The project dashboard is a free tool that is only available to verified hoteliers to make adopting new technology easier by streamlining their research and simplifying their communication workflow.
TLDR
We analyzed 579 verified hotelier reviews, compared feature sets, pricing, and real-world case studies to break down where each platform delivers. The right choice depends on your property type and priorities:
HOTELTIME shines in workflow efficiency and ease of use — especially for casino properties (5.0/5), with exclusive features like Transactional Emails (booking, folios, etc) and Tablet/Kiosk Check-in.
NewBook stands out with exclusive features like On premise and Guest Communication (SMS Messaging).
Side-by-side ratings based on 579 verified hotelier reviews on HTR.
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| Value for Money |
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| Starting Price | From $600/mo | From $1,000/mo |
| Verified Reviews | 563 | 16 |
After analyzing 579 verified reviews, HOTELTIME users most value its workflow efficiency and ease of use, support and responsiveness, reservations and availability management, while NewBook users highlight . Click any theme to see what reviewers say.
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Workflow efficiency and ease of use
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Support and responsiveness
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Reservations and availability management
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Reporting and analytics
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Billing, invoicing, and accounting
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Guest profiles and guest data management
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Rate management and pricing controls
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How each product ranks among Property Management Systems vendors for different property sizes, types, and regions — based on verified reviews from hoteliers in each segment.
By Hotel Size
| Segment |
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| Small (10-24 rooms) ▾ | #5 224 reviews | #43 8 reviews |
| Mid-Size (25-74 rooms) ▾ | #3 238 reviews | #42 7 reviews |
| Large (75-199 rooms) ▾ | #3 51 reviews | #50 1 reviews |
| X-Large (200+ rooms) ▾ | #8 7 reviews | — |
By Property Type
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| Boutique ▾ | #4 248 reviews | #47 7 reviews |
| Luxury ▾ | #3 246 reviews | #55 2 reviews |
| Branded / Chain ▾ | #4 145 reviews | #45 4 reviews |
| Extended Stay ▾ | #4 49 reviews | #42 2 reviews |
By Region
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| North America | #52 4 reviews | #38 2 reviews |
| Europe ▾ | #2 384 reviews | — |
| Asia Pacific ▾ | #5 117 reviews | — |
| Middle East ▾ | #1 21 reviews | — |
Choosing the right property management system (PMS) can dramatically impact your hotel's operations, revenue, and guest satisfaction. HotelTime PMS by HOTELTIME and NewBook are two leading options, each boasting unique strengths. While HotelTime has a larger global presence, more reviews, and a broader feature set, NewBook offers a simple, intuitive platform with excellent support. Which product aligns best with your hotel’s size, location, and operational needs?
Both systems aim to streamline workflows—from reservations to billing—yet they diverge in complexity, pricing, and integrations. Your decision hinges on whether you prioritize comprehensive features and extensive integrations or ease of use and support. Ready to dive into the details?
HotelTime PMS and NewBook both cater to property managers seeking operational efficiency, yet they differ sharply in their approach. HotelTime offers a full suite of features—including EPoS, ID scanning, task management, and automation—that serve large, multi-department hotels like resorts and branded properties. Conversely, NewBook emphasizes simplicity and ease, with tools designed for smaller hotels, motels, and vacation rentals that want straightforward management.
HotelTime’s extensive feature set—totaling 28 shared features plus 23 unique ones—reflects its focus on complex, multi-service operations. Its system supports real-time status updates, online check-in, and employee messaging, ideal for properties managing multiple outlets or large teams. Meanwhile, NewBook’s streamlined interface and focus on core PMS functions make daily management quicker for smaller teams. Do you need a feature-rich platform to handle multiple departments, or a user-friendly system for basic management?
If your hotel is a large resort, a branded hotel, or has multiple outlets, HotelTime PMS is the better choice. Its in-depth features like integrated EPoS, ID scanning, automated reminders, and task management are designed to support complex operations and high guest volumes. Additionally, its wide range of integrations (58 verified partners) enables seamless connection with third-party systems, critical for large-scale properties.
