The modern way to send proposals. Turn proposals into sales with Proposales™.
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Backyou Proposal Management
4.9 (41 REVIEWS)
HT Score
93 out of 100
Hotel Tech Score is a composite ranking comprising of key signals such as: user satisfaction, review quantity, review recency, and vendor submitted information to help buyers better understand their products.
Learn how HotelTechReport uses millions of proprietary datapoints to rank the best hotel software in the world
Learn how HotelTechReport uses millions of proprietary datapoints to rank the best hotel software in the world
Backyou Proposal Management
Ranked 3 (out of 23) in RFPs & Proposal Management Software
All-in-1 Groups & Events Solution for Hospitality
98% recommended by 71 hotels
Backyou.io has 0 reviews from Germany so we’re unable to verify that they operate in your local market.
Bell - AI powered product analyst
I analyzed all of Backyou.io’s product reviews, expert recommendations, features, capabilities, pricing, integrations and more to produce the below summary.
Hoteliers say
BackYou is a powerful RFP and proposal management software for the hotel industry that shines in time savings and workflow automation. Users laud its intuitive interface, which accelerates proposal generation and boosts conversion rates by allowing customizations in line with client preferences. Notably, its seamless integration with existing hotel systems (like PMS) and comprehensive analytics make it indispensable for optimizing operations and enhancing strategic planning in hotels.
What Types of Hotels Backyou.io is Popular For
Size
15 | Small (10-49 room)
29 | Mid-Sized (50-99 room)
31 | Large (100-499 room)
5 | X-Large (500+ room)
Country
63 | France
3 | United States
3 | Belgium
2 | Switzerland
1 | Taiwan
1 | Moldova
1 | India
1 | Mexico
1 | Spain
1 | Austria
Type
36 | Branded Hotels
29 | City Center Hotels
28 | Airport/Conference Hotels
21 | Boutique Hotels
15 | Bed & Breakfast & Inns
15 | Luxury Hotels
11 | Limited Service & Budget Hotels
9 | Hostels
5 | Resorts
2 | Extended Stay & Serviced Apartments
1 | Casinos
1 | RV Parks & Campgrounds
Region
71 | Europe
4 | North America
2 | Asia Pacific
Category
54 | Hotel Sales Software
41 | RFPs & Proposal Management Software
38 | Event Management Software
Didn’t find what you were looking for?
What is Backyou.io?
Founded in 2021 | Headquarters in Cluny (France) | 30 employees
Backyou Proposal Management is a dedicated software solution designed for the hospitality industry, specifically to streamline the complex process of managing groups, meetings, and events bookings. It provides hotels with a centralized platform to simplify and grow their group business operations. By embedding a branded request form on hotel websites or using sales team outreach, hotels can instantly receive and manage group requests. The platform allows sales managers to quickly generate customized proposals, contracts, and invoices, improving response times and increasing guest satisfaction. With automated reminders and payment tracking, Backyou reduces administrative tasks while enhancing financial oversight. Its built-in CRM, dashboards, and reporting modules offer comprehensive visibility into group sales performance. Additionally, it features a meeting room calendar and intelligent banquet event orders (BEOs) for seamless event coordination. Integration with popular PMS and CRM systems like Mews, Opera Cloud, Apaleo, and Salesforce ensures data synchronization and eliminates double entry. Backyou ultimately helps hotels save time, reduce errors, and capture more group revenue, transforming group booking management into a fast, transparent, and guest-friendly experience.
Powered by AI
This description was generated by AI which analyzed the following sources to summarize a description of Backyou.io products, features and capabilities. Leveraging user generated verified data sources allows us to generate a more helpful and realistic description for hoteliers free of sales promotion and hyperbole.
Sources
Verified hotelier reviews
We analyze all verified product reviews as a way to understand and summarize what real users/hoteliers are saying about the product to provide a more accurate and relevant description for buyers than only what vendors provide.
Backyou.io Reviews Analyzed: 18
Read reviewsVerified expert recommendations
We analyze recommendations from industry experts who we ask to describe the most valuable features and capabilities of the product as well as key differentiators and what types of hotels the product works best for to extract unique insights and perspective for buyers.
Backyou.io Expert Recommendations Analyzed: 0
Read expert recommendationsDescription provided by Backyou.io
While its important to incorporate analysis from verified user reviews and industry experts to create more balanced content, the way a vendor describes their overall company and vision can also shed light on their unique perspective or way of doing business which is why the AI ingests this information as well to add more context to paint a picture of what the company says vs what users and industry experts say.
