What is onboard?

Founded in 2018 | Headquarters in Lana (Italy) | 40 employees

Onboard HR Software is a modular HR software solution designed to optimize recruiting and people management processes. This cloud-based system empowers HR teams by simplifying workloads, automating administrative tasks, and streamlining workflows for enhanced efficiency. With its Recruiting Module, onboard centralizes the hiring process, offering features like one-click job distribution and accelerated candidate selection. The Talent Management Module serves as a digital hub for employee data and HR tasks, supporting development and onboarding. Additional features such as AI assistance, eSignatures, and time tracking enhance its functionality, making onboard a valuable tool for businesses aiming to digitize HR processes with personalized support and seamless integration.

Employee Records

4/5 features

Centralized employee profiles

Stores all employee information in a single system, including personal details, role, and employment status.
Job history

Tracks past roles, promotions, and department changes throughout an employee’s tenure.
Contracts

Manages employment agreements, including terms, duration, and contract documents.
Certifications

Records required licenses and certifications, including validity and renewal tracking.

Document Management

4/5 features

ID storage

Securely stores employee identification documents for compliance and verification.
Visas

Tracks visa status, work permits, and eligibility for international employees.
Contracts (documents)

Stores signed employment contracts and related documentation for easy access.
Training docs

Maintains records of completed training materials and certifications.
Expiration alerts

Automatically notifies managers of upcoming expirations for documents and certifications.

Organization Structure

4/5 features

Departments (front desk, housekeeping, F&B)

Organizes employees by operational departments within the hotel.
Reporting hierarchy

Defines reporting lines between employees, managers, and leadership roles.

Multi-Property Management

4/5 features

Property-level employee assignment

Assigns employees to specific hotel locations within a portfolio.
Transfers across locations

Enables movement of employees between properties while maintaining their records.

Role & Position Management

4/5 features

Role templates (housekeeping, concierge, etc.)

Standardizes job roles with predefined responsibilities and requirements.
Job codes

Assigns structured codes to roles for payroll, reporting, and workforce planning consistency.

Applicant Tracking (ATS)

4/5 features

Job postings

Creates and distributes open roles across job boards and career sites.
Candidate pipelines

Tracks candidates through stages such as applied, interviewed, and hired.
Interview workflows

Manages interview scheduling, feedback collection, and evaluation processes.

High-Volume Hiring Tools

4/5 features

Bulk candidate processing

Enables recruiters to review, move, and manage large groups of applicants efficiently.
Hiring events

Supports recruitment events such as job fairs or open hiring days with structured candidate intake.
Seasonal hiring

Facilitates rapid hiring cycles for peak seasons with streamlined workflows and templates.

Career Site / Employer Branding

4/5 features

Branded careers page

Provides a customizable careers page that reflects the hotel’s brand and culture.
Location-based hiring

Displays job openings by property or geographic location to target local candidates.

Candidate Screening

4/5 features

Pre-screen questions

Filters candidates using role-specific questions during the application process.
Background checks

Integrates or manages verification of candidate history, including employment and criminal records.
Eligibility

Verifies work eligibility, including legal status and required documentation.

Offer Management

4/5 features

Offer letters

Generates and manages employment offers with role details, compensation, and terms.
E-signatures

Enables candidates to digitally sign offer documents for faster acceptance and onboarding.

Digital Onboarding

4/5 features

Policy acknowledgments

Captures employee acceptance of company policies and compliance documents.
Forms

Collects employee information through digital forms during onboarding.
Tax docs

Manages completion and storage of required tax and employment documents.

Task Workflows

4/5 features

Role-based onboarding checklists

Assigns structured onboarding tasks based on the employee’s role and department.

Training Management (LMS)

4/5 features

SOP training

Delivers standardized operating procedure training for operational consistency.
Service standards

Provides training on brand-specific service expectations and guest experience.
Compliance training

Ensures employees complete required regulatory and safety training programs.

Certification Tracking

4/5 features

Food safety

Tracks certifications required for food handling and hygiene compliance.
Alcohol service

Monitors licenses and training required for responsible alcohol service.
OSHA, etc.

Tracks health, safety, and regulatory certifications relevant to the workplace.

Multi-language Onboarding

4/5 features

Localization for global workforce

Adapts onboarding content, forms, and training materials to multiple languages.

