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10 Best Software for Spas 2025

Author img Jordan Hollander
| Last updated

Rankings

Benefits

Features

Pricing

We’ve surveyed 282 hoteliers across more than 43 countries to understand which are the best Spa Software vendors, along with everything you need to know in order to buy the right Spa Software for your hotel. We also aggregate key decision criteria data including integration availability, partner ecosystem, expert recommendations and more (learn more about HTR’s ranking methodology).

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In-Depth Guide

What is Spa Software

Looking for a way to manage massage bookings, set prices, process payments, and track client loyalty? Spa software has you covered. A spa management system helps you run every aspect of your spa or salon, whether it’s a part of a hotel or resort or a standalone location. Great booking software ensures smooth business management with notifications for common issues like no-shows, credit card rejections as well as streamlined workflows like check-in through mobile apps and desktop browsers. Many popular spa management software solutions include marketing tools like social media management. Spa software typically contains a calendar where you can create and modify bookings, plus features like a client database, an online booking engine, reporting and analytics, inventory tracking, and automated communication tools all-in-one place to streamline operations at your wellness facility through automation. With such a system in place, you can run a more efficient and profitable spa while dedicating more time and energy to creating a personal, thoughtful experience for your clients. Most spa software either contains a native point of sale solution or integrates with popular POS systems to facilitate and manage real-time appointment bookings and appointment scheduling.
Finding the right Spa Software solution for your hotel depends on several variables ranging from user experience and pricing to functionality and support. This guide is designed to help you identify the best Spa Software vendors, questions to ask on demos, read unbiased reviews from similar hoteliers and so much more. (including our 2025 Spa Software Guide)
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Rankings

Benefits

Features

Pricing

Rankings & Reviews

Software for Spa Management Vendor Shortlist

Each property has different characteristics, needs, preferences and budgets. Use the filters below to instantly analyze thousands of reviews to find the perfect fit for your hotel.

Hotel Software for Spa Management Recommendations

For Luxury Hotels. Book4Time (rated 94% by 122 Luxury Hotels)
For Resorts. Book4Time (rated 94% by 92 Resorts)
For Boutiques. HOTELTIME (rated 92% by 51 Boutiques)
For Branded Hotels. Book4Time (rated 96% by 56 Branded Hotels)
For Bed & Breakfast & Inns. HOTELTIME (rated 95% by 50 Bed & Breakfast & Inns)
For Airport/Conference Hotels. Book4Time (rated 95% by 40 Airport/Conference Hotels)
For City Center Hotels. Book4Time (rated 90% by 30 City Center Hotels)
For Limited Service & Budget Hotels. HOTELTIME (rated 99% by 14 Limited Service & Budget Hotels)
For Extended Stay & Serviced Apartments. HOTELTIME (rated 92% by 11 Extended Stay & Serviced Apartments)
For Hostels. HOTELTIME (rated 97% by 10 Hostels)

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Find the Best Software for Spa Management for Your Hotel

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  • Featured Fit: The default sort first shows vendors who are actively looking to connect with hotels in your region and then secondarily by Premium Members and HT Score.
  • Ht Score: The Hotel Tech Score is a composite ranking comprising of key signals such as: user satisfaction, customer support, user reviews, expert recommendations, integrations availability and geographic reach to help buyers better understand their products.
  • Popularity: Sorts listings by number of user reviews and reported installs, most to least.

Book4Time

4.7 (154 reviews)
Ht score logo 100 Ht Score
Hotel Tech Score is a composite ranking comprising of key signals such as: user satisfaction, review quantity, review recency, and vendor submitted information to help buyers better understand their products.
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winner logo badge 2025 WINNER
Hoteliers voted Book4Time as the #1 Spa Software provider in the 2025 HotelTechAwards
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Book4Time is a global leader in spa software and wellness and ancillary revenue management solutions for the hospitality market
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This product is trending

This vendor's trending score is rising, Book4Time is the #2 most trending product in the Spa Software category (out of 14) and the #75 most trending product overall in the global hotel tech ecosystem. HTR assesses vendor's real time activity in the market to give buyers a sense of whether a product is gaining momentum
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+11 MORE

Shiji Group

Effortless management for guest experiences beyond just rooms
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RECOMMENDED BY
+9 MORE

HRS Hospitality & Retail Systems

Get the most out of your property; use TYNGO, a management system that optimizes efficiency, increases revenue, and improves guest loyalty.
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Trybe

TRYBE is the cloud-native all-in-one operational solution to help properties modernise and level up their spa, leisure, and activity operations.
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This product is trending

This vendor's trending score is rising, Trybe is the #3 most trending product in the Spa Software category (out of 14) and the #99 most trending product overall in the global hotel tech ecosystem. HTR assesses vendor's real time activity in the market to give buyers a sense of whether a product is gaining momentum
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HOTELTIME