Backyou.io's Provided Description:
"Empower your teams with the most advanced Groups, Meetings & Events solution for hospitality. Backyou is the dedicated platform for hotels to simplify, manage, and grow their groups and events business. Groups and events reservations are one of the most complex and resource-intensive areas of hotel operations. Requests often come in through fragmented channels, proposals are prepared manually, and managing contracts, payments, and room blocks can create unnecessary friction. Backyou was built to remove these pain points and give hotels a single platform to centralize the entire group booking journey — from the first request to final payment. With Backyou, hotels can receive and process group requests instantly via a branded request form embedded directly on their website or shared by sales teams. Within a few clicks, sales managers can generate customized proposals, contracts, and invoices, ensuring faster response times that increase conversion rates and guest satisfaction. Automated reminders, payment tracking, and framework contracts further reduce administrative work while improving financial control. Hotels also benefit from built-in CRM functionality, dashboards, and reporting modules that provide full visibility into the performance of group sales. Meeting room calendars and intelligent BEOs (banquet event orders) allow operations teams to coordinate seamlessly across departments, ensuring smooth delivery of events and group stays. For multi-property groups, Backyou’s central desk consolidates requests and data in one place, while PMS and CRM integrations with systems like Mews, Opera Cloud, Apaleo, and Salesforce eliminate double entry and keep data synchronized. By streamlining processes and connecting sales, operations, and finance teams, Backyou enables hotels to save time, reduce errors, and capture more group revenue. From MICE hotels and branded chains to independent properties, Backyou transforms group booking management into a fast, transparent, and guest-friendly experience. Streamline group and MICE bookings, and enhance commercial follow-up with an all-in-one solution that is comprehensive, collaborative, innovative, intuitive, and fully connected."
FAQs
Features
Proposals, Contracts & Signatures
4/5 features
Online Bookings
4/5 features
Payments & Invoicing
4/5 features
Content Management
4/5 features
CRM & Messaging
4/5 features
Notifications
4/5 features
Other
0/1 features
Q4 '26 RFPs & Proposal Management Software Survey Insights
Is Backyou.io a good fit for your hotel?
Rank
Hotel size
Popular alternatives
#1
of 7
Mid-sized
96%
(80)
Proposales is the top alternative to Backyou.io among mid-sized hotels on HotelTechReport. Hoteliers highlight Proposales for its efficient proposal creation process, enabling teams to send out professional quotes quickly, often resulting in improved conversion rates. One user noted that they appreciate how "fast" they can deliver visually appealing proposals.
Mid-sized
96%
(80)
#1
of 7
Proposales is the top alternative to Backyou.io among mid-sized hotels on HotelTechReport. Hoteliers highlight Proposales for its efficient proposal creation process, enabling teams to send out professional quotes quickly, often resulting in improved conversion rates. One user noted that they appreciate how "fast" they can deliver visually appealing proposals.
Rank
Hotel type
Popular alternatives
#1
of 7
Luxury Hotels
96%
(49)
Proposales is the top alternative to Backyou.io among luxury hotels on HotelTechReport. Hoteliers highlight Proposales for its engaging visual presentation, allowing them to create customized proposals that impress clients and facilitate decision-making with ease. "Every member of our valuable Team can now be faster and more productive," reflects its positive impact on operations.
#1
of 5
Limited Service & Budget Hotels
96%
(28)
Proposales is the top alternative to Backyou.io among limited-service budget hotels on HotelTechReport. Hoteliers highlight its ability to quickly create personalized proposals, which improves business conversion rates and results in faster acceptance from clients.
#1
of 9
Airport/Conference Hotels
97%
(85)
Proposales is the top alternative to Backyou.io among conference venues on HotelTechReport. Users appreciate the fast, flexible template offerings that facilitate quick proposal generation for different client needs, providing a more dynamic client experience.
Luxury Hotels
96%
(49)
#1
of 7
Proposales is the top alternative to Backyou.io among luxury hotels on HotelTechReport. Hoteliers highlight Proposales for its engaging visual presentation, allowing them to create customized proposals that impress clients and facilitate decision-making with ease. "Every member of our valuable Team can now be faster and more productive," reflects its positive impact on operations.
Limited Service & Budget Hotels
96%
(28)
#1
of 5
Proposales is the top alternative to Backyou.io among limited-service budget hotels on HotelTechReport. Hoteliers highlight its ability to quickly create personalized proposals, which improves business conversion rates and results in faster acceptance from clients.
Airport/Conference Hotels
97%
(85)
#1
of 9
Proposales is the top alternative to Backyou.io among conference venues on HotelTechReport. Users appreciate the fast, flexible template offerings that facilitate quick proposal generation for different client needs, providing a more dynamic client experience.
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Backyou.io Reviews Summary
Ease of Use
5.0/5
Customer Support
5.0/5
ROI
4.8/5
Implementation
4.9/5
Recommended by
Achievements
This vendor's trending score is rising, Backyou Proposal Management is the #5 most trending product in the RFPs & Proposal Management Software category (out of 23) and the #223 most trending product overall in the global hotel tech ecosystem. HTR assesses vendor's real time activity in the market to give buyers a sense of whether a product is gaining momentum
Learn moreBackyou.io’s customer support processes haven’t yet been verified by Hotel Tech Report.