Scheduling & Rostering

4/5 features

Shift planning

Creates and manages employee schedules across shifts, roles, and departments.
Demand-based scheduling

Adjusts staffing levels based on occupancy, demand forecasts, or business volume.

Time & Attendance

4/5 features

Clock-in/out

Records employee working hours through digital time tracking.

Other

0/9 features

Centralized employee database

A centralized employee database allows hotels to store and manage all employee information in one secure system, including personal details, job roles, compensation, certifications, and employment history. This feature eliminates the need for fragmented spreadsheets or paper files, making it easier for HR teams to access, update, and maintain accurate records across departments and properties.
Digital document management

Digital document management enables HR teams to securely store, organize, and retrieve employee-related documents such as contracts, tax forms, IDs, and certifications. This feature reduces administrative workload, ensures compliance with record-keeping requirements, and allows employees and managers to access important documents when needed.
Employee self-service portal

An employee self-service portal allows staff to access and update their personal information, view employment documents, request time off, and track benefits. This feature reduces HR administrative burden while improving transparency and empowering employees to manage their own data efficiently.
Time and attendance tracking

Time and attendance tracking enables hotels to monitor employee working hours, shifts, overtime, and absences in real time. This feature helps ensure accurate payroll processing, improves labor cost control, and provides visibility into workforce productivity.
Shift scheduling and planning

Shift scheduling tools allow managers to create, assign, and optimize staff schedules based on occupancy forecasts, department needs, and employee availability. This feature helps reduce understaffing or overstaffing, improves operational efficiency, and ensures proper coverage across all hotel departments.
Leave and absence management

Leave management enables employees to request time off and managers to approve, track, and manage vacation, sick leave, and other absences. This feature ensures compliance with labor policies, avoids scheduling conflicts, and provides visibility into workforce availability.
Payroll integration and automation

Payroll integration connects employee data, time tracking, and compensation rules to automate payroll calculations and processing. This feature reduces manual errors, ensures accurate payments, and streamlines payroll workflows across multiple properties or regions.
Compliance and regulatory tracking

Compliance tools help hotels adhere to labor laws, tax regulations, and industry standards by tracking certifications, contracts, working hours, and legal requirements. This feature reduces the risk of penalties and ensures that all employee records and processes meet local and international regulations.
Performance management and evaluations

Performance management tools enable managers to set goals, conduct evaluations, and track employee performance over time. This feature supports staff development, identifies high performers, and helps align individual performance with overall hotel operational goals.

onboard Reviews Summary

4.9

Excellent

19 reviews

Ease of Use

4.8/5

Customer Support

4.9/5

ROI

4.7/5

Implementation

4.8/5

Recommended for

HRIS Ranked #1 out of 21

onboard Pricing

Average

This product is priced in line with the average product in the category which is usually an indicator that it is a standard product with standard functionality designed for typical operations and use cases and properties.

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Support

Unverified

onboard has not yet had their customer support processes certified by Hotel Tech Report. We recommend referencing the GCSC rubric during your demo call to make sure that this vendor has strong processes in place to support customers.

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Help Center

Product Updates

2026

Learn more about the GCSC Certification

This vendor is missing critical support info

This vendor does not appear to have basic support essentials. Vendors who provide top tier support maintain a knowledge base help center and product updates changelog for customers.

Looking for specific info?

Makes our daily HR work much easier!

HR department from 75-99 room Bed & Breakfast & Inn in Hinterzarten (Germany)

Verified

10 days ago

The handling is very easy, the whole programme well structured. It makes our daily workflows much faster and easier. Step by step we're including more tools and maximize the use of Onboard.

Germany

HR department

Mid-Sized Hotel

Share review

Modern software for managing employees

Support & Consulting from 25-49 room City Center Hotel in Rasun Anterselva (Rasen-Antholz) (Italy)

Job postings, document and contract management, automated tasks and reminders, onboarding documents, central access to all relevant information, partly also for employees.

Italy

Support & Consulting

Small Hotel

Improved Navigation with Further Potential in Email Caching and Interfaces

People & Culture from 200 to 499 room Luxury Hotel in Mieming (Austria)

13 days ago

The new update is very user-friendly and easy to navigate. The structure is clear, and the different features can be found quickly and intuitively. Overall, it makes the experience much smoother and more efficient.