4.7 (117 reviews)
Ht score logo 98 Ht Score
Hotel Tech Score is a composite ranking comprising of key signals such as: user satisfaction, review quantity, review recency, and vendor submitted information to help buyers better understand their products.
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second finalist logo 2025 FINALIST
Hoteliers voted HOTELTIME as the #2 Spa Software provider in the 2025 HotelTechAwards
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Reception and booking system for Wellness & SPA facilities including on-line booking engine
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This product is trending

This vendor's trending score is rising, Libero SPA is the #1 most trending product in the Spa Software category (out of 14) and the #37 most trending product overall in the global hotel tech ecosystem. HTR assesses vendor's real time activity in the market to give buyers a sense of whether a product is gaining momentum
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TAC | The Assistant Company

All-In-One Software - Designed to simplify
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Milano Software

Take your software to the next level
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MINDBODY

Spa scheduling software, and so much more. MINDBODY’s spa software makes it simple to accomplish your day-to-day tasks, and simple to organize everything else.
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Boulevard

The first and only client experience platform purpose-built for appointment-based, self-care businesses.
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Vagaro

Online booking, payment processing, and business management software for salons, spas, and fitness studios.
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BENEFITS

What are the benefits of dedicated hotel spa software?

  1. Manages your spa and salon bookings: The system supports each booking from beginning to end. The booking calendar allows you to create client bookings, modify or cancel appointments, and set provider schedules. With a digital version of your spa menu, you can easily enter bookings with the correct duration, rate, and treatment room. And an online booking engine can even allow clients to make bookings on your website.

  2. Handles payments: Collect payment for services and merchandise in the same interface. The system can also take deposits at the time of booking and issue refunds for cancellations.

  3. Builds relationships with clients: Like a modern rolodex, your spa software houses a profile for each client, complete with their treatment and purchase history, preferences, and personal details, like their birthday or favorite kind of tea. The system helps you nurture these relationships with automated appointment reminders and promotional offers.

  4. Allows for more efficient operations. Spa management software can eliminate a lot of manual work by automating tasks like sending appointment reminders, scheduling, and payment processing - all while reducing the risk of manual error. 

  5. Offers insight into booking trends. Your spa software puts analytics at your fingertips so you can learn about your most popular services, your least popular timeframes, and your highest-value clients.

  6. Increases revenue through self-service booking and relationship-building. With the technological muscle behind spa management systems, you can empower clients to book their own appointments online, which is often easier than picking up the phone to call for an appointment. Also, you can easily nurture these relationships by sending birthday greeting or discount offers to your database of loyal clients.

FEATURES

Most Important Features of Hotel Spa Software

Booking calendar: The #1 feature of spa software is the booking calendar, which holds all of your appointments in one interface.

Online booking widget: This feature allows clients to book their own appointments on your website, and the appointments automatically synchronize with your booking calendar.

Payment processor: Take deposits and payments (for services and retail!) without having to switch screens.

Client database: Securely store all of the essential details about your clients, from their date of birth and preferred treatment provider to their home address and phone number.

CRM tools: Customer relationship management is seamless when the same system can send text messages or emails about upcoming appointments, sales, events, and holidays.

Staff management: Set schedules, system permissions, and payroll for your team while maintaining confidentiality.

PMS integrations: If your spa sits within a hotel or resort, your clients might want to put their massages on their hotel bill, and an integration with the hotel’s property management system will enable you to access their hotel folio.

Mobile version: You and your staff aren’t always sitting behind the computer at the front desk, so a mobile-friendly version of your spa management software is crucial for running your business from anywhere.

PRICING

How much does hotel spa software cost?

Many popular spa management systems charge a monthly fee, though the fee amount can vary based on the size of your business and the features you need. You can expect to pay around $150 to $200 per month for a basic subscription that includes limited features and a cap on the number of users or staff members it supports. For $400 to $500 per month, you can get premium features like unlimited SMS and email sends, upgraded analytics, and support for multiple locations.

It’s rare to see spa software with a setup or implementation fee. Payment processing fees are usually assessed on top of the monthly software fee, and they can range from roughly 2 to 3% of transaction value. 

IMPLEMENTATION

What is the implementation and process for hotel spa software?

When you’ve settled on a spa management system, what happens next? If you’re transitioning from one software to a new one, you’ll want to work with the new vendor to import all of your products, financials, and client history. This is valuable information you don’t want to lose, most spa software offers support for this process. If you’re starting from scratch, then you’ll need to build out all the details of your services, like the price, duration, provider, treatment room, and description.

Next, you can train your staff on how to use the system. Front desk staff will need to know how to create and modify bookings, process payments, update client information, and manage retail inventory in the system. Treatment providers will need to know how to access and understand their schedule and the booking calendar.

With these necessities covered, you can start to take full advantage of the system by configuring the less essential, but still powerful, features. Take some time to set up automated marketing communication, like appointment reminders and requests for reviews, and to add your booking widget to your website so clients can easily make appointments.

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RELATED CATEGORIES

1. Property Management Systems
2. Staff Collaboration Tools
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4. Hotel Management Software

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