The 5 Best Time and Attendance Systems of 2022

By Hotel Tech Report

Last updated September 09, 2022

5 min read


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Do you spend hours doing payroll every week? Is reviewing employee time sheets a big time-sink for you? Managing your staff’s time, attendance, and payroll doesn’t need to be a headache; in fact, with a modern time and attendance software, you can make these administrative tasks a breeze. With less time required for admin work, you can focus on more strategic and impactful projects - or simply get out of the office and mingle with guests more often. But the benefits of a great time and attendance system aren’t limited to time savings; your employees will be more satisfied and can rely on accurate, on-time paychecks at the end of every pay cycle. In this article, we’ll explain what a time and attendance system is, what benefits such a system offers, and which 5 systems are the best picks for hotels in 2022 so you can make an informed business decision when it’s time to choose a system for your hotel.

What is a Time and Attendance System?

Let’s take a step back, what is a time and attendance system? In simple terms, a time and attendance system allows your employees to clock in and out and lets managers track their employees’ hours. This system can track start times, break times, and end times, and some systems even allow you to track productivity or time spent on specific tasks.

Time and attendance systems can be on-premise or remote. The traditional time and attendance system is an on-site time clock where employees manually punch in and out. This type of system is the modern version of the paper timecard where employees would write the start and end times of their shifts. Today, the punch clocks are electronic and connected to a system that aggregates all the timestamps to calculate an accurate number of hours worked for each employee.

But on-premise systems only work when all employees are working at the physical hotel. In today’s post-pandemic world, some hotel employees work remotely, but they still need to track hours. A remote time and attendance system lets employees clock in and out from anywhere, often through a mobile app. The system then compiles each employee’s timesheet for accurate payroll.

Key benefits of a time and attendance system

What can a high-tech time and attendance system offer you that a traditional paper punch card can’t? Hoteliers who implement modern systems can realize several powerful benefits:

  • Less time spent on payroll: One of the most compelling advantages for managers is that time and attendance systems can do the heavy lifting for payroll. The system automatically aggregates each employee’s punch-in and punch-out times into clean timesheets, so you can put the calculator away and skip the Excel file. Perhaps handling payroll for a small staff isn’t too demanding, but if you manage a large or growing team, you’ll appreciate more time to spend on higher-impact tasks.

  • More accurate payroll: Besides calculating hours worked for each employee, a time and attendance system can also handle any relevant taxes and benefits to ensure each paycheck is accurate. Not only will employees get paid the right amount, but you can also be confident that you’re in compliance with tax regulations and avoid potential lawsuits or fines for miscalculations.

  • Happier employees: Accurate, on-time paychecks aren’t the only reason why employees will have higher satisfaction after implementing a time and attendance system. They’ll also appreciate a convenient, modern way to clock in and out. Plus, a time and attendance system can ensure all employees are treated equally. If someone takes a longer lunch break or shows up late, the system will reflect that, and managers can act accordingly.

The Top 5 Time and Attendance Systems for Hotels

Now that you know the benefits of time and attendance systems, you’re probably wondering which systems are best for hoteliers. Let’s dive into the features, specs, and reviews of the top 5 time and attendance systems for hotels. Our review of the top 5 will help you choose a system that aligns with your unique needs and goals.