Learn more about this achievement in the official press releaseHoteliers voted Backyou.io as the #3 RFPs & Proposal Management Software provider in the 2026 HotelTechAwards
Learn about the HotelTechAwards rigorous 3-month process to rank the best hotel software in the worldThis vendor has not met the minimum criteria for the Certificate of Excellence which is awarded to vendors who exemplify transparent cultures and come highly recommended by their clients. For more information, please see the help center.
Learn about the criteria required to achieve HotelTechReport's Certificate of Excellence
Hotel Tech Score is a composite ranking comprising of key signals such as: user satisfaction, review quantity, review recency, and vendor submitted information to help buyers better understand their products.
Learn how HotelTechReport uses millions of proprietary datapoints to rank the best hotel software in the worldRecommended for
Backyou.io Pricing
Average
This product is priced in line with the average product in the category which is usually an indicator that it is a standard product with standard functionality designed for typical operations and use cases and properties.
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No matching results
Compare Backyou.io to Top Alternatives
Convert RFPs into bookings faster, and reach more planners.
Get agreements signed and deposits paid 90% faster.
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Hotelier Rating
Looking for specific info?
9
Fast to enter a file and generate pro forma invoices — but final invoices can’t be edited
Executive Assistant from 75-99 room Luxury Hotel in Pau (France)
Verified
1 months ago
I recommend it for the speed of entering a file and generating a pro forma invoice, as well as the software's ease of use.
France
France
Executive Assistant
Mid-Sized Hotel
10
Very happy with Backyou
Event Manager from 100 to 199 room Bed & Breakfast & Inn in Vienna (Austria)
Verified
2 months ago
Backyou is very easy to use and helps us a lot with our daily event and seminar organization. I especially like that offers can be created and managed quickly, and overall the system is clear and user-friendly.
Austria
Austria
Event Manager
Large Hotel
10
Super efficient software
Sales associate from 75-99 room Bed & Breakfast & Inn in Montpellier (France)
Verified
7 months ago
Using BackYou allows for greater efficiency, facilitates communication and enables regular monitoring of all incoming requests.
France
France
Sales associate
Mid-Sized Hotel
9
Simple and efficient group management with Backyou!!!
1er reception from 25-49 room in Bayonne (France)
Verified
7 months ago
Ease of use of the platform; clear quotes for the client; clear job descriptions shared with all teams in one click; follow-up on reminders and payments; and a customer service team that is always available and efficient.
France
France
1er reception
Small Hotel
10
It’s very intuitive and continuously improving.
Sales Manager from 200 to 499 room Branded Hotel in Madrid (Spain)
Verified
7 months ago
It’s very intuitive and continuously improving.
Statistics
Possibility to add tasks for follow‑ups and coordination within the team
“Ability to use it as a CRM system.
Spain
Spain
Sales Manager
Large Hotel
10
Time saving
Directrice from 75-99 room Branded Hotel in Bordeaux (France)
Verified
7 months ago
Easy quote creation - ability to send documents to the client via the platform - Time saved when modifying the quote.
France
France
Directrice
Mid-Sized Hotel
9
Revolutionary solution
Head of Sales Performance, Marketing & Revenue from 200 to 499 room Boutique in Strasbourg (France)
Verified
7 months ago
BackYou is a solution that allows you to manage your LEISURE & MICE bookings from start to finish, including statistics. No more chasing options or payments – BackYou takes care of it. We are very satisfied with it every day!
France
France
Head of Sales Performance, Marketing & Revenue
Large Hotel
10
Back You as the best lead management tool
Director of Sales & Marketing from 50-74 room Boutique in Crozet (France)
Verified
9 months ago
The Back you tool is a game changer for managing leads and meeting offers! Furthermore, the support teams are very available and responsive.
France
France
Director of Sales & Marketing
Mid-Sized Hotel
10
Excellent, intuitive and efficient software
Director from 50-74 room Boutique in Paris (France)
Verified
11 months ago
Backyou is an excellent work tool that greatly simplifies the management of our tenders. The software is very easy to use. The visuals are high-quality and very professional. It's a tool I wouldn't want to be without and that I recommend to my fellow hoteliers!
France
France
Director
Mid-Sized Hotel
10
Excellent software, quite intuitive.
First Reception from 50-74 room Boutique in Paris (France)
Verified
11 months ago
Excellent software for managing tenders and proposals: intuitive, fast and very reliable, it really facilitates tracking, collaboration and the creation of professional files.
France
France
First Reception
Mid-Sized Hotel
- 1
- 2
- 3
- 4
- 5
Expert Q&A and Partner Recommendations
Submit Recommendation
Backyou.io hasn’t been recommended by any experts or partners yet
Learn more about expert recommendationsBackyou.io Integrations
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Support
Unverified
Backyou.io has not yet had their customer support processes certified by Hotel Tech Report. We recommend referencing the GCSC rubric during your demo call to make sure that this vendor has strong processes in place to support customers.
Support Not Verified
This vendor has not been GCSC Certified so Hotel Tech Report is unable to verify their support processes.
2026
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Ease of Use
0.0/5
Customer Support
0.0/5
ROI
0.0/5
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0.0/5
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