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BEST MEETINGS & EVENTS TOOLS

10 Best Meetings & Events Intelligence Tools for Hotels 2025

Author img Jordan Hollander
| Last updated
12 PRODUCTS REVIEWED
139 HOTELIERS SURVEYED

Rankings

Benefits

Features

Pricing

Q&A

We’ve surveyed 139 hoteliers across more than 26 countries to understand which are the best Meetings & Events Intelligence vendors, along with everything you need to know in order to buy the right Meetings & Events Intelligence for your hotel (including our 2025 Meetings & Events Intelligence Guide). We also aggregate key decision criteria data including integration availability, partner ecosystem, expert recommendations and more (learn more about HTR’s ranking methodology).
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In-Depth Guide

What is Meetings & Events Intelligence

Finding the right Meetings & Events Intelligence solution for your hotel depends on several variables ranging from user experience and pricing to functionality and support. This guide is designed to help you identify the best Meetings & Events Intelligence vendors, questions to ask on demos, read unbiased reviews from similar hoteliers and so much more. (including our 2025 Meetings & Events Intelligence Guide)
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Rankings & Reviews

Meetings & Events Intelligence Vendor Shortlist

Each property has different characteristics, needs, preferences and budgets. Use the filters below to instantly analyze thousands of reviews to find the perfect fit for your hotel.

Hotel Meetings & Events Intelligence Recommendations

For Branded Hotels. IDeaS (rated 95% by 60 Branded Hotels)
For Airport/Conference Hotels. IDeaS (rated 94% by 40 Airport/Conference Hotels)
For Bed & Breakfast & Inns. IDeaS (rated 93% by 36 Bed & Breakfast & Inns)
For City Center Hotels. IDeaS (rated 94% by 34 City Center Hotels)
For Luxury Hotels. IDeaS (rated 96% by 31 Luxury Hotels)
For Boutiques. IDeaS (rated 95% by 22 Boutiques)
For Limited Service & Budget Hotels. IDeaS (rated 95% by 18 Limited Service & Budget Hotels)

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  • Featured Fit: The default sort first shows vendors who are actively looking to connect with hotels in your region and then secondarily by Premium Members and HT Score.
  • Ht Score: The Hotel Tech Score is a composite ranking comprising of key signals such as: user satisfaction, customer support, user reviews, expert recommendations, integrations availability and geographic reach to help buyers better understand their products.
  • Popularity: Sorts listings by number of user reviews and reported installs, most to least.

Duetto

4.7 (27 reviews)
Ht score logo 100 Ht Score
Hotel Tech Score is a composite ranking comprising of key signals such as: user satisfaction, review quantity, review recency, and vendor submitted information to help buyers better understand their products.
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Dynamic Pricing for MICE
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This product is trending

This vendor's trending score is rising, OpenSpace is the #1 most trending product in the Meetings & Events Intelligence category (out of 12) and the #10 most trending product overall in the global hotel tech ecosystem. HTR assesses vendor's real time activity in the market to give buyers a sense of whether a product is gaining momentum
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IDeaS

4.7 (88 reviews)
Ht score logo 95 Ht Score
Hotel Tech Score is a composite ranking comprising of key signals such as: user satisfaction, review quantity, review recency, and vendor submitted information to help buyers better understand their products.
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winner logo badge 2024 WINNER
Hoteliers voted IDeaS as the #1 Meetings & Events Intelligence provider in the 2024 HotelTechAwards
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Get smarter with your space and strategize with a visual solution built for meetings and events
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Get Into More

4.7 (23 reviews)
Ht score logo unranked
Hotel Tech Score is a composite ranking comprising of key signals such as: user satisfaction, review quantity, review recency, and vendor submitted information to help buyers better understand their products.
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The N°1 Business Intelligence tool for Meetings, Events and Group Business optimisation
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Knowland (Meeting Intelligence)

Account-Based Selling Platform Powered by the Largest Meetings & Events Database
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This product is trending

This vendor's trending score is rising, KNOWLAND is the #3 most trending product in the Meetings & Events Intelligence category (out of 12) and the #475 most trending product overall in the global hotel tech ecosystem. HTR assesses vendor's real time activity in the market to give buyers a sense of whether a product is gaining momentum
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Cvent HQ

Real-time data and analytics of group business and compset in a single platform.
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Backyou.io

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Triax

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net MAX

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Add-On

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PredictHQ

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BENEFITS

How can event intelligence software software improve profitability and efficiency?

Meetings and events revenue account for a significant percentage of total revenue for the hotels, resorts and conference centers, yet most managers are not yet utilizing technology to understand and analyze basic information like market trends, customer insights or space performance. With Meetings and Events Intelligence organizations are empowered to make decisions that allow them to only accept the most profitable business. 