On the other hand, if you operate a boutique hotel, a small resort, or a vacation rental, NewBook offers a more accessible, affordable solution. Its intuitive platform with fewer features (only 16 verified integrations, including popular booking channels like Tripadvisor) makes onboarding and daily management easier. Plus, with a higher support rating (5/5 vs 4.73/5) and more recent reviews, NewBook provides a more responsive service for smaller teams. Which operational scale best matches your property?
Ease of use is critical when implementing new software. HotelTime PMS boasts a 4.66/5 rating for ease of use, supported by positive reviews praising its intuitive interface once familiarized. However, some users note its initial setup can be complex, especially given its extensive feature set, requiring dedicated training. Its onboarding score (4.63/5) reflects this, with some users suggesting the learning curve can be steep.
NewBook slightly edges out with a 4.69/5 ease-of-use rating, supported by reviews highlighting its straightforward design and quick setup. Users emphasize that training and onboarding are smooth, with many calling support "amazing" and "very knowledgeable." Their recent onboarding score of 4.77/5 indicates that new users can typically get up to speed faster. Edge: NewBook.
HotelTime PMS’s 28 shared features, plus its 23 unique ones—such as EPoS, online check-in, and real-time reporting—make it a comprehensive solution for large operations. It also offers automation tools like task management, automated reminders, and transaction emails, enabling extensive operational control.
NewBook, in comparison, offers only 2 features exclusive to its platform: guest communication via SMS and on-premise management. While simpler, this focused feature set supports basic PMS functions well, especially for smaller properties. Given its broader feature set, HotelTime clearly leads in versatility. Edge: HotelTime PMS.
Customer support can make or break your PMS experience. HotelTime scores a 4.73/5, with reviews praising quick responses and helpful staff, though some mention support hours could be extended. Its onboarding process is rated 4.63/5, indicating solid initial assistance, but some users note occasional delays during updates.
NewBook shines with a perfect 5/5 for customer support, with reviews emphasizing prompt and knowledgeable responses. Users also appreciate the regular, relevant updates that help their daily operations. Its onboarding rating of 4.77/5 suggests that new clients are supported from start to finish. Edge: NewBook.
Integration availability can determine the efficiency of your tech stack. HotelTime boasts 58 verified partners, including major systems like GuestRevu, SiteMinder, and Revinate, along with many exclusive integrations like Profitroom and Umi Digital. This extensive ecosystem supports complex, multi-channel management.
NewBook currently offers 16 verified integrations, including popular platforms like Tripadvisor and PriceLabs. While fewer, these cover essential booking and revenue management channels, suited for smaller, less complex operations. Given its broader integration landscape, HotelTime is the clear winner. Edge: HotelTime PMS.
Looking at recent reviews, HotelTime has a slightly higher overall rating (4.83/5) based on 433 reviews, compared to NewBook’s 4.75/5 from 16 reviews. Hoteliers in larger hotels, resorts, and branded properties tend to praise HotelTime’s robustness, reporting improvements in management reporting and automation.
Smaller property owners, like boutique hotels and vacation rentals, rate NewBook higher for its ease of use and support, emphasizing how quickly they can learn and operate. Since HotelTime’s reviews are more recent and numerous, it has a slight edge in overall hotel satisfaction. Edge: HotelTime PMS.
HotelTime PMS’s base price is $600 per month, with no freemium, flat-rate, or per-room fees indicated. Its full feature set and extensive integrations justify the cost for larger properties needing comprehensive solutions.
NewBook's pricing starts at $1,000 per month, also without a free tier or trial. Its higher price reflects its focus on simplicity and smaller-scale management. Exact costs may vary depending on property size and needs; however, HotelTime offers a more cost-effective solution for larger, multi-outlet properties.
Hotels that should consider HotelTime include:
Not ideal if:
Teams that should opt for NewBook:
Not ideal if:
HotelTime PMS stands out as a comprehensive, feature-rich platform suited for large, complex hotels and groups. Its extensive integrations, automation, and real-time reporting support large-scale operations, though with a steeper learning curve.
NewBook excels in delivering an easy-to-use, supported platform for smaller hotels, motels, and vacation rentals. Its focus on simplicity and customer support makes it ideal for properties seeking straightforward management without the complexity.
