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Flexkeeping - Collaborations Suite
4.9 (110 REVIEWS)
HT Score
90 out of 100
Hotel Tech Score is a composite ranking comprising of key signals such as: user satisfaction, review quantity, review recency, and vendor submitted information to help buyers better understand their products.
Learn how HotelTechReport uses millions of proprietary datapoints to rank the best hotel software in the world
Learn how HotelTechReport uses millions of proprietary datapoints to rank the best hotel software in the world
Flexkeeping - Collaborations Suite
Ranked 3 (out of 63) in Staff Collaboration Tools
Teamwork so smooth, you could spread it on toast.
97% recommended by 212 hotels
Flexkeeping is popular in Croatia, Slovenia and United Kingdom.
Bell - AI powered product analyst
I analyzed all of Flexkeeping’s product reviews, expert recommendations, features, capabilities, pricing, integrations and more to produce the below summary.
Hoteliers say
Flexkeeping is a powerful digital platform enhancing hotel staff collaboration, especially among housekeeping and reception, by streamlining operations and improving efficiency. Its strong task management and real-time communication features save time, organize tasks, and improve team collaboration. Users highlight its ability to assign rooms efficiently, track analytics, and boost staff productivity, although there's room for improvement in customization and language options. Overall, Flexkeeping minimizes downtime, enhances workflows, and improves guest experiences.
What Types of Hotels Flexkeeping is Popular For
Size
2 | X-Small (1-9 room)
35 | Small (10-49 room)
68 | Mid-Sized (50-99 room)
120 | Large (100-499 room)
37 | X-Large (500+ room)
Country
56 | Croatia
39 | Slovenia
31 | United Kingdom
18 | Australia
14 | Germany
13 | United States
9 | Austria
8 | Serbia
6 | Sweden
6 | Norway
5 | Netherlands
5 | Denmark
5 | Spain
4 | Bulgaria
4 | Costa Rica
4 | Italy
4 | Mexico
3 | Peru
3 | Colombia
2 | Argentina
2 | Canada
2 | Belgium
2 | Brazil
1 | Czech Republic
1 | Singapore
1 | Switzerland
1 | Vietnam
1 | Netherlands Antilles
1 | Zimbabwe
1 | South Africa
1 | Belize
1 | France
1 | Panama
1 | China
1 | Iceland
1 | Kenya
1 | Hungary
Type
107 | Boutique Hotels
87 | Luxury Hotels
85 | Resorts
81 | Branded Hotels
77 | City Center Hotels
72 | Airport/Conference Hotels
63 | Bed & Breakfast & Inns
59 | Limited Service & Budget Hotels
42 | Extended Stay & Serviced Apartments
27 | Hostels
16 | RV Parks & Campgrounds
8 | Casinos
7 | Vacation Rentals & Villas
6 | Motels
Region
199 | Europe
19 | North America
18 | Oceania
15 | South America
3 | Asia Pacific
3 | Africa
2 | Central America
Category
254 | Housekeeping Software
166 | Hotel Maintenance Software
110 | Staff Collaboration Tools
25 | Concierge Software
Didn’t find what you were looking for?
What is Flexkeeping?
Founded in 2012 | Headquarters in Ljubljana (Slovenia) | 29 employees
Flexkeeping - Collaborations Suite is a hotel operations management software designed to enhance teamwork and streamline communication among hotel staff. The platform features a user-friendly interface that promotes seamless communication, comprehensive task management, and efficient coordination, significantly reducing operational inefficiencies. It enables faster room turnovers, improved maintenance response times, and streamlined housekeeping operations, ultimately cutting costs and boosting guest satisfaction. By integrating with Property Management Systems (PMS), Flexkeeping provides a unified workflow that consolidates processes and ensures all departments stay connected in real-time, delivering exceptional guest services.
Powered by AI
This description was generated by AI which analyzed the following sources to summarize a description of Flexkeeping products, features and capabilities. Leveraging user generated verified data sources allows us to generate a more helpful and realistic description for hoteliers free of sales promotion and hyperbole.
Sources
Verified hotelier reviews
We analyze all verified product reviews as a way to understand and summarize what real users/hoteliers are saying about the product to provide a more accurate and relevant description for buyers than only what vendors provide.