Austria

People & Culture

Large Hotel

My game-changer for employee management

Owner from 25-49 room Boutique in FiealloSciliar (Italy)

14 days ago

Since I started using Onboard, managing my employees has become so much easier and more transparent. Especially since I employ many part-time staff, it's a godsend to have all the relevant data in one place – from personal information to vacation requests, overtime, etc. What I find particularly impressive is the clarity: I maintain an over...

Owner

ONBOARD is a top player on the market for HR-Software / Channel Management

Regional HR Manager TUI BLUE Austria & Germany from 200 to 499 room Branded Hotel in Schladming (Austria)

20 days ago

* The transparent structure in the modules. * The easy way of using, highly "self-explaning". * More efficiency in recruiting, transparent communication internally, and externally.

Regional HR Manager TUI BLUE Austria & Germany

Top personnel and recruiting program

Director from 200 to 499 room Luxury Hotel in Kaltern an der Weinstrasse (Italy)

27 days ago

User-friendliness, recruiting, document management, program overview, job postings, messenger communication tool, digital employee file, filter options, overview lists, and the app can also be used on the go.

Director

Future-proof HR tool with a strong focus on data protection and innovation

Director of HR from 100 to 199 room Bed & Breakfast & Inn in Salzburg (Austria)

1 months ago

This system offers us an outstanding, well-thought-out overall concept for the entire employee lifecycle. A huge milestone in our daily work is the integrated consideration of data retention periods, which guarantees us absolute legal compliance with regard to the GDPR. The open feedback culture is unique: Our own practical suggestions for...

Director of HR

Maximum overview and absolute reliability for large hotel operations

HR-Manager from 200 to 499 room Boutique in San Martino in Passiria (Italy)

Onboard has completely won us over with its clear layout, the enormous time savings it offers in day-to-day HR tasks, and its absolute system stability – the software has been running for seven years without a single outage! The digital data retrieval is particularly impressive: the tedious collecting, scanning, and error-prone typing of ID...

HR-Manager

Uncomplicated, direct and transparent - a real relief

Marketing Manger from 200 to 499 room Boutique in Oberstaufen (Germany)

Onboard brings the perfect structure to our family business: Instead of losing track of things in a shared email inbox, everyone on the team now sees their open positions immediately in the morning and can process them directly. Thanks to the detailed statistics in onboard, I finally have something measurable: I can see at a glance which pl...

Marketing Manger

Excellent tool for recruiting

Assistenz der Geschäftsführung from 75-99 room Branded Hotel in Grossarl (Austria)

The major advantage of Onboard lies in its clear overview of numerous incoming applications, including a messenger function. No more email chaos when applications arrive. The channel manager for easily publishing job postings is a very positive feature. With just a few clicks, you can advertise the position on multiple platforms with the sa...

Assistenz der Geschäftsführung

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hotelkit 94% recommended by 617 hotels	Staff Collaboration Tools +3 more
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This integration hasn’t been verified by Google yet. Google 0% recommended by 0 hotels	Direct Booking Tools

Sorry, this functionality is only available for verified hoteliers

onboard HR Software

What is onboard?

Centralized employee profiles

Job history

Contracts

Certifications

ID storage

Visas

Contracts (documents)

Training docs

Expiration alerts

Departments (front desk, housekeeping, F&B)

Reporting hierarchy

Property-level employee assignment

Transfers across locations

Role templates (housekeeping, concierge, etc.)

Job codes

Job postings

Candidate pipelines

Interview workflows

Bulk candidate processing

Hiring events

Seasonal hiring

Branded careers page

Location-based hiring

Pre-screen questions

Background checks

Eligibility

Offer letters

E-signatures

Policy acknowledgments

Forms

Tax docs

Role-based onboarding checklists

SOP training

Service standards

Compliance training

Food safety

Alcohol service

OSHA, etc.

Localization for global workforce

Shift planning

Demand-based scheduling

Clock-in/out

Centralized employee database

Digital document management

Employee self-service portal

Time and attendance tracking

Shift scheduling and planning

Leave and absence management

Payroll integration and automation

Compliance and regulatory tracking

Performance management and evaluations

Want to find out if onboard HR Software is a good fit for your hotel?

onboard Reviews Summary

onboard Pricing

onboard Reviews

onboard Integrations

Support

Unverified

Support Not Verified

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