If your hotel needs a flexible, scalable system with extensive functionalities, HotelTime is the better choice. For smaller operations prioritizing ease and responsive support, NewBook is the clear winner. Be decisive based on your property’s size and operational complexity.
These are the features each vendor has configured, organized by feature group — the same data shown in the vendor dashboard. Expand a group to compare features side by side.
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Accounting & Finance
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| Direct billing | ||
| RevPaR & ADR Reports | ||
| Multi-currency | ||
| Transactional Emails (booking, folios, etc) | ||
| Automated night audit | ||
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Marketing & Ecommerce
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| Guest Communication (SMS Messaging) | ||
| Native Email Marketing | ||
| Guest profiles | ||
| Guest CRM | ||
| Gift Vouchers | ||
| Channel Manager | ||
| Booking Engine | ||
| Transactional Emails (booking, folios, etc) | ||
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Administration & Configuration
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| Centralized user & role management | ||
| Multi-lingual | ||
| Cloud based | ||
| On premise | ||
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Customer Management
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| Guest Communication (SMS Messaging) | ||
| Guest profiles | ||
| Centralized Messaging | ||
| Transactional Emails (booking, folios, etc) | ||
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Front Office
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| Mobile Device Notes & Tasks (Voice-to-Text) | ||
| Mobile App | ||
| Automated night audit | ||
| Calendar view | ||
| Multi-lingual | ||
| Task Management | ||
| Automated reminders | ||
| Guest profiles | ||
| Tablet/Kiosk Check-in | ||
| Payment Requests | ||
| Centralized Messaging | ||
| Automated Space Optimization | ||
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Groups Management
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| Group functionality | ||
| Automated Space Optimization | ||
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Guest Experience
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| Integrated ID & Passport Scanner | ||
| Digital Registration | ||
| Guest App | ||
| Online Check-in | ||
| Online Checkout | ||
| Guest Messaging | ||
| Transactional Emails (booking, folios, etc) | ||
| ID Scanning & Registration Pre-fill | ||
| Lobby Kiosk | ||
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Housekeeping
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| Housekeeping module | ||
| Housekeeping Mobile App | ||
| Real-Time Status Updates | ||
| Automated Assignments | ||
| Real Time Reporting | ||
| Shift Planning | ||
| Employee Messaging | ||
| Online Checkout | ||
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Payments
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| Integrated Payment Terminal & Card Reader | ||
| Direct billing | ||
| Multi-currency | ||
| Payment processing | ||
| Payment Requests | ||
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Reservations Management
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| RevPaR & ADR Reports | ||
| Gift Vouchers | ||
| Channel Manager | ||
| Integrated CRS | ||
| Drag-n-Drop Tapechart | ||
| Rate Management | ||
| Automated Space Optimization | ||
| Rules Based Room Assignments | ||
| Transactional Emails (booking, folios, etc) | ||
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Revenue Management
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| RevPaR & ADR Reports | ||
| Custom rates | ||
| Ancillary revenue tracking | ||
| Revenue management module | ||
| Base Pricing | ||
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Taxes & Compliance
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| PCI Compliant | ||
| GDPR Compliant | ||
| SOC2 Complaint | ||
| Tax Configuration | ||
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Support & Training
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| Online 24/7 support | ||
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Food & Beverage
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| EPoS | ||
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Spa
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| Spa & Wellness Module |
We analyzed 8 verified case studies to compare what hotels actually achieve with each platform across four key business objectives.
"We needed to change an on-site system we were using as we wanted to move our operation forward. We achieved that with HotelTime systems. They are reliable, and stable and offer fea..."
No published case study for this goal yet.
"In 2018 we were choosing a system for our first completely self-service ART and design hotel. We decided on HotelTime and after 4 years I have to say that the choice was the right..."
No published case study for this goal yet.
What hoteliers love
A common theme across reviews is that HotelTime reduces daily workload through a simple, intuitive workflow for reception, cashiering, and multi-depar... A common theme across reviews is that HotelTime reduces daily workload through a simple, intuitive workflow for reception, cashiering, and multi-department operations. Even when users praise the system overall, some note that too many clicks, pop-ups, or cumbersome edit flows can slow staff down and make training or peak-time operations harder than necessary.