Flexkeeping Reviews Analyzed: 10
Read reviewsVerified expert recommendations
We analyze recommendations from industry experts who we ask to describe the most valuable features and capabilities of the product as well as key differentiators and what types of hotels the product works best for to extract unique insights and perspective for buyers.
Flexkeeping Expert Recommendations Analyzed: 0
Read expert recommendationsDescription provided by Flexkeeping
While its important to incorporate analysis from verified user reviews and industry experts to create more balanced content, the way a vendor describes their overall company and vision can also shed light on their unique perspective or way of doing business which is why the AI ingests this information as well to add more context to paint a picture of what the company says vs what users and industry experts say.
Flexkeeping's Provided Description:
"A suite of solutions for foolproof teamwork. Put real-time info in every pocket, eliminate language barriers, deliver guest requests as they happen, and connect departments through a single app."
FAQs
Flexkeeping - Collaborations Suite Alternatives
Not sure if Flexkeeping is right for your hotel? Here are similar Staff Collaboration Tools vendors that could be a good fit for your hotel:
Capabilities
Automatic scheduling & room allocation
Automatic scheduling & room allocation
Instantly assign work and forecast staffing needs long in advance. Schedule dynamic and complex cleaning patterns based on length of stay, room rate, or any other PMS data.
Automatic updates & tracking
Automatic updates & tracking
Tasks are instantly updated when any reservation data changes. Track room cleanliness in real time and send urgent requests through the app.
Room inspections & amenities management
Room inspections & amenities management
Create comprehensive checklists tailored to different inspection types. Report cleaning mistakes instantly through voice-to-text and image uploads. Easily create schedules and assign work long in advance. Digitally manage consumption and keep track of inventory in real-time to avoid shortages.
Easily coordinate repairs
Easily coordinate repairs
Create, prioritize, and delegate maintenance issues in real-time and easily attach images or videos. Manage preventive maintenance with digital checklists and recurring tasks. Synchronise automatically with housekeeping teams
Manage all tasks digitally
Manage all tasks digitally
Create, delegate, and track inter-departmental tasks, record shift handover notes and to do's, and schedule recurring and preventative tasks in one platform.
AI-powered voice assistant
AI-powered voice assistant
Flexie AI allows staff to create tasks automatically using just their voice, in any language
Manage lost & found items
Manage lost & found items
Keep track of all lost items digitally from any device to ensure their swift return.
Auto-translations
Auto-translations
Staff can collaborate across cultures and customize the app to be in their native tongue.
Mobile task tracking
Mobile task tracking
Give every team member clear priorities on-the-go, so nothing gets missed.
Real-time guest requests
Real-time guest requests
Track ad-hoc and pre-arrival requests to ensure guests get what they need, when they need it.
Actionable analytics
Actionable analytics
In-depth data helps you spot trends, detect bottlenecks, avoid idle labour, and make more informed decisions.
Features
Task Management
4/5 features
Messaging & Collaboration
4/5 features
Escalations & Alerts
4/5 features
Reporting
4/5 features
Automation
4/5 features
Templates
4/5 features
Available Add-ons & Modules
Task Management
Staff Collaboration Tools
Assign, prioritize, and monitor tasks across all departments. Set to-do lists and track completion in real time. Use one centralized channel to keep everyone up-to-date—no WhatsApp or phone calls necessary.
Automated Services
Staff Collaboration Tools
Make special touches scalable. Use PMS data to automate personalized guest services, from expected standards to surprise and delight moments.
Automated Cleanings
Staff Collaboration Tools
Schedule complex and dynamic cleaning patterns based on any number of guest needs.
SOPs
Create a digital library of standards for any property with images, video tutorials, and documents.
Guest Feedback Management
Staff Collaboration Tools
Address complaints immediately while guests are still in-house. Easily track your Cost of Quality (COQ). Assign feedback resolution to relevant individuals for effective management.
Chat (In Beta)
Staff Collaboration Tools
Quickly discuss and resolve issues as they arise, in one centralized platform. Give context, keep records, reduce errors, improve response times with real-time communication.
Q4 '26 Staff Collaboration Tools Survey Insights
Is Flexkeeping a good fit for your hotel?
Rank
Hotel size
Popular alternatives
#1
of 8
Small
95%
(92)
hotelkit is the top alternative to Flexkeeping among small hotels on HotelTechReport. Hoteliers highlight hotelkit's ability to facilitate clear internal communication, with features like centralized task management and transparent repair tracking, making it a key tool for improving operational workflows.
