It’s payroll day at a busy resort.  The finance team is buried in spreadsheets, cross-checking clock-in data from multiple departments.  The spa manager accidentally submitted the wrong timecard file.  The food and beverage team flagged three overtime entries that don’t look right.  Housekeeping forgot to submit their hours altogether. 

Now payroll is delayed.  Department managers are scrambling.  And the labor reports from last week?  Incomplete. 

This is what happens when your time and attendance system doesn’t integrate with your financial management platform.  And in a business where labor is one of the biggest costs, poor integration is more than an operational headache – it’s a financial liability. 

Why Time and Attendance Integration Matters

Every hour worked – and how it’s tracked, allocated, and reported – affects the bottom line of resorts, boutique hotels, and multi-property entities.  When your time and attendance data is siloed from your finance management system, it creates a ripple effect:

• Payroll prep becomes a manual slog.  Finance teams waste hours rekeying time entries and formatting data from spreadsheets.  This manual work introduces the risk of errors and eats into valuable time that could be spent on analysis and strategy.

• Errors multiply.  With data being touched and transferred multiple times, even small discrepancies – like a misplaced decimal or incorrect department code – can cause big problems.  These mistakes often go undetected until it’s too late, leading to frustrated employees, reissued checks, and delayed closing. 

• Department-level labor reporting is delayed or inaccurate.  When time data doesn’t flow directly into your reporting system, your labor metrics lag actual performance.  This delay makes it hard for department managers to make timely staffing decisions or adjust to real-time demand. 

• USALI compliance is harder to maintain.  Without integration, mapping labor costs to standardized USALI categories becomes a manual and error-prone process.  That compromises your ability to report consistently across properties and meet industry expectations. 

• Wage and hour compliance risk goes up.  Inconsistent time tracking and payroll errors can lead to non-compliance with labor laws.  This opens the door to audits, penalties, or even legal disputes with employees.

A Better Way: Seamless Integration in Action

Now imagine a different scenario. 

It’s payroll day.  Every outlet’s time data has already been captured, validated, and fed directly into your financial system.  Hours worked, overtime, and pay rates are correctly assigned to the right departments – no rekeying required.  Your financial team clicks a few buttons and runs a clean payroll preview. 

Labor costs are already rolling into your general ledger, so your month-end reporting is faster – and accurate.  You can even drill down into labor by property, department, or shift to spot trends before they become issues. 

That’s the power of seamless time and attendance integration with your financial management system.  And it’s exactly what tools like Data Plus delivers.

How It Works with Hotel Financial Managment Software

Hotel Financial Management Software directly integrates with the time and attendance systems used in hospitality – pulling in hours, rates, and coding data in real time or batch mode.  Whether you’re managing a major resort, a single boutique hotel, or a multi-property operation, our integration:

• Syncs labor data to payroll and financial reporting.  Time and pay data are automatically transferred from your timekeeping system to your financial platform, eliminating manual entry.  This ensures that payroll and reporting always reflect current, accurate numbers.

• Maintains USALI compliance.  Labor data is mapped to the correct USALI categories, supporting standardized and transparent reporting.  This makes audits smoother and financial comparisons across properties more meaningful.

• Supports detailed, outlet-level analysis.  You can break down labor costs by department, outlet, or even shift to see where resources are being over- or underutilized.  This insight helps department managers and finance leaders make data-driven staffing and budgeting decisions.

• Scales with your team and your tech stack.  Whether you use a single time and attendance system or several, across one property or many, our integration adapts to your needs.  You’ll never outgrow the functionality – it grows with you. 

• What You Gain with Seamless Integration

• When time and attendance systems are properly integrated with finance systems, hospitality operators gain:

• Faster payroll prep and close cycles.  Automation means payroll and financial closes don’t get stuck waiting on late or incorrect data.  Finance teams can move faster and with greater confidence that their numbers are right.

• Fewer errors and less manual work.  Eliminating duplicate data entry significantly reduces the chance for errors that require costly corrections.  Your team can shift their focus from fixing mistakes to delivering insights.

• Accurate labor cost allocation across properties and departments.  Costs are assigned correctly the first time, aligning labor spend with actual performance.  This gives department heads the accurate feedback they need to manage staffing effectively.

• Real-time visibility into your largest expense.  When labor data flows automatically, you can monitor labor trends as they happen – not weeks after the fact.  This empowers proactive decision-making and better forecasting.

• Confidence in compliance and audit readiness.  With time and pay data properly tracked and mapped, you're ready for internal reviews, external audits, and regulatory inspections.  It’s easier to demonstrate accuracy and adherence to labor laws and reporting standards.

Don’t Let Disconnected Systems Drain Your Resources

The hospitality industry runs on people.  And the systems you use to track their time should work for you – not against you.  If you're still relying on manual exports, spreadsheets, or after-the-fact adjustments, it's time to fix the disconnect.