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THE PITCH
RATINGS BEST FOR
10 HT Score
Hotel Tech Score is a composite ranking comprising of key signals such as: user satisfaction, review quantity, review recency, and vendor submitted information to help buyers better understand their products.
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Previously known as TSheets, Quickbooks Time is the time and attendance module of Intuit’s Quickbooks platform. Quickbooks Time is packed with features: remote time tracking, a mobile app, scheduling functionality, project management, and even a robust analytics dashboard. Quickbooks Time integrates with Quickbooks, naturally, but it also offers integrations with other accounting and payroll software like ADP, Square Payroll, Xero, and Salesforce. Because of features like a mobile app, mileage tracking, and geofencing, Quickbooks Time is ideal for hotels that have remote employees, like sales managers who are on the road often. User feedback for Quickbooks Time is overwhelmingly positive, and many users mention the mobile app, analytics features, and ease of use. A few reviews mention that Intuit’s support team sometimes falls short. Quickbooks Time starts at $20 per month for the basic admin subscription, and users cost $8 to $10 per month. The system offers a 30-day free trial so you can determine if it’s a good fit for your business.
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Tsheets.com Scheduling & Labor Management
THE PITCH
RATINGS
10 HT Score
Previously known as TSheets, Quickbooks Time is the time and attendance module of Intuit’s Quickbooks platform. Quickbooks Time is packed with features: remote time tracking, a mobile app, scheduling functionality, project management, and even a robust analytics dashboard. Quickbooks Time integrates with Quickbooks, naturally, but it also offers integrations with other accounting and payroll software like ADP, Square Payroll, Xero, and Salesforce. Because of features like a mobile app, mileage tracking, and geofencing, Quickbooks Time is ideal for hotels that have remote employees, like sales managers who are on the road often. User feedback for Quickbooks Time is overwhelmingly positive, and many users mention the mobile app, analytics features, and ease of use. A few reviews mention that Intuit’s support team sometimes falls short. Quickbooks Time starts at $20 per month for the basic admin subscription, and users cost $8 to $10 per month. The system offers a 30-day free trial so you can determine if it’s a good fit for your business.
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THE PITCH
RATINGS BEST FOR
100 HT Score
Hotel Tech Score is a composite ranking comprising of key signals such as: user satisfaction, review quantity, review recency, and vendor submitted information to help buyers better understand their products.
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Kronos offers a suite of workforce management systems built to increase employee engagement and productivity. Kronos’ time and attendance module automates timekeeping and data collection, and it works with both on-site time clocks and mobile devices. Kronos’ Workforce Dimensions Timekeeping product manages timecards and payroll for both hourly and salaried employees, plus it helps you avoid missed punches, overtime, and payroll errors. The system has serious analytical muscle which can provide recommendations for which vacation requests to approve and shed light on attendance and productivity trends. Kronos generally receives positive user reviews, but some users mention that the system is not very intuitive and requires training to learn how to use it. At the same time, the system offers many options for customization, so you can tailor it to your specific needs. Kronos is an enterprise system, so it’s best suited for hotel chains or very large properties. Pricing plans start at $6 per user per month.
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Kronos Time & Attendance Payroll Software
THE PITCH
RATINGS
100 HT Score
Kronos offers a suite of workforce management systems built to increase employee engagement and productivity. Kronos’ time and attendance module automates timekeeping and data collection, and it works with both on-site time clocks and mobile devices. Kronos’ Workforce Dimensions Timekeeping product manages timecards and payroll for both hourly and salaried employees, plus it helps you avoid missed punches, overtime, and payroll errors. The system has serious analytical muscle which can provide recommendations for which vacation requests to approve and shed light on attendance and productivity trends. Kronos generally receives positive user reviews, but some users mention that the system is not very intuitive and requires training to learn how to use it. At the same time, the system offers many options for customization, so you can tailor it to your specific needs. Kronos is an enterprise system, so it’s best suited for hotel chains or very large properties. Pricing plans start at $6 per user per month.
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75 HT Score
Hotel Tech Score is a composite ranking comprising of key signals such as: user satisfaction, review quantity, review recency, and vendor submitted information to help buyers better understand their products.
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Although Paychex is most well known for its payroll system, Paychex Flex Time is a solid time and attendance system on its own. Paychex Flex Time is great for on-site or remote workers, since the system connects with a mobile app, on-premise time clocks, and even a kiosk app with facial recognition. Employees can log breaks, meals, tips, and reimbursements, and managers can handle reimbursements, overtime, and scheduling. The system simplifies the payroll process with various automations and helps you reduce errors and control costs. Paychex Flex Time also offers geolocation verification so you can accurately track productivity when employees are on-site or working on a project off property. User reviews for Paychex Flex Time are generally positive, and users like Paychex’s full suite of payroll features. Users also rate Paychex’s customer support highly. Some users report that the system is glitchy or not customizable enough to suit their needs. Paychex offers both Essentials and Pro packages so you only pay for the features you need. Pricing is available upon request.