#1
of 17
Mid-sized
95%
(371)
hotelkit is the top alternative to Flexkeeping among mid-sized hotels on HotelTechReport. Hoteliers highlight its "very clear" communication tools that enhance collaboration across departments, helping to track tasks and improve responses to guest requests efficiently. The platform allows for the easy creation of checklists and manuals that streamline daily operations, making it indispensable for effective hotel management.
#1
of 8
Large
91%
(126)
Actabl is the top alternative to Flexkeeping among large hotels on HotelTechReport. Users highlight its effectiveness in tracking tasks and improving communication across departments, allowing teams to stay organized and accountable, which is crucial in larger operations.
Small
95%
(92)
#1
of 8
hotelkit is the top alternative to Flexkeeping among small hotels on HotelTechReport. Hoteliers highlight hotelkit's ability to facilitate clear internal communication, with features like centralized task management and transparent repair tracking, making it a key tool for improving operational workflows.
Mid-sized
95%
(371)
#1
of 17
hotelkit is the top alternative to Flexkeeping among mid-sized hotels on HotelTechReport. Hoteliers highlight its "very clear" communication tools that enhance collaboration across departments, helping to track tasks and improve responses to guest requests efficiently. The platform allows for the easy creation of checklists and manuals that streamline daily operations, making it indispensable for effective hotel management.
Large
91%
(126)
#1
of 8
Actabl is the top alternative to Flexkeeping among large hotels on HotelTechReport. Users highlight its effectiveness in tracking tasks and improving communication across departments, allowing teams to stay organized and accountable, which is crucial in larger operations.
Rank
Hotel type
Popular alternatives
#1
of 15
Luxury Hotels
93%
(257)
Actabl is the top alternative to Flexkeeping among luxury hotels on HotelTechReport. Hoteliers appreciate that Actabl's platform significantly improves communication across departments, enhancing task management and reducing the chances of miscommunication. This capability is crucial for maintaining high service standards in a luxury hotel environment.
#1
of 10
Extended Stay & Serviced Apartments
95%
(58)
hotelkit is the top alternative to Flexkeeping among extended-stay serviced apartments on HotelTechReport. Hoteliers highlight hotelkit's ability to facilitate interdepartmental communication and task assignment, particularly through its calendar feature, which improves organization and coordination across departments.
Luxury Hotels
93%
(257)
#1
of 15
Actabl is the top alternative to Flexkeeping among luxury hotels on HotelTechReport. Hoteliers appreciate that Actabl's platform significantly improves communication across departments, enhancing task management and reducing the chances of miscommunication. This capability is crucial for maintaining high service standards in a luxury hotel environment.
Extended Stay & Serviced Apartments
95%
(58)
#1
of 10
hotelkit is the top alternative to Flexkeeping among extended-stay serviced apartments on HotelTechReport. Hoteliers highlight hotelkit's ability to facilitate interdepartmental communication and task assignment, particularly through its calendar feature, which improves organization and coordination across departments.
Rank
Region
Popular alternatives
#1
of 13
North America
92%
(334)
Actabl is the top alternative to Flexkeeping among mid-sized hotels on HotelTechReport. Hoteliers appreciate Actabl's ability to streamline day-to-day hotel operations, especially with its tracking of lost and found items and concierge coordination, enabling teams to maintain better organization and accountability across departments.
#1
of 9
Europe
95%
(539)
hotelkit is the top alternative to Flexkeeping among small hotels in Europe on HotelTechReport. Hoteliers appreciate hotelkit's seamless integration of checklists and handovers that improves communication across departments, making tasks more manageable and transparent for staff.
North America
92%
(334)
#1
of 13
Actabl is the top alternative to Flexkeeping among mid-sized hotels on HotelTechReport. Hoteliers appreciate Actabl's ability to streamline day-to-day hotel operations, especially with its tracking of lost and found items and concierge coordination, enabling teams to maintain better organization and accountability across departments.
Europe
95%
(539)
#1
of 9
hotelkit is the top alternative to Flexkeeping among small hotels in Europe on HotelTechReport. Hoteliers appreciate hotelkit's seamless integration of checklists and handovers that improves communication across departments, making tasks more manageable and transparent for staff.
