adapt to future technology upgrades.

Not ideal if your hotel is small, with straightforward operations or limited internet stability, as the system’s complexity can be overwhelming.

What Type of Hotel Should Use roommaster HMS?

• Independent hotels and small chains seeking an easy-to-train PMS with strong reservation management.
• Hotels prioritizing real-time reports, revenue management, and channel integration.
• Properties that need a cost-effective, reliable system with a broad feature set.
• Hotels in regions where roommaster’s extensive integrations and support are well-established.
• Hotels that value responsive support and ongoing updates, especially mid-sized properties.

Not ideal if your hotel requires a highly customized, multi-lingual platform or global distribution focus, as Optima is better suited for those needs.

roommaster vs Optima: The Bottom Line for Hotels

The core difference lies in their target hotel profiles and feature sets. Optima aims at larger, globally distributed hotels with automation and multi-site management, while roommaster is optimized for independent, boutique, and mid-sized hotels prioritizing reservation simplicity and real-time reporting.

Choose Optima if you need automation, extensive integrations, and a platform designed for global scalability. Opt for roommaster if reliability, ease of use, and a broad range of operational modules are your main priorities.

If your hotel is part of a larger chain or expanding internationally, Optima offers the most comprehensive solution. For independent hotels or those looking for proven performance with recent high ratings, roommaster is the clearer choice.

In conclusion, the decision should hinge on your hotel’s size, operational complexity, and growth plans. The more recent reviews and overall higher rating of roommaster suggest it is currently the more trusted and user-approved system, especially for mid-sized and independent properties.