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Paychex Payroll Software
THE PITCH
RATINGS
75 HT Score
Although Paychex is most well known for its payroll system, Paychex Flex Time is a solid time and attendance system on its own. Paychex Flex Time is great for on-site or remote workers, since the system connects with a mobile app, on-premise time clocks, and even a kiosk app with facial recognition. Employees can log breaks, meals, tips, and reimbursements, and managers can handle reimbursements, overtime, and scheduling. The system simplifies the payroll process with various automations and helps you reduce errors and control costs. Paychex Flex Time also offers geolocation verification so you can accurately track productivity when employees are on-site or working on a project off property. User reviews for Paychex Flex Time are generally positive, and users like Paychex’s full suite of payroll features. Users also rate Paychex’s customer support highly. Some users report that the system is glitchy or not customizable enough to suit their needs. Paychex offers both Essentials and Pro packages so you only pay for the features you need. Pricing is available upon request.
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THE PITCH
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13 HT Score
Hotel Tech Score is a composite ranking comprising of key signals such as: user satisfaction, review quantity, review recency, and vendor submitted information to help buyers better understand their products.
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Like Paychex, ADP built its reputation as a payroll company, though it has a standalone time and attendance system too. ADP’s Timekeeping solution integrates with ADP’s payroll software and their other solutions, but that’s not a requirement to use it. The time and attendance system supports clocking in and out via a physical time clock, a computer, or a mobile app, and it handles scheduling, time off requests, and overtime. The system gives managers real-time insight into attendance, hours worked, and approvals, and managers can leverage automation to craft the most efficient schedules, which can help to reduce costs. ADP gets good user reviews across a variety of industries. In comparison to other time and attendance systems, some users say ADP’s interface is less modern, and some users have trouble getting adequate support. ADP’s pricing is available upon request, and the company does not offer free trials.
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ADP (Time & Attendance) Scheduling & Labor Management
THE PITCH
RATINGS
13 HT Score
Like Paychex, ADP built its reputation as a payroll company, though it has a standalone time and attendance system too. ADP’s Timekeeping solution integrates with ADP’s payroll software and their other solutions, but that’s not a requirement to use it. The time and attendance system supports clocking in and out via a physical time clock, a computer, or a mobile app, and it handles scheduling, time off requests, and overtime. The system gives managers real-time insight into attendance, hours worked, and approvals, and managers can leverage automation to craft the most efficient schedules, which can help to reduce costs. ADP gets good user reviews across a variety of industries. In comparison to other time and attendance systems, some users say ADP’s interface is less modern, and some users have trouble getting adequate support. ADP’s pricing is available upon request, and the company does not offer free trials.
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THE PITCH
RATINGS BEST FOR
58 HT Score
Hotel Tech Score is a composite ranking comprising of key signals such as: user satisfaction, review quantity, review recency, and vendor submitted information to help buyers better understand their products.
Learn More
Sometimes a simpler platform is better, and if you don’t need all the bells and whistles that an enterprise system provides, then OnTheClock might be the best choice for your business. OnTheClock offers time clock functionality via a mobile app, web browser, or kiosk, and it has flexibility to support both on-site and remote employees. The system has GPS tracking and geofencing, so you know what work is being done in which location, and it integrates with payroll systems like ADP, QuickBooks, and Paychex. OnTheClock is known for its user-friendly interface, which only takes a couple of minutes to set up. Users rate OnTheClock highly; the system gets rave reviews for its ease of use, customer support, and value. Small businesses especially like OnTheClock because it’s affordable and doesn’t require extensive training to get up and running. OnTheClock offers a 30-day free trial. After the trial period, the monthly cost is on a sliding scale based on the number of employees, with each additional employee costing about $3 per month. Now that you understand the benefits of using a time and attendance system, there’s no better time to make the switch to a system that unlocks more efficient payroll processes and higher employee satisfaction.
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OnTheClock Payroll Software
THE PITCH
RATINGS
58 HT Score
Sometimes a simpler platform is better, and if you don’t need all the bells and whistles that an enterprise system provides, then OnTheClock might be the best choice for your business. OnTheClock offers time clock functionality via a mobile app, web browser, or kiosk, and it has flexibility to support both on-site and remote employees. The system has GPS tracking and geofencing, so you know what work is being done in which location, and it integrates with payroll systems like ADP, QuickBooks, and Paychex. OnTheClock is known for its user-friendly interface, which only takes a couple of minutes to set up. Users rate OnTheClock highly; the system gets rave reviews for its ease of use, customer support, and value. Small businesses especially like OnTheClock because it’s affordable and doesn’t require extensive training to get up and running. OnTheClock offers a 30-day free trial. After the trial period, the monthly cost is on a sliding scale based on the number of employees, with each additional employee costing about $3 per month. Now that you understand the benefits of using a time and attendance system, there’s no better time to make the switch to a system that unlocks more efficient payroll processes and higher employee satisfaction.
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