Optima PMS vs. Stayntouch:
Which Is Right for You?

The Decision

Choosing between Priority Software’s Optima PMS and Stayntouch requires understanding how each system addresses your hotel’s operational needs. Both platforms aim to streamline management and enhance guest experiences, but they do so through different strengths. The key difference lies in their market focus, feature set, and user feedback, which should guide your decision.

Optima PMS offers a broad, all-in-one solution suited for complex properties and global chains, while Stayntouch emphasizes ease of use, mobile functionality, and extensive third-party integrations. Which aligns better with your hotel’s size, segment, and strategic goals?

Is Optima PMS or Stayntouch Better for Hotels?

Optima PMS by Priority Software is a comprehensive, multi-faceted system that centralizes reservations, revenue management, guest engagement, and integrations. Its robust suite of features caters to hotels with complex needs, such as resorts or properties with diverse accommodation types.

Stayntouch, on the other hand, provides a cloud-based, user-friendly platform designed to improve operational efficiency and guest satisfaction. It excels in mobility, quick onboarding, and seamless integrations, particularly for hotels prioritizing guest experience and staff productivity.

Given their focus areas, your choice depends heavily on whether your hotel values depth and complexity or simplicity and mobility. Do you need a broad, feature-rich platform or a nimble, intuitive system?

Stayntouch vs Optima PMS: Which Should Your Hotel Choose?

If your hotel is a resort, boutique, or a multi-property enterprise seeking an intuitive system that reduces training time and enhances guest interactions, Stayntouch is the better fit. Its high user ratings, recent reviews, and extensive integrations (188 verified partners) make it a reliable choice for modern, mobile-first hospitality operations.

If your hotel demands a highly customizable, feature-diverse platform capable of handling complex operations like large group events, diverse accommodation types, and global distribution, Optima PMS is preferable. Its deep feature set (7 exclusive features) and comprehensive global connectivity suit large resorts, chains, and properties with intricate management needs.

In summary, for user experience, recent positive reviews, and industry recognition, Stayntouch leads. But for extensive features tailored to complex operations, Optima is better suited.

Is Optima PMS or Stayntouch Easier to Use?

Stayntouch scores an impressive 4.7 out of 5 for ease of use, bolstered by its intuitive interface, quick onboarding, and staff-friendly design. Reviewers mention how fast new staff learn the system and appreciate the mobile capabilities, with some noting the platform’s visual clarity and straightforward navigation.

Priority Software’s Optima, while rated 4 out of 5 for ease of use, is recognized for its functional depth rather than simplicity. Its onboarding is rated highly (5/5), but some users note that its extensive features can require a steeper learning curve, especially for smaller hotels without dedicated IT support.

Edge: Stayntouch.

Which Has Better Features: Optima PMS or Stayntouch?

Optima PMS boasts 46 shared features with Stayntouch, plus 7 exclusive features such as Spa & Wellness modules, EPoS, and advanced guest CRM. It supports extensive automation, third-party integrations, gift vouchers, and voice-to-text notes, ideal for hotels needing richer operational tools.

Stayntouch offers 46 shared features and 3 unique capabilities, including a dedicated guest app, centralized messaging, and guest messaging. Its features focus on contactless check-in, mobile access, and multi-property management, with a clear edge in guest engagement and mobility.

Overall, Optima’s broader feature set and specialized modules give it an edge for complex operations, but Stayntouch’s mobile-focused features excel in guest experience.

Edge: Optima PMS.

Which Has Better Customer Support: Optima PMS or Stayntouch?

Stayntouch’s customer support scores slightly higher at 4.68 out of 5, with reviews praising their quick, friendly, and thorough support. Guests highlight how their support team helps resolve issues swiftly, with positive feedback on onboarding and ongoing assistance.

Priority Software’s support, rated at 4/5, is valued but less frequently praised in recent reviews. The single review sample indicates satisfaction, but the lack of recent feedback diminishes confidence in its current support quality.

Edge: Stayntouch.

Which Has More Integrations: Optima PMS or Stayntouch?

Stayntouch leads with 188 verified integrations, including popular systems like RoomPriceGenie, STAAH, and TrustYou. Its extensive API and open architecture facilitate seamless connections with third-party tools, offering flexibility for growth and customization.

Priority Software offers 40 verified partners, including major players like STR, Oracle Hospitality, and Signify. While its integrations are substantial, they are fewer and less diverse than Stayntouch’s, limiting flexibility.

Edge: Stayntouch.

Which Do Hoteliers Rate Higher: Optima PMS or Stayntouch?

Stayntouch reviews are more recent and plentiful—317 reviews, with a 4.56/5 overall score and a 94% likelihood to recommend—making its ratings more reliable. Hotel segments like boutique and independent hotels rate it highly, with scores above 4.9/5.

Optima PMS, with only 1 review (a 0/5 rating), offers no current positive validation. Its limited review base makes it difficult to gauge satisfaction, but recent data and higher ratings favor Stayntouch.

Edge: Stayntouch.

How Much Do Optima PMS and Stayntouch Cost?

Stayntouch’s base price is $800 per month, with no free tier or trial, which can be a consideration for budget-conscious hotels. Pricing details for Optima PMS are unavailable, but as an enterprise system, it likely involves customized quotes and potentially higher costs.

Since Optima’s pricing is not publicly available, your best approach is to request a quote if considering it. However, given Stayntouch’s transparent pricing, its cost-effectiveness is easier to evaluate.

What Type of Hotel Should Use Optima PMS?

• Hotels that operate large, complex properties with diverse accommodation types.
• Resorts hosting large group events and requiring detailed operational control.
• Global chains needing extensive GDS and OTA connectivity.
• Teams that benefit from advanced automation, revenue management, and third-party integrations.
• Not ideal if your hotel is a small boutique or budget property with straightforward needs.

Optima’s broad feature set suits properties with complex management needs and international guest requirements, especially if customization and integrations are priorities.

What Type of Hotel Should Use Stayntouch?

• Hotels prioritizing guest experience, mobility, and easy staff onboarding.
• Boutique and independent hotels aiming for quick setup and minimal training.
• Multi-property chains requiring robust, mobile-friendly management.
• Hotels seeking extensive integrations and contactless solutions.
• Not ideal if your hotel demands extensive customization or has complex operational workflows that require deep system tailoring.

Stayntouch is ideal for properties focusing on guest satisfaction, mobile service, and seamless integration, especially in competitive markets.

Optima PMS vs Stayntouch: The Bottom Line for Hotels

Optima PMS offers a comprehensive, feature-rich solution with deep customization suited for large or complex properties. Its extensive integrations and automation support sophisticated operations but come with a potentially longer learning curve.

Stayntouch excels in ease of use, rapid onboarding, and mobile functionality, making it the preferred choice for hotels that prioritize guest experience, staff efficiency, and quick deployment. Its 94% recommendation rate and recent reviews reinforce its market leadership.

If your hotel needs a flexible, scalable platform with extensive third-party support, choose Stayntouch. For highly complex operations requiring detailed automation and global connectivity, Optima PMS is the better option.

In conclusion, for most hotels evaluating today, Stayntouch’s higher recent review count, superior ratings, and ease of use make it the stronger choice. Optima PMS is more suited for large, complex operations where deep customization and extensive feature sets are essential.