Meetings and events venues continue to evolve. Spaces are more sophisticated, unique and in-demand than ever before. And in the wake an abundance of data has followed. Meetings and Events Intelligence is the transformation of this data into insights which enable organizations to make better tactical and strategic decisions.

  1. Understand booking trends and patterns: Tracking trends and pace in meeting space allows for more dynamic pricing strategies and space management. This results in improved space utilization, increased operational efficiency and better revenue performance.
  2. Improve forecast accuracy: Forecasting revenue for Meetings & Events revenue streams can be time-consuming and still vary widely from actuals.  With a clear understanding of unconstrained demand, the financial forecast will be more accurate leading to better business decisions.
  3. Increase efficiency: Using technology to consume and organize data into actionable insights saves time and increases accuracy of analysis. Time that would have been spent manually analyzing large data sets can be better used on strategic decisions. In addition, removing manual data entry and analysis from the process decreases bias and data entry errors leading to more accurate decisions.
FEATURES

What are the most important features of event intelligence software software?

  1. Data Visualization: Data is presented in an intuitive and informative way that allows users to make decisions quickly.
  2. Trend Analysis: Patterns in key metrics like daily demand, lead time and booking pace are brought to the surface.
  3. Performance Monitoring: Manage business performance and strategy by tracking key performance indicators. 
  4. Data Accuracy: Understand the health of the data being utilized by the tool.
  5. Data Integration: Meetings and events intelligence is made up of data from a variety of sources. A strong collaboration between data sources is necessary to provide effective outputs.
PRICING

What is the typical pricing for event intelligence software software?

Installation can vary by property size and contract but is typically in the range of $300-500.  Training ranges between $500-1,500 and monthly SaaS subscription varies widely between $150-$650/month.  Inquire with vendors on Hotel Tech Report to receive and compare custom price quotes for your hotel or hotel group.

IMPLEMENTATION

How long does it usually take for a hotel to implement new event intelligence software software?

Implementation timeframe is 2 – 8 weeks. This time frame varies based on a venue’s system of record (sales & catering system) and how quickly the vendor can gain access to that system to establish connectivity, agree on business rules for data handling and validate the data being communicated between systems.
FAQs

Hoteliers Also Ask

Meetings and events revenue account for a significant percentage of total revenue for the hotels, resorts and conference centers, yet most managers are not yet utilizing technology to understand and analyze basic information like market trends, customer insights or space performance. With Meetings and Events Intelligence organizations are empowered to make decisions that allow them to only accept the most profitable business. Meetings and events venues continue to evolve. Spaces are more sophisticated, unique and in-demand than ever before. And in the wake an abundance of data has followed. Meetings and Events Intelligence is the transformation of this data into insights which enable organizations to make better tactical and strategic decisions.
We typically recommend that hoteliers begin their technology search by starting with business problems. Event Intelligence software can help to increase revenue per square foot within your hotel’s meetings and event spaces. Think of this metric like RevPaR for meeting spaces - this insight helps venues understand their highest revenue-generating space and deploy pricing based on a clear picture of demand. Each person attending an event represents revenue. Optimum capacity of a meeting room should always be the goal. Attendee density measures the actual attendance in the space versus the optimum capacity of the room, helping venues understand how well the space has been used versus its potential. Event intelligence software can also help your team focus not just on converting more group business but can actually provide insight that will help to convert the most valuable and profitable business mix for your hotel.
A powerful tool will have a feed or integration with the major sales and event management providers. Data should flow through regularly and be integrated smoothly. Great event intelligence software should also have clean data. Investigative tools such as drill-throughs should allow a user to visualize data to easily identify if and where data has been inputted incorrectly so that it can be corrected.
Meetings and events revenue account for a significant percentage of total revenue for the hotels, resorts and conference centers, yet most managers are not yet utilizing technology to understand and analyze basic information like market trends, customer insights or space performance. With Meetings and Events Intelligence organizations are empowered to make decisions that allow them to only accept the most profitable business. Meetings and events venues continue to evolve. Spaces are more sophisticated, unique and in-demand than ever before. And in the wake an abundance of data has followed. Meetings and Events Intelligence is the transformation of this data into insights which enable organizations to make better tactical and strategic decisions.

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1. Hotel Sales Software
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Choosing the right software for your hotel depends on dozens of variables many of which can be quantified based on the characteristics of your property but many of which also come down to personal preference. Is your hotel a small property with limited budget? Or is your property a luxury resort with lots of outlets and high ADR? HTR is designed to offer dynamic filters to quickly be able to personalize the data set to your characteristics. We also break down hotels into key segments/personas based on common property characteristics that typically service as indicators that drive similar product decisions which are intended to help you save time and quickly identify the best match for your hotel or portfolio.

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