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Flexkeeping Reviews Summary
Ease of Use
4.9/5
Customer Support
4.9/5
ROI
4.8/5
Implementation
4.9/5
Recommended by
Achievements
This vendor's trending score is rising, Flexkeeping - Collaborations Suite is the #3 most trending product in the Staff Collaboration Tools category (out of 63) and the #129 most trending product overall in the global hotel tech ecosystem. HTR assesses vendor's real time activity in the market to give buyers a sense of whether a product is gaining momentum
Learn moreFlexkeeping has opened its internal systems to Hotel Tech Report and earned the Verified Support Certification.
Learn more about this achievement in the official press releaseHoteliers voted Flexkeeping as the #2 Staff Collaboration Tools provider in the 2026 HotelTechAwards
Learn about the HotelTechAwards rigorous 3-month process to rank the best hotel software in the worldThis vendor has not met the minimum criteria for the Certificate of Excellence which is awarded to vendors who exemplify transparent cultures and come highly recommended by their clients. For more information, please see the help center.
Learn about the criteria required to achieve HotelTechReport's Certificate of Excellence
Hotel Tech Score is a composite ranking comprising of key signals such as: user satisfaction, review quantity, review recency, and vendor submitted information to help buyers better understand their products.
Learn how HotelTechReport uses millions of proprietary datapoints to rank the best hotel software in the worldRecommended for
Flexkeeping Pricing
Average
This product is priced in line with the average product in the category which is usually an indicator that it is a standard product with standard functionality designed for typical operations and use cases and properties.
Get an Instant Price Estimate
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No matching results
Compare Flexkeeping to Top Alternatives
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Hotelier Rating
Looking for specific info?
9
Seamless MEWS integration makes work easy — menu and layout need simplification
General Manager from 75-99 room Boutique in Loewenberger Land (Germany)
Verified
4 days ago
Seamless integration with MEWS makes working really very easy. The tool is clear, easy to understand, and can be used directly by the team. For us, also a great help when working with disabled people.
Germany
Germany
General Manager
Mid-Sized Hotel
10
We've been using Flexkeeping at our hotel and it has significantly streamline our operations.
Operations Manager from 75-99 room Boutique in Sint Willibrordus (Caribbean)
Verified
15 days ago
The platform's communication tools and task management features have greatly enhanced our team's efficiency, particularly in track cleaning times, organizing housekeeping schedules and allowing for quicker response times to guest needs.
Its detailed reporting capabilities have also provided us with valuable insights into our daily operatio...
Caribbean
Caribbean
Operations Manager
Mid-Sized Hotel
10
Life changer
Housekeeping Manager from 50-74 room Boutique in Leatherhead (United Kingdom)
Verified
10 months ago
Flexkeeping has been a great tool for managing our housekeeping operations. It’s made day-to-day tasks much more organized and easier to track. Lost and found control has improved a lot, with better logging and follow-up.
The system works really well for maintenance tasks, decorating and painting, as well as deep cleaning and pre-arrival t...
United Kingdom
United Kingdom
Housekeeping Manager
Mid-Sized Hotel
10
Irreplaceable tool for hotel operations
IT Manager from 500+ room Bed & Breakfast & Inn in Ovoshtnik (Bulgaria)
Verified
10 months ago
In a large area hotel the communication between all the departments is of great importance. Flexkeeping is helping us deliver the best service to our guests. The traceability of everyday tasks in housekeeping and repairs in maintenance is excellent. Teamwork is a breeze with this software, all the functionality is well thought of. Support i...
Bulgaria
Bulgaria
IT Manager
X-Large Hotel
10
Amazing analytics
Ass. Style Manager from 500+ room Branded Hotel in Oslo (Norway)
Verified
10 months ago
track Analytics, very easy for housekeeping, efficiency, rooms information, send ticket, maintain reporting and good communication, easy chat, collaborate well with other departments, clean and easy to read task.
Norway
Norway
Ass. Style Manager
X-Large Hotel
10
Flexkeeping is an outstanding and indispensable tool in modern hotel operations.
General manager from 50-74 room Boutique in Ljubljana (Slovenia)
Verified
10 months ago
It seamlessly connects housekeeping, maintenance, front office, and management into one intuitive platform, dramatically improving efficiency, transparency, and response times. What truly sets Flexkeeping apart is how effortlessly it transforms daily operations into a well-coordinated, data-driven workflow.
