RMS vs. roommaster HMS:
Which Is Right for You?

The Decision

When choosing between RMS by RMS and roommaster HMS by roommaster, you’re selecting two platforms designed to streamline hotel operations and improve guest experiences. RMS’s focus is on automation, integration, and real-time insights, while roommaster emphasizes centralized management, customization, and ease of staff workflows. Both promise efficiency, but they diverge significantly in scale, user experience, and feature depth.

RMS’s larger user base, higher review count, and recent reviews give it a slight edge in confidence. However, the decision ultimately hinges on your hotel’s specific needs—are you after a broader, more integrated system or a highly customizable, straightforward PMS?

Is RMS or roommaster Better for Hotels?

Both RMS and roommaster aim to simplify hotel management, handling reservations, billing, and guest communication. RMS’s extensive features include integrated CRS, guest CRM, automated night audits, and multi-lingual capabilities. roommaster, on the other hand, consolidates reservations, front desk, housekeeping, and financial management into a single platform with over 270 reports and drag-and-drop workflows.

Where RMS excels is in automation and integration, connecting with more partners and offering features like online check-in, mobile apps, and centralized messaging. roommaster’s strength lies in its simplicity, ease of use, and deep reporting, but some users report instability and limited customization. Do you need a broad, scalable platform or a straightforward solution?

RMS vs roommaster: Which Should Your Hotel Choose?

If your hotel requires a flexible, scalable solution with extensive integrations and automation, RMS is the better choice. It supports diverse property types, offers over 112 verified partners, and has a wider global reach—making it ideal for mid-sized to large hotels looking for advanced features and real-time insights.

If your hotel prioritizes ease of use, staff training, and cost-effectiveness, roommaster is the way to go. It has more recent reviews, better ratings in customer support, and a strong focus on reservation accuracy and operational simplicity—suitable for small to medium properties seeking reliable core functions.

Is RMS or roommaster Easier to Use?

RMS enjoys a high ease of use rating at 4.3/5, with some users appreciating its extensive onboarding support and customization options. However, certain reviews mention quirks in refunding guests and rate entry, indicating some learning curve. RMS’s interface can be complex due to its feature richness, but staff tend to adapt quickly once trained.

roommaster scores slightly higher at 4.41/5, with many users praising its intuitive drag-and-drop reservation management and straightforward workflows. Customers highlight the platform’s attractive design and ease of training new staff, reducing operational friction.

Edge: roommaster.

Which Has Better Features: RMS or roommaster?

RMS offers 17 features unique to its platform, including EPoS, integrated CRS, guest profiles, automated night audits, and mobile check-in. Its extensive feature set supports larger hotels and chains with advanced automation, multilingual needs, and direct billing.

roommaster presents 12 exclusive features such as rate shopping, spa modules, gift vouchers, native email marketing, and guest SMS communication. Its inbuilt 270+ reports provide deep insights, and its focus on reservation management and financial visibility is notable.

Edge: RMS.

Which Has Better Customer Support: RMS or roommaster?

RMS has a higher customer support rating at 4.52/5, with recent reviews praising its responsiveness and effective assistance. Users mention that RMS support can resolve complex issues quickly, making it suitable for hotels needing reliable onboarding and ongoing help.

roommaster scores 4.34/5, with many reviewers appreciating its support team’s responsiveness and helpfulness. Some users mention that support is effective but suggest more frequent user conferences to foster community learning.

Edge: RMS.

Which Has More Integrations: RMS or roommaster?

RMS claims 112 verified partners, nearly double roommaster’s 56. Shared integrations include major channels like Sage, SiteMinder, and TrustYou. RMS’s broader integration ecosystem helps streamline multi-channel distribution and guest feedback.

roommaster offers a solid set of 56 partners, focusing on OTAs, reporting, and payment integrations. Its compatibility with third-party systems like Volo, GuestCentric, and Inntopia aids operations but remains narrower than RMS’s extensive partner network.

Edge: RMS.

Which Do Hoteliers Rate Higher: RMS or roommaster?

RMS’s overall rating is 4.56/5 based on 224 reviews, with recent reviews emphasizing its scalability and automation. Hotels in the motel, boutique, and extended-stay segments particularly rate RMS highly for its flexibility and support.

roommaster has a slightly lower overall rating at 4.32/5, with 129 reviews, many praising its reservation management and ease of training staff. However, some reviews cite stability issues and wish for more customization.

Edge: RMS.

How Much Do RMS and roommaster Cost?

RMS charges a flat $700 monthly fee, with no implementation or trial options. Its pricing reflects its feature-rich, large-scale capabilities suitable for bigger properties or chains.

roommaster’s base price is $500 per month, also without trial or implementation fees. Its lower cost makes it accessible for smaller hotels or those seeking core management features without extensive automation.

What Type of Hotel Should Use RMS?

• Hotels that manage multiple properties and need scalable, integrated systems.
• Properties seeking automation like online check-in, automated audits, and guest messaging.
• Hotels with diverse guest profiles requiring multi-lingual support.
• Organizations wanting a system that connects with numerous third-party partners.
• Hotels that prioritize real-time insights and centralized messaging.

Not ideal if you seek a simple, out-of-the-box solution or have limited staff tech expertise.

What Type of Hotel Should Use roommaster?

• Small to medium hotels prioritizing ease of use and staff training.
• Properties focused on reservation accuracy and operational simplicity.
• Hotels that need deep reporting but don’t require extensive automation.
• Businesses seeking a cost-effective, reliable PMS with solid support.
• Hotels that value fast onboarding and minimal operational disruptions.

Not ideal if you need extensive integrations or advanced automation features.

roommaster vs RMS: The Bottom Line for Hotels

RMS stands out with its extensive feature set, higher review volume, and broader integration network, making it well-suited for larger or multi-property hotels. Its real-time insights, automation, and customer support are strong points, but it comes at a higher cost and complexity.

roommaster excels in simplicity, staff training, and affordability. It’s ideal for smaller properties that want an easy-to-use platform with reliable core functions, though it faces limitations in stability and customization.

If your hotel needs a broad, scalable system with rich automation, RMS is the clear choice. For straightforward operations with a focus on staff training and operational consistency, roommaster is the more appropriate option.

This comprehensive comparison should help you confidently decide which platform aligns best with your hotel's needs and growth plans.