Users frequently mention HotelTime’s support team as a major strength, describing it as fast, reachable, professional, and often able to solve issues... Users frequently mention HotelTime’s support team as a major strength, describing it as fast, reachable, professional, and often able to solve issues immediately. Several reviews say this responsiveness reduces downtime and makes the PMS easier to rely on in daily operations, especially when hotels need quick answers during front desk or accounting work.
Reviewers consistently value HotelTime for making reservation creation, editing, room availability, and room-block handling straightforward and fast.... Reviewers consistently value HotelTime for making reservation creation, editing, room availability, and room-block handling straightforward and fast. The PMS is seen as a tool that improves booking accuracy, supports group reservations, and helps staff manage occupancy in real time, which reduces mistakes and speeds up front office work.
Where hoteliers push back
Many reviews highlight HotelTime’s billing and invoicing flow as a practical strength, especially for proformas, invoices, document matching, and cash... Many reviews highlight HotelTime’s billing and invoicing flow as a practical strength, especially for proformas, invoices, document matching, and cashier work. However, users also point to friction around invoice editing, posting journals, split bills, deposits, currency handling, and accounting reconciliation, indicating this is a high-value but complex workflow.
A smaller but important set of reviews discusses guest profile handling, including storing preferences, duplicate profiles, guest history, and documen... A smaller but important set of reviews discusses guest profile handling, including storing preferences, duplicate profiles, guest history, and document-linked data. Users want richer guest profiles and cleaner merging or search behavior so staff can serve repeat guests faster without creating duplicate records or extra manual cleanup.
Ranks higher for
Unique capabilities
Ranks higher for
Unique capabilities
It depends on your requirements. HotelTime PMS and NewBook (PMS) share many core Property Management Systems features, but each has unique capabilities. HotelTime PMS offers 60 verified integration partners, while NewBook (PMS) offers 16. Review the feature comparison above to see where they differ before switching.
Small hotels should prioritize ease of use and fast onboarding. HotelTime PMS leads in ease of use at 4.7/5 vs 4.7/5. Look for transparent pricing and a trial or demo option. Filter reviews on each product page by property size to hear from hotels like yours.
HotelTime PMS: No. NewBook (PMS): No. Neither product currently offers a free tier. Most Property Management Systems vendors offer demos or trials — request one from each to evaluate before committing.
The HT Score is a composite ranking that considers 4 criteria groups and over a dozen variables to help hoteliers objectively compare hotel technology products. HOTELTIME has an HT Score of 92 and NewBook has 0. Here is how the score is calculated.
| Criteria Group | Weight | What It Measures |
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| Customer Ratings & Reviews |
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How highly do users recommend this product? Ratings Score, Review Volume, Share of Voice, Review Depth, Review Recency, Success Stories ▾ The most heavily weighted factor. Analyzes average satisfaction ratings (likelihood to recommend, ease of use, support, ROI), total review count relative to category peers, review recency (at least 20 reviews in the trailing 6 months), and share of voice across unique hotel clients to detect selection bias. |
| Partner Ecosystem |
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How highly do tech partners recommend this company? Partner Recommendations, Integration Quantity, Integration Quality ▾ Evaluates partner recommendations as expert votes of confidence, the number of verified integrations, and ecosystem quality — the average HT Scores of integration partners. Products with higher-quality integration ecosystems are more likely to deliver a connected tech stack. |
| Customer Centricity |
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How customer-centric is this organization? Certified Support, Review Consistency, Profile Completeness ▾ Assesses whether the company has earned HTR Customer Support Certification, maintains consistent review collection over time (an indicator of feedback-driven culture), and keeps product profiles complete with capabilities, screenshots, pricing, and features. |
| Reach, Staying Power & Resources |
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How extensive is this company's reach and resourcing? Geographic Reach, Staying Power, Company Resources, Trending Score ▾ Measures global presence (countries and regions served), years in business as a stability proxy, team headcount as a resource proxy, and a trending score based on trailing-twelve-month buyer inquiries, reviews, partner recommendations, and press activity. |
Customer ratings and reviews are by far the most important factor in the HT Score algorithm. HTR does not accept payment for higher rankings. All reviews are verified — only hotel industry practitioners with confirmed affiliations can submit ratings. View full HT Score methodology →
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