The real-time task management, cl...
Slovenia
Slovenia
General manager
Mid-Sized Hotel
10
Making magic happen
Service Owner from 500+ room Luxury Hotel in Bergen (Norway)
Verified
11 months ago
The way operations go from chaos to control in under a week. That the cleaners already on day 2 are confident in using the app.
Norway
Norway
Service Owner
X-Large Hotel
10
Hotel Manager
Hotel Manager from 500+ room Bed & Breakfast & Inn in Stockholm (Sweden)
Verified
11 months ago
- Analytics.
- Automation between MEWS and Flexkeeping.
- Functionality in the app for housekeeping staff.
- Room allocation.
- Task.
Sweden
Sweden
Hotel Manager
X-Large Hotel
10
How Norway’s Largest Hotel Saved 464 Hours Per Month With Flexkeeping
Assistant General Manager from 500+ room Branded Hotel in Oslo (Norway)
Verified
11 months ago
For the first time, every department is using the same system. Housekeeping, reception, maintenance, F&B, even events. Everyone is connected.
Norway
Norway
Assistant General Manager
X-Large Hotel
10
User friendly
General Manager from 100 to 199 room Bed & Breakfast & Inn in Velden am Wörhtersee (Austria)
Verified
11 months ago
very easy to handle
user friendly
good improvement of different functions
fast connection with our hotel system, less troubles at all
Austria
Austria
General Manager
Large Hotel
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Expert Q&A and Partner Recommendations
Submit Recommendation
Question:
What does this product or service do well?
Answer:
Flexkeeping supports hotels with bridging the gap between guest requests and operations. They can take for example upsells sold by Oaky and turn them into actionable tasks. This gives teams full visibility into responsibilities, timing, and ownership at every step so nothing slips through the cracks. Combined with automation through Mews, hotels gain a more efficient and effortless way to manage tasks across departments.
Showing all answers to: "What does this product or service do well?"
Flexkeeping supports hotels with bridging the gap between guest requests and operations. They can take for example upsells sold by Oaky and turn them into actionable tasks. This gives teams full visibility into responsibilities, timing, and ownership at every step so nothing slips through the cracks. Combined with automation through Mews, hotels gain a more efficient and effortless way to manage tasks across departments.
Flexkeeping keeps the operations team fully up to date by turning guest requests, like Oaky upsells, into clear tasks that won’t be overlooked. It gives staff straightforward instructions, reduces confusion, and helps ensure guests get exactly what they expect.
Flexkeeping excels at translating guest-facing actions, such as upsells sold in Oaky, into clear, trackable operational tasks. Their platform ensures that teams know exactly what needs to happen, when, and by whom. Hotels benefit from fewer miscommunications, smoother workflows, and truly reliable service delivery. The automation through Mews further strengthens operational efficiency and makes execution seamless.
Flexkeeping does an excellent job automating day-to-day hotel operations across housekeeping, maintenance, and guest service. Tasks trigger instantly from live events — whether a room becomes clean, a guest requests something, or maintenance needs arise — and get routed to the right team without manual effort.
Flexkeeping unifies hotel operations with automation, best‑in‑class housekeeping, maintenance management, and staff collaboration. It streamlines room turns, routes and tracks tasks end‑to‑end, surfaces operational insights, and accelerates responses.
Question:
What differentiates this product or service from the competition?
Answer:
Flexkeeping naturally fits into the day-to-day rhythm of hotel teams. Its workflows are straightforward, practical, and closely aligned with already existing operations. This ensures teams can get up and running quickly with minimal friction. On top of that, strong integrations (like with Oaky and Mews) enable upsells to flow directly into tasks, creating a connected and automated system.
Showing all answers to: "What differentiates this product or service from the competition?"
Flexkeeping naturally fits into the day-to-day rhythm of hotel teams. Its workflows are straightforward, practical, and closely aligned with already existing operations. This ensures teams can get up and running quickly with minimal friction. On top of that, strong integrations (like with Oaky and Mews) enable upsells to flow directly into tasks, creating a connected and automated system.
Flexkeeping really shines in how simple it makes day-to-day hotel work. The tool feels natural for teams, so they pick it up quickly. What makes them especially strong is how well they connect with systems like Oaky and Mews. When everything talks to each other, upsells and guest requests move into the operation without anyone needing to chase things manually.
Flexkeeping stands out for its intuitive workflow design and outstanding alignment with real hotel operations. The platform is built with a deep understanding of housekeeping, maintenance, and cross-department collaboration, which makes adoption easy for teams. Their strong integrations, especially with Oaky and Mews, create a unified ecosystem where upsells convert effortlessly into actionable tasks. This interoperability is a major competitive advantage and a clear value driver for our mutual clients.
Flexkeeping stands out because it blends intelligent automation with strong team-enablement features. Its AI-supported collaboration tools help multicultural, multilingual teams communicate easily, while its forecasting, analytics, and performance dashboards give management clear visibility into operational health and profitability.
Automation-first ops with a multilingual AI assistant; industry‑first Automated Services to scale personalized workflows; one platform covering housekeeping, maintenance, collaboration and QA; strong configurability and analytics that surface cost drivers; rapid onboarding and time‑to‑value. With seamless integration to Mews products and our automated services - this makes personalization at scale possible
Question:
Based on your experience with this product or service, if you could give one piece of advice to a hotelier considering this product or service, what would it be?
Answer:
If you are looking to streamline your operations and ensure that guest requests and upsells are handled effortlessly. Flexkeeping is a solid choice for hotels that want to deliver a more seamless experience for both staff and guests.
Showing all answers to: "Based on your experience with this product or service, if you could give one piece of advice to a hotelier considering this product or service, what would it be?"
If you are looking to streamline your operations and ensure that guest requests and upsells are handled effortlessly. Flexkeeping is a solid choice for hotels that want to deliver a more seamless experience for both staff and guests.
Go with Flexkeeping if you want your team to stay aligned and tasks to be handled reliably. It’s a great choice for hotels that want smoother operations and happier guests without adding extra work for staff.
Choose Flexkeeping if you want operational consistency and seamless execution of upsells and guest requests. It’s a smart investment for any hotel looking to elevate productivity and guest satisfaction through better team coordination.
To get the most out of Flexkeeping, lean into its automation from day one. The platform is strongest when it’s configured to mirror your real processes, allowing its intelligent routing and performance insights to work at full capacity. Once set up, you’ll see smoother team coordination, fewer missed tasks, and a clearer view of where your hotel can gain efficiency and profitability.
Run a focused 30‑day pilot: translate your existing SOPs into workflows and checklists, set 2–3 clear KPIs (e.g., room turnaround time, first‑time‑fix rate, response SLAs), and iterate weekly with supervisors and maintenance.
+ 15
recommend
Recommended by
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@
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CRO
@
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Nadia Petropoulou
Director, Partnerships
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Cloudbeds
Elizabeth Lewis
Senior Partner Marketing Manager
@
Mews
Allison Irish
Sales Manager
@
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Polina Fleminga
Marketing specialist
@
Oaky by Plusgrade
Clément Dénarié
CRO
@
Oaky
Nadia Petropoulou
Director, Partnerships
@
Cloudbeds
Elizabeth Lewis
Senior Partner Marketing Manager
@
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Co-Founder
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Jaime Rivera
Partner Manager
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Flexkeeping Integrations
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| Company | Functionality | |
|---|---|---|
Canary Technologies
96% recommended by 2688 hotels |
Upselling Software
|
|
Cloudbeds
91% recommended by 1942 hotels |
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Mews
92% recommended by 1061 hotels |
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This integration hasn’t been verified by Flexkeeping yet.
Duve
94% recommended by 723 hotels |
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RoomRaccoon
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RMS
86% recommended by 407 hotels |
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MARA Solutions
97% recommended by 388 hotels |
Reputation Management
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This integration hasn’t been verified by Flexkeeping yet.
Guestnet
95% recommended by 184 hotels |
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Planet
78% recommended by 131 hotels |
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89% recommended by 112 hotels |
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Support
Verified Support
Flexkeeping has opened their internal support tools and processes to Hotel Tech Report and has achieved the GCSC Support Certification which verifies the tools and processes they have in place to support customers.
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Verified
0 seconds ago
Products Reviewed
What do you like most?
What do you dislike or think could be improved?
0.0
Ease of Use
0.0/5
Customer Support
0.0/5
ROI
0.0/5
Implementation
